Professional Documents
Culture Documents
Uap Document 301
Uap Document 301
SECTION 1: DEFINITIONS
Drawings, specs, and models are property of the architect and are to be returned at completion of work and before
final payment to the contractor is made
.
ARTICLE 3: DRAWINGS AND SPECS
Owner shall furnish contractor 3 sets of drawings and specs for free.
Drawings and models must cooperate with specs to form as part of the contract documents. Figures are to be
followed in preference to measurement and scale.
The contractor shall explain and verify any doubt as to the meaning of the drawings and specs.
1. If there is a conflict in both drawings and specs, the contractor, with the architects permission, shall
submit to the owner proposals as to which method or material is required. If the les expensive work is
done, the contractor shall credit the owner the amount equivalent to the difference of the expensive and
less expensive work.
2. The contractor must first refer to the architect before proceeding with the work.
Discrepancies in figures, drawings must be referred to the architect before any adjustment be made by the
contractor. The decision of the architect will govern and must be followed by the contractor.
ARTICLE 4: DETAIL DRAWINGS AND INSTRUCTIONS
Supplementary drawings and instructions shall be promptly supplied by the architect and must conform to contract
documents. Contractor shall do no work without proper drawings and instructions.
Contractor and architect shall prepare a schedule a when detail drawings will be required.
ARTICLE 5: SHOP DRAWINGS
Contractor shall prepare at his own expense and submit 2 copies of all shop drawings to the architect, who will
make the necessary corrections, and file the corrected copies.
Contractor shall check drawings before submitting to sub-contractors.
Shop drawings shall represent:
1. Working and erection dimension
2. Arrangements and sectional views
3. Necessary details
4. Kinds of materials and finishes
Shop Drawings shall be dated and contain:
1. Name of project
2. Descriptive names of equipment, materials and classified item numbers
3. Location at which materials or equipment are to be installed.
Drawings shall be accompanied by a letter of transmittal containing name of project, contractor, number of
drawings, titles and other pertinent data.
Contractor shall submit 3 sets of prints of shop drawings to the architect for approval. 1 copy shall be returned to
the contractor with necessary corrections.
1. Contractor shall make corrections and resubmit until approved by the architect.
2. Contractor shall insert date of approval on tracings and furnish the architect with 3 additional prints of
approved drawings.
3. No work be done without architects approval.
4. Contractor shall mention specific variations of shop drawings from contract documents in his letter of
submittal.
Contractor is responsible for accuracy of shop drawings.
SECTION 2: LAWS, REGULATIONS, AND SITE CONDITIONS
ARTICLE 6: LAWS, REGULATIONS, AND SITE CONDITIONS
Contractor shall comply with all laws and regulations governing the project. If ever he resists without the
knowledge of the architect, he shall bear the consequences.
Before bidding, the contractor must visit the site and make estimates of facilities and difficulties attending to the
scope of work and its execution.
ARTICLE 7: PERMITS, TAXES AND SURVEYS
All permits and licenses necessary shall be secured and fees paid by the contractor but may be reimbursed from the
owner. Contractor is responsible if construction starts without necessary permits.
Contractor will secure the occupancy permit.
Contractor will pay taxes pertinent to construction of the project.
Owner is responsible for establishment of boundaries made by a licensed surveyor. He may delegate the
responsibility to the contractor but the owner must pay for surveyors fees.
1. Contractor shall verify all grades, lines and levels as indicated on drawings.
2. Contractor shall provide batter boards and maintain them. He shall establish grade marks at each floor
line.
3. Contractor shall layout exact location of partitions.
Contractor shall pay the services of the surveyor when so required to confirm location of columns, piers, etc.
required by the contract. Copy of certification shall be furnished by the architect and will represent as an
independent verification of the layout.
1. Contractor shall furnish certifications from the surveyor that all partitions of work are in accordance with
contract requirements.
2. Surveyor shall verify and certify to lines and levels of any portion of work any time deemed necessary by
the architect.
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Final verification shall be submitted upon completion of work before payment is made.
TEMPORARY ELEVATORS AND HOISTS install adequate number of elevators and hoists located bat
sufficient distance from exterior walls.
TEMPORARY ENCLOSURES exterior doors shall be equipped with self-closing hardware; windows
equipped with removable sash frames.
