Personal Activity Report

MEMO

DATE: 01-01-2016
To: The General Manager
From: Manager (Quality Control)
Subject: Visit Report for quality complaint at XYZ Industries.
Sir,
I visited XYZ industries for a quality complaint in our product on 31-1-2015. There I met
procurement manager and asked him about their concerns. He took me to the production floor
where our product was being used.
I saw the working of our product thoroughly. I found some technical issues relating the strength
of our product due to which it was causing problems. I told the procurement manager that we
are sorry for inconvenience and assured him that we will immediately look into the matter and
will resolve the problem as soon as possible. I have brought a sample faulty product for further
quality inspections.
Faulty product is also attached with the report for you to inspect.
Regards,
Hassan Maqbool
Manager (Q.C)

CC.
1. Technical Director
2. All departmental heads.
Congratulations Memo

MEMO

DATE: 01-01-2016
To: Salman Ahmad, Manager (Marketing)
From: Hassan Maqbool, Manager (Quality Control)
Subject: Congratulation on Promotion
Dear Salman,
It was a great pleasure to hear of your promotion to Manager (Marketing). Your success is just a
confirmation of the fact that you always excelled in what you did. Your hard work paid you well.
Wishing you a very warm and hearty congratulations from my side and quality control
department.

Wishing you all the best with your new role.

Regards,
Hassan Maqbool
Manager (Q.C)
Condolence Memo

MEMO

DATE: 01-01-2016
To: Ahmad Ali, Manager (Marketing)
From: Hassan Maqbool, Manager (Quality Control)
Subject: Condolences
Dear Ahmad,

I would like to express my sincere condolences for the unexpected death of your father. On
behalf of the entire office, please accept our sympathy. I can only imagine what a difficult time
this will be for you and your family.

All the members of the team have sent their sincere sympathy to you and your family. Please
pass on our commiserations to your family.

May you get some comfort in this situation.

Regards,

Hassan Maqbool
Manager (Q.C)
Sales Letter
20th December 2015

Mr. Hassan Maqbool

Manager Yarn Procurement,
Al-Karam Textile Mills, Karachi.

Subject: Cheapest Cotton Yarn with best quality.

Mr. Hassan,

Its my pleasure to introduce our best quality cotton yarns to you. Nishat Textile Mills is a well
renowned name in providing highest quality yarn to its customers. We are ISO 9001 Certified
company with a broad customer base within the country as well as abroad. We provide the
highest quality standards for our products.

I have sent to you the details and quality specifications of our products. I will be very happy to
show you our state of the art manufacturing facilities. I am sure you will be interested in our
quality yarns as Al-Karam Mills itself is a very quality focused organization. Feel free to contact
me for any queries. My contact details are given below.

I am looking forward to have a very strong business relationship with Al-Karam Textile Mills.

Regards,

Faisal Raza
Sales Officer
Nishat Textile Mills Faisalabad.
041-8787877 (Ext: 148)

Order Letter
January 1, 2015
To
Mr. Faisal Raza
Sales Officer
Nishat Mills Limited Faisalabad.
From
Hassan Maqbool
Al-Karam Textile Mills Karachi
Subject: Order for 100 bags of 20/1 Cotton Yarn
Mr. Faisal,

As per our discussions on 30-12-2015 we are pleased to place an order for 100 bags of 20/1
Cotton Yarn on the following terms and conditions:

1. The cost of each bag will be Rs 18000 (inclusive of all taxes).

2. Payment terms will be a 50% advance payment. The balance payment of 50% will be
paid after 30 days after quality inspections.
3. Delivery will be done within 7 days from the order date.
4. Delivery will be done at Al-Karam Textile Mills Karachi.
5. All delivery charges are to be paid by Al-Karam Textile Mills.
6. If the order is not delivered as per the above terms and conditions, we will deduct 1%
amount from the total.

Please let me know the account number to transfer 50% advance payment amount.
Hoping to have a long business relationship with you.

Best regards,
Hassan Maqbool
Manager Yarn Procurement
Management Communication
Assignment # 1

Business Writing
Letters and Memos

Name:

Hassan Maqbool

Registration No:

M04-2015-0014

Submitted to:

Sir Khalil Ahmad

January 01, 2015