Part 4 Event Logistics

Description of Activities

So far, the development team has met with Main Street San Marcos to complete many tasks for the
brew hop. A list of things we have accomplished thus far are as follows:

o Glass selection The development team met with Main Street to choose the 12 oz. brandy
snifter as the glass that would serve as a ticket to get into the brew hop and as a collectible
souvenir. Once the team made the selection, they also chose a design to etch on the
surface of the glasses.

o Location of the brew stops Along with Main Street, the development team picked the 12
different locations that would be used for brew stops during the brew hop event. These
stops will each have different craft beer and food pairings as well as water stations to wash
out the glasses.

o After Party selection Two members of the development team met with Stonewall to
designate the after party location.

o Parking While meeting with Main Street the development team also decided not to
designate any special parking for the event. Main Street stated that normal parking works
well for all of the other events.

Venue Information

Talk about the places on the map that you have Trent?

Staff Management Plan

Although the Development team has completed most tasks for the brew hop together, some things
were done by just a few members of the group. The meeting with Stonewall for example was put
together by Thaddeus Odenweller and Trent Peterson. Going forward the development team plans to
finish each task as a group. On the day of the event, the team will assist in the registration process.
During this process each member of the team will show participants the different locations of the brew
stops and answer any questions regarding the event.

Detailed Running Sheet (10 points)

On the day of the brew hop the timeline will be as follows:

o 3:00 Development team meets at kissing ally, will begin to help brew stops set up for the
event.
o 5:30 Development team will meet back at kissing ally to help with the registration process.
o After registration is running smoothly, the development team will assist any part of the event
as directed by Main Street.
o 8:30-9:00 Team will assist in cleaning up after the event.