Springfield Secondary School

English and Literature Department Secondary Two Express

Name: ________________________ Class:____________ Date:__________________

Formal Letter of Proposal

The PURPOSE of a formal Letter of Proposal is to:
make a recommendation
make a proposal for an event or activity
make a complaint and also to
make a request for funds or the use of a facility.

Audience
Manager of a company
Principals and teachers
Chairperson of Committees
TONE AND REGISTER
Formal Vocabulary
Respectful
Avoid Contracted Forms

Useful words and phrases Introduction

As the President of the Student Council I would like to thank you /request
/propose
As the President of the Student Executive Committee, I am writing this letter
to propose..
On behalf of the Student Leadership Committee, I would like to
recommend.
I have been chosen by the Student Council to lead the members in
organising the coming fund raising project. After numerous brainstorming
sessions / after careful considerations, we are pleased to propose
In response to your request ofI would like to recommend.
As the President of Outdoor Pursuits Club Executive Committee, I seek
your permission to

Useful words and phrases Conclusion

Thank you once again for giving us the opportunity to communicate our
ideas. I am confident that.
I hope my proposal has given you a better understanding of.
In conclusion, I would like thank you once again for the opportunity to
I strongly believe that
I am confident that.
I am certain that you will consider the potential of this idea

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Springfield Secondary School
English and Literature Department Secondary Two Express

Format of formal Letter of Proposal

461 Pasir Ris Dr 4 Writers Address

#07-567
Singapore 510461

13 March 2017 Date (Only Formal Date)

Mr Bambang Recipients name

The Principal Recipients designation
Springfield Secondary School Recipients full address
Singapore 560031

Dear Mr Bambang Opening salutation

Recommendation of how the funds should be spent Subject Line [Must be

underlined]

Introduction
First paragraph Identify yourself
. Provide background
State purpose of your letter

Body
Address all the bulleted
points in the question
Paraphrase

Second paragraph Overview of the activity

. Details

Third paragraph Benefits and rationale of the

. activity

Fourth paragraph Usually requires you to

provide your own idea.
.

Fifth paragraph Closure

. Express hope
Suggestions
How to contact you if
necessary

Thank you. Complimentary close

Faithfully: Dear Sir/Madam
Sincerely: Dear Mr Bambang
Yours sincerely,
Alex Signature
Alex Lim
Writers full name

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Springfield Secondary School
English and Literature Department Secondary Two Express

Sample of a formal letter of Proposal

You are advised to write about 200 words for this section.
You should look at the printout of the webpage below, study the information carefully
and plan your answer before beginning to write.

The school is planning to raise funds to build a swimming pool. You are the
President of the Student Council and your Principal would like you to recommend a
possible fundraising activity that is not too time consuming, does not need many
resources and will benefit the students. You did some research and came across the
webpage. Write a letter to your Principal to persuade him of your recommendation.
You should include the following details:
Once possible fundraising activity from the webpage printout that you think is
possible to conduct
Why you think the activity will meet his requirements
How can students benefit from the activity
A suitable venue and an appropriate time for the activity to be conducted

Write your letter in clear, accurate English, setting out reasons for your choice. Use a
persuasive tone, showing that your choice is based on his considerations of time and
practicality.

You should use your own words as much as possible.

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Springfield Secondary School
English and Literature Department Secondary Two Express

Planning Sheet
INTRODUCTION
1. Introduce yourself

2. Pleasantries

3. State your purpose

4. Background
information from the
questions

Main Body of Paragraph 1 (What/Describe)

1. [Paraphrase]
Choice of activity

2. (ELABORATE)
Details of activity

3. PERSONALISE/
REASONS
Why the activity will
meet his requirement

Main Body Paragraph 2 (How and why)

1. How can students
benefit from the
activity
Healthy lifestyle
2. Bonding

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Springfield Secondary School
English and Literature Department Secondary Two Express

Main Body Paragraph 3 (Your own suggestion)

1. A suitable venue for
the activity to be
conducted.

2. An appropriate time
for the activity

Conclusion
1. Express hope,
reiterate your choice
[re-phrase your
explanation

2. Contact

3. Pleasantries

4. Thank you

5. Signature/Sign-off

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Springfield Secondary School
English and Literature Department Secondary Two Express

Sample Plan
INTRODUCTION
1. Introduce yourself I am Ken from 2 Excellence, the President of
the Student Council.

