Quality Info Record

Purpose
This manual describes how to maintain a Quality info record.
Scope
This manual describes the Vendor release function, Release status function, Source inspection
activation and linking quality agreement document to a vendor material combination.
Overview
Quality Info record for a Material must be created if in the material master QM view, you have
chosen a control key with Vendor release. This quality info record links a Material with a
Vendor.
If the material master control key has Vendor release and if quality info record for this material
is not created for a Vendor, then Purchase can not release a Purchase Order to that Vendor for
the Material. If the material is procured from more than one Vendor, individual info records
have to be created for every material/vendor combination.
Whenever a new Vendor is identified for a material, Purchase will create a Purchase info
record for the material vendor combination. Unless Qinfo record is created, they can not
release a PO to that vendor. Now QM has to study the Vendor and create a Quality info record
for this combination with a Release date.
Beyond this release date, this Vendor will be blocked for any purchasing activity. Its advisable
to enter a infinite date like 2100/12/31 and use the blocking function if the Vendors
performance is not satisfactory. When you block the Vendor in a Qinfo record, he is blocked
only for this material and not totally.
If you want the supply of the vendor to follow a series like sample lot, pilot lot and production
lot, assign a status profile which will control the status based on the acceptance of the lot.
If you assign a Quality agreement document to a info record, then the content of the
document will be printed whenever a PO is released for the material/vendor combination.
If this material has to be source inspected, mention it here.
Event
Information of a new Vendor for a material will be given by MM to QM. After studying the
Vendors capability, QM will release the Vendor for procurement by creating the Qinfo record.
Like wise if the Vendors performance is not satisfactory for this material, Enter the Qinfo
record in change mode and block the required purchasing activity. However the list of
Vendor/material combination for which Purchase has maintained a Purchase info record but
QM has not maintained a Quality info record can be listed through the menu collective
maintenance.

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Quality Info Record

Qinfo Record
Menu path
Transaction

Logistics-Quality management-Quality Planning-Logistics Master data-Quality Info

record: Procurement-Collective processing.
QI06

Collective Maint. QM Releases

Enter range of materials

Enter Plant
Enter Vendor

Enter Release Information

Field Description
Material

Plant
Press Execute
Field Description
Release Until
Release Quantity
Release quantity

Remarks
Enter the Material number for which you want to create the Qinfo record. IF you
want to list all the material vendor combination for which you have to either create
(Purchase info record exists)or change(release date or quantity has crossed)a then
do not make any entry in this field.
Enter your Plant

Remarks
Enter a date up to which you want to release the Vendor for this Material. Always
enter the date 2100/12/31 or 9999/12/31. However if you want to block the Vendor ,
you can always Block him as explained in Block Function
Activate this indicator ONLY if you want to release the Vendor up to a certain
Quantity. The qty has to be specified in the next field
Enter a quantity (base unit of measure is taken from Material master).
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Ordered quantity
Vendors QM
System
Block Function
Block Reason

System will update the field with the quantity whenever a Purchase order is
released for thi Material/vendor combination
Leave this field Blank.
Pull down (F4) and choose the required block function .Be aware that suppose you
choose 01, system will not allow the buyer to release a Purchase order for this
Material/ Vendor combination. Be sure before filling this field.
Detail the reason for rejection (in short)

Press Save.
This is a Simple Quality info record, which releases the Vendor for this material.
If you want to mention Source inspection (inspection at Vendor Premises) or assign a release status (i.e., a series like
Sample lot, Pilot lot etc) or link a Technical Delivery terms to the info record proceed as follows:
Source Inspection: (Inspection at Vendors Premises)

Press GR/Source Inspection (Shift+F6)

Field Description
Source Inspection
Lead time

Remarks
Pull down and enter the required Inspection type(if you are not sure enter 01)
Enter the number of days required for Source inspection. Suppose if you enter 6,
then system will subtract this 6 days from Purchase order delivery date and indicate
that Lot has to be created before 6 days.
No Inspection
If you activate this, no inspection lot will be created for this material/vendor
combination. Do not activate this unless required.
Source insp.-no GR
Activate this. If you do not activate, then you will end up in creating 2 lots : one for
Source inspection and the other during GR. However if you do not activate this
system will display a warning message. If you want the material to be inspected
once again when GR is made, you can press enter to over ride the warning message
Release Status: (Sample, Pilot, Production delivery etc)
Press Release Status (Shift+F7)

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Field Description
Status Profile

Remarks
Pull down (F4) and double click on the Profile.

Press Enter.
Press Save.
Now you have created a Quality info record with Source inspection and Release status.

Note:
To activate release status, prerequisite is, you should activate inspection types 0101 and 0102 in addition to 01.By
mistake, if you assign the release profile for the Qinfo record without activating 0101an d 0102, system will display a
warning message Maintain inspection type(s) 0101,0102 for material when you press Save.
In such cases press enter so that you over rule the warning message and go to material master of that material in
change mode and activate 0101 and 0102.
Suppose if you have activated Release Status, it means that the Lots to be supplied by the Vendor for this material is
going to pass through Sample delivery series, Pilot delivery series and Production delivery series. System by itself
will change the status (say, from sample to Pilot) based on the acceptance of the Lot.
At any point of time, if you want to know the current status, ie whether the vendor for this material is in Sample
delivery series or Pilot delivery series, come to the Quality Info Record screen in Change or Display mode (i.e.,
QI02 or QI03) and press Release Status.

Next Screen

0001 is dummy, so status will switch as

0002-0003-0004.

Inspection lot number, with which the

status was changed, is displayed here.

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Here the system displays the current status and the inspection lot number, which changed the status to this and the next
desired status.
Linking a Quality Agreement:
Quality agreement is a document for a material Vendor combination which will be printed automatically whenever a
Purchase order is printed for the Material / Vendor combination.
Prerequisite to assign a Quality agreement is, the Quality agreement should be available (i.e. created before hand)
Creation of the Quality agreement document is detailed in the following chapters.
To link a Quality agreement to a Quality info record, do as follows:
Edit Quality Agreement
Selection screen

Press F4 and select Quality

Agreement document

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Now the indicator Q-agreement avail will be automatically activated by the system.
Be aware that whenever a Purchase order is printed for the Material/Vendor combination, this document will also be
printed.

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