TEMPORARY OR TRIAL USAGE privilege of owner.
REMOVAL OF TEMPORARY STRUCTURES contractor shall remove all temporary structures erected by
him and shall clean premises as condition of completing the work.
SECTION 5: PROTECTION OF WORK AND OWNERS PROPERTY
ARTICLE 16: PROTECTION OF WORK AND OWNERS PROPERTY
The contractor shall maintain and protect owners property from damage.
1. The contractor shall provide watchmen (competent enough for the architect) and provide all doorways
with locks. It is the contractor who shall lock and close the doors after each days work.
2. No smoking except on designated areas. No building of fires except with the consent of the architect.
3. Contractor shall provide barrels of water and buckets for the main purpose of fire protection and should
not be used for any other reason.
4. Contractor shall provide adequate number of fire extinguishers.
Old materials of value shall be piled in areas designated by the owner or architect and are in the responsibility of
the contractor.
Existing trees and shrubs are to be boxed and protected from damage. Cutting of trees in site must have consent of
the architect.
1. Plants needed to be transplanted within 50 meters must be done at the expense of the contractor.
Damage to trees, etc shall be made good by the contractor at his own expense.
ARTICLE 17: PROTECTION OF ADJACENT PROPERTY AND EXISTING UTILITIES
Contractor shall protect adjacent property and existing utilities as provided by law and contract documents at his
own expense. He is liable and must pay for all damages by his acts and negligence or by his employees.
ARTICLE 18: PROTECTION OF LIFE, WORK AND PROPERTY DUE TO EMERGENCY
In cases of emergency where a life is at stake, the contractor may have the power to act without consultation. Any
compensation claimed by the contractor shall be determined by agreement or arbitration.
SECTION 6: LABOR, WORK AND PAYMENTS
ARTICLE 19: LABOR
The contractor must employ competent and efficient workmen and must act, upon request of the architect, to
discharge or remove any employee deemed incompetent. Should the contractor fail to do so, the architect may
withhold payment or suspend work until such orders are complied with.
The supervisor must be a licensed engineer or architect who will work personally and inspect at least once a
week.
The contractor shall keep a competent project engineer who will represent the contractor in his absence. His
decisions are binding to the contractor and he has full authority to execute the orders or directions of the architect.
ARTICLE 20: WORK
The contractor shall use methods and appliances necessary to complete the work within contract time.
1. The architect may order the contractor to increase efficiency or improve system of operation. Failure
of the architect to demand such does not relieve contractor of his liability to the contract.
2. The contractor shall furnish approved full information and evidence of appliances used if required.
Stakes, benchmarks placed by contractor shall be gradually preserved and maintained by the Contractor. If
such are displaced or damage due to neglect, the contractor must replace them at his own expense.
The owner, architect and representatives shall have access to work for inspection. Contractor shall provide
proper facilities for access and inspection.
1. The contractor shall give the architect and party a notice of its readiness for inspection. If work
should be covered up without approval, the architect may uncover it for examination at contractors
expense.
2. Re-examination of work may be ordered by the architect and uncovered by the contractor. If work is
found not in accordance with the contract, the contractor shall pay for the cost.
3.
Contractor shall furnish promptly without additional charge all facilities, labor, and materials
necessary for safe inspection without delaying schedule of work.
4. The architect may examine work already completed before final acceptance. If work is found
defective due to contractors fault, he shall defray all the expenses of such examination and
satisfactory reconstruction. If work is found to be satisfactory, actual cost of labor and materials in
examination plus 15% shall be allowed the contractor and granted extension time on account of
additional work.
Contractor shall perform any work during an emergency. He may inform the architect and engineer of the
emergency as soon as practicable.
Adjustment of drawings to suit field conditions may be necessary during construction. The contract recognizes the
essence of this as long as resulting overruns and underruns do not exceed 5%. Discrepancies shall be submitted
immediately to the architect before adjustments.
The owner may at any time change or alter by adding or deducting from work without invalidating the contract by
stating the changes to be made in writing.
If sub-surface conditions that are different from that on the drawings are discovered, the architect must be
informed immediately. He must investigate and make the necessary changes in the drawings and specs.
