SCENARIOS in NEW GL

Scenarios are assigned to ledgers and determine which fields are updated when postings are
received from different modules.
Standard SAP comes with 6 scenarios. You cant create customer specific scenarios. You can,
however, use custom fields if required while assigning scenario to GL.
All six scenarios can be assigned to a ledger; however this will impact the performance. More totals
records will be created in Total table and writing/retrieving data will be slower.

Data Entry vs General Ledger view

In New G/L each document will have 2 views for display. Data Entry view is same as Classic G/L
display. General Ledger view is enhanced view and displays fields updated because of assigned
scenarios. You can also choose ledger here to see document in each ledger.

Scenarios and fields updated

Business Area Scenario Sender Business Area and Receiver Business area
Profit Center Update Scenario Profit Center and Partner Profit Center
Segmentation Scenario Segment, Partner Segment, and Profit Center
Preparation for Consolidation Scenario Consolidation Transaction Type and Trading Partner
Cost of Sales Accounting Scenario Sender Functional Area and Receiver Functional Area
Cost Center Update Scenario Sender Cost Center and Receiver Cost Center

New GL: Define and Assign Scenarios and Customer Fields to Ledgers You can use scenarios to define which fields in a ledger are to be updated during posting. With the
field updated in the scenarios, you can fulfill various business requirements, for example, using
Cost of Sales Accounting.
Standard scenarios provided by the SAP.
- Cost center update
Cost center & Sender cost center
- Preparations for consolidation
Trading partner & Transaction type
- Business area
Business area & Trading partner business area
- Profit center update
Profit center & Partner profit center
- Segmentation
Profit center, Segment & Partner segment
- Cost of sales accounting
Functional area & Partner functional area
You cant define your own scenarios, but you can use customer-specific fields
It is not necessary to define additional (non-leading) ledgers in order to assign additional scenarios
You can assign one or more scenarios to a ledger.
If New G/L is activated, a financial accounting document always has two views:
Data entry view
General ledger view
Data entry view
The data entry view shows a document as it is normally displayed. No changes have been made in
terms of document entry with the New G/L functions. The only change in the New G/L is that a
segment can now be derived from the profit center.
General entry view
The general ledger view only shows the elements of a document that are relevant for the general
ledger. In the general ledger view, the document is shown not only in the leading ledger but also in
the non-leading ledgers.
Segmentation Scenario:
An additional account assignment object is provided in the ECC 6.0 in the form of the segment
entity. Segments are defined in the Enterprise Structure Customizing. Segment reports allow a
company to obtain an accurate overview of business activities spanning a range of markets,
divisions, and products (or fields of activity). This segment can be derived
from the Profit Center or
using a Business Add-In (BAdI FAGL_DERIVE_SEGMENT).
Profit center may be defined as an account-assignment object; e.g., in a cost center, in an order, and
in logistic master data such as the material master record
Profit Center Scenario:
In this scenario, the Profit Center and Partner Profit Center fields are updated. For profit center
consolidation, profit center update must be assigned to all relevant ledgers. The PRCTR Profit
Center field must be flagged as document splitting characteristic for general ledgers.
If this scenario is active, the Profit Center and Partner Profit Center fields in the FAGLFLEXT

totals table are updated. This data basis is then available for Balance Sheet Evaluations and for
Segment Reports and other management reports.
Due to integration of Profit Center Accounting in New G/L, it eliminates the need to reconcile
reports in general-ledger accounting based on the GLT0 table and Profit Center Accounting based
on the GLPCT table.
Note: Ensure that the profit center and segment field in the field status of all accounts (also posting
keys) are set as ready for input.
Cost of Sales Accounting Scenario:
In Cost of Sales accounting, the sales revenues are compared with the costs of production for a
given period and the costs for the period, classified according to functional area. The costs and
expenses involved in making the revenue (cost of sales) are shown in the below given figure.
In the cost of sales ledger, functional area used to map all postings to cost of sales accounting
affecting net income. Various ways to derive the functional area are given below:
+ Manual entry overrides all other operations
+ Master record of the P&L Account or Balance Sheet changes
+ If a unique assignment is possible, Identification of the functional area in the master record of the
CO object (may be cost center or internal order) is the clean solution
+ Substitution, allow you to define individual rules with if-then relationships in order to derive
the functional area