If changes in work ma cause an increase or decrease in the amount due, the contract shall be modified in writing
and the contractor shall furnish proportionate additional performance bond.
Value of extra work shall be determined by the following:
1. Estimate and acceptance in lump sum
2. Unit prices stipulated in contract provided that the extra does not exceed 20% of the original contract
details.
3. Actual direct cost plus 15% for contractors profit, overhead and contractors tax. Contractor shall
present a correct account of costs with vouchers. The architect will certify the 15% allowance for
overhead and profit of the contractor.
Claim of adjustment must be asserted within 15 days from date of the order of change unless architect will extend
the time.
Architect shall have the authority to make minor changes in the work not involving extra cost.
Owner reserves to right to employ other persons to perform the extra work.
If any instructions in drawings involve extra cost, the contractor will inform the architect through written notice
within 15 days after the receipt of such instruction. If delays incur in mobilization of work, the contractor must
give the architect a written notice within 15 days after recognition of delay and proceed to claim the extra cost.
Contractor shall keep the premises free of waste materials from the accumulation of work. After the work is
completed, he shall remove all his rubbish, scaffolding, surplus materials and turn over the work to the occupants
with:
1. All dirt, stains from floors, walls, ceiling, etc. removed.
2. All woodwork, hardware and metalwork cleaned and polished.
3. All glazing, marble and tile work washed and polished.
The owner has the right to use the completed portions of the work regardless of the time of completion of work.
Upon notice of completion of work from the contractor, the architect shall immediately inspect the project. If the
work is substantially complete (not less than 98% is finished), the architect shall issue a certificate of completion
of work in respect to the work.
Prior to the issuance of the certification of completion, the contractor must execute a written undertaking to finish
any work during the period of Making Good of Known Defects or Faults (period of not more than 60 days).
The contractor shall execute at his own expense all work necessary for making good of known defects within the
period of 60 days after the issuance of the certificate of completion or within 15 days after its expiration as a
result of the inspection by the architect. If the owner is responsible for the defect, the value of work will be
regarded and paid for as additional work.
The contractor shall search for cause of any defects and faults in the project. If the cause of the defect is something
the contractor is not liable for, the owner will pay for the cost of work carried out by the contractor. But if the
cause binds the contractor liable, the cost of searching, repair, rectification and make good of such defect shall be
borne by him.
ARTICLE 21: TIME OF COMPLETION OF WORK
Written notice to proceed work shall be given to the contractor following the execution of the contract agreement.
Contractor shall complete all the work contracted in the time stated. Computation of the contract time shall
commence on the 7th day from receipt of the notice to proceed.
Contractor shall submit the schedule of work in CPM form or any form acceptable to the architect, indicating the
approximate dates each item will be started and completed, for approval.
Contractor will be allowed an extension based on the following reasons:
1. Delay due to the employees of the owner and the owner himself, act of god or force majeure, delay
by the architect pending arbitration, the contractor shall within 15 days from the occurrence of
such delay file the necessary request of extension for the approval of the architect. No extension of
time shall be granted for failure of owner to furnish materials unless they be required for proper
execution of work or contractor shall have made request for them 10 days before they are actually
needed.
2. Written consent of bondsmen must be attached to any request for extension and submitted to the
owner.
3. If there is increase in work and the contract time is unreasonably short, the time allowance for
extension and increases shall be agreed upon in writing.
4. If no schedule or agreement stating upon which drawings shall be furnished is made, then no claim
for delay shall be allowed on the account of failure to furnish drawings until 2 weeks after demands
for such drawings.
5. If work is interrupted for any reason, it must be resumed on the removal of the cause of delay.
6. Contractor shall submit written notice to the architect at least 10 days prior to beginning, suspending
or resuming the work to the end that the architect may make preparations for inspection without
delaying the work. All delays resulting from failure of the contractor are the contractors risk. All
extra costs due to such delay will be deducted from the final payment.
If failure to complete work at the said contract time, the contractor will pay the owner the liquidated damages in
the amount stipulated in the contract agreement.
ARTICLE 22: PAYMENTS
The contractor shall, within 15 days from receipt of notice to proceed, submit a complete breakdown of work
and corresponding value for approval and will be used as basis for all requests for payment.
The contractor shall submit a request for payment for work done, not more than once each month. Each request
shall be computed from the work completed on all items listed in the breakdown of work, less 10% retention.
When 50% of the contract has been accomplished, no retention shall be made.
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The contractor, at his own expense, shall furnish the architect progress photographs which shall be taken monthly.
1. Photograph size shall be 6 by 8. Four exposures shall be taken (2 copies for each exposure = 8), a total
of 8 prints to be delivered to the architect, and all negatives bearing the date of exposure and name of
work.
2. No partial payment may be considered for approval without the pictures accompanying request for
payment.
15 days upon receipt of the request for payment, the architect shall either issue a certificate of payment or
withhold the request and inform the contractor in writing the reasons for withholding it. The certificate of payment
shall include the value of work accomplished during the period of time covered by the certificate.
The architect may recommend withholding of payment on any of the following:
1. Defective work not remedied.
2. Reasonable evidence indicating probable filing of claims.
3. Failure of contractor to make payments to sub-contractors or for material and labor.
4. Reasonable doubt that the contract can be completed for the balance then unpaid.
5. Damage to another contractor.
The architect shall estimate the value of work using the breakdown of work and corresponding values as a basis.
Estimates of the architect are considered final and conclusive evidence of the amount of work performed and shall
be basis for the full measure of the compensation of the contractor, but bear in mind that the estimates are
approximate only.
Within 15 days from the date of approval of a request for payment and issuance of certificate of payment,
the owner shall pay the amount as certified, or such other amount he deems is due the contractor informing both
the contractor and architect in writing his reasons for paying the amended amount.
The contractor shall pay promptly his workmen, materials and equipment used, taxes and remit all amount
withheld from salaries and wages of his employees. If required by the owner, the contractor shall swear before an
officer duly authorized to administer oath that all persons who have done work and all materials furnished have
been paid for.
No payments shall be made in excess of 65% of the contract price unless a notarized statement is submitted by
the contractor to the effect that all bills for labor, other than current wages, and bills for materials have been paid.
The contractor shall promptly remove from the premises all work condemned by the architect as failing to conform
to the contract. He shall replace and re-execute his own work in accordance to the contract documents at his own
expense.
The contractor shall submit the following before final payment is made:
1. Certificate of final building occupancy
2. Certificate of final inspection of utilities
3. Original and 3 sets of prints of as-built-drawings of electrical, sanitary, gas, telephone and mechanical
works.
4. 3 copies of directory of panel boards and list of circuits.
5. 3 copies of instructions and manual for operating fixtures and equipment.
6. 3 copies of keying schedule.
7. Guarantee bond equivalent to 30% of the contract price covering a period of 1 year after the final
acceptance of the work.
The architect shall proceed to verify the work, make final estimates, certify the completion of work and accept the
same.
1. The owner shall then pay the contractor the remainder of the fee provided that the final payment of the
contract shall not be made until the contractor has submitted a sworn statement showing that all taxes due
from him, all materials and labor have been duly paid.
2. The making and acceptance of the final payment shall constitute a waiver of all claims by the contractor.
The final certificate of payment nor any provisions may relieve the contractor of responsibility for faulty materials.
He shall remedy defects and pay for the damage, which will appear within a years period from date of acceptance
of work by the owner.
No provision may limit the contractors liability to defects.
The owner shall give notice of observed defects with reasonable promptness. All questions shall be decided by the
architect whose decision shall be subject to arbitration.
The amount retained by the owner shall be released 3 months after the date of the final payment.
SUBMITTED BY:
SUBMITTED TO:
SUMMARY:
1. ESTABLISHES THE RELATIONSHIP BETWEEN:
ARCHITECT AND CLIENT
CLIENT AND CONTRACTOR
ARCHITECT AND CONTRACTOR
2. ESTABLISHES THE NORM OF CONDUCT
MUST HAVE ARCHITECT
MUST HAVE ENGINEER
AND ITS CONDITIONS
3. CURRENT STANDARDS OF THE PRACTICE WHETHER DESIGN AND
CONSTRUCTION
SITE CONDITIONS
PERMITS
TAXES
ROYALTIES
PATENTS
SURVEYS
SECTION 5: PROTECTION
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