2. Pleasantries As the President of the Student Council, I would

like to thank you on behalf of the council
members,
3. State your purpose for giving me the opportunity to share our ideas
on how to raise funds to build a swimming pool
Paraphrase from Qn for our school.
4. Background I did some research online and came across a
information from the webpage that has some suitable fund raising
questions activities that would be most suitable for my
schoolmates. These suggested activities will not
be time consuming and do not require plenty of
resources.

Main Body of Paragraph 1

1. [Paraphrase] I would like to recommend that we hold a
Choice of activity walkathon. Participants can give donations or
pledge from participating in the walk
2. (ELABORATE) We can issue all students a donation card for
Details of activity them to solicit donations from their friends and
relatives.
3. PERSONALISE/ This activity will probably not take too much time
REASONS as it will only take one morning. We do not need
Why the activity will too many resources as we can get student
meet his requirement councillors, teachers and even parent volunteers
to help out and get sponsors for refreshments
and snacks.
Main Body Paragraph 2
1. How can students Nowadays, many students do not get the chance
benefit from the to exercise outside of their curriculum periods for
activity PE, and I think the walkathon would be a great
Healthy lifestyle way to promote a healthy lifestyle and to get
them on their feet.
2. Bonding Moreover/Furthermore, when they participate in
the walkathon, they will be given a chance to
bond with their family, friends and teachers. This
would encourage everyone to take steps towards
getting to know one another, have fun while
doing it and to keep in good physical shape.

Main Body Paragraph 3

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Springfield Secondary School
English and Literature Department Secondary Two Express

1. A suitable venue for Marina Bay Gardens would be a great venue as

the activity to be it is breezy and conveniently accessible.
conducted. Furthermore, it is open to the public and does not
need to be booked like a sports stadium. In
addition, we can also conduct other activities like
a picnic afterwards.
2. An appropriate time I would like to suggest that the activity be on
for the activity Family Day. This is to encourage our parents to
participate by providing a fantastic opportunity for
them to be involved with the school.

Conclusion
1. Express hope, I hope that you will consider the idea of a
reiterate your choice walkathon as I truly believe that the event can be
[re-phrase your a success and raise sufficient funds for the new
explanation swimming pool. Apart from printing the donation
cards and getting volunteers, there is minimal
need for resources. It is also a great way to
encourage friendship and connection amongst
everyone.
2. Contact If you need more information, please feel free to
contact me.
3. Pleasantries Once again, thank you for giving me the chance
to share my recommendation / proposal with you.
4. Thank you Yours sincerely,
5. Signature/Sign-off Ken
Ken Tan

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Springfield Secondary School
English and Literature Department Secondary Two Express

Guided Practice -Formal letter of Proposal

You are the President of the Eco-Friendly Society in your school and you plan to
organise an Earth Day campaign to create an awareness of caring for the
environment. You came across a webpage about Earth Day and found some useful
information which you have shared during a brainstorming session with your
members.
Write a letter to your principal. In your letter:
State the objectives of the earth day campaign
Suggest two possible activities that could be held to promote environmental
awareness and why you have chosen them
Suggest one way to promote the campaign successfully

Write your letter of proposal in the form of a letter on clear, accurate English and in a
confident and persuasive tone to convince your principal to involve the whole school
in the Earth Day campaign.

WEBPAGE:

How to plan a day full of environmental friendly activities to engage

every student?

1. Create an eco-friendly school day. Pack non-pesticide-laden-lunches with

reusable packaging. Turn off the air-conditioner or fans in the classroom for
an hour.
2. Hold a swap session to reuse and recycle items. Dont toss away that old
item yet because someone may find it useful. Or, you can collect these
items and donate them to charity.
3. Hold a best poster competition. Invite students to submit eco-awareness
posters and put up the best ones around your neighbourhood to raise
awareness of going green.

How to publicise your Earth Day Campaign?

Use posters, flyers, advertisement, signs pointing to recycling and trash
bins.

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Springfield Secondary School
English and Literature Department Secondary Two Express

Required ________________________
information
________________________

________________________

__________________

________________________

________________________

________________________

________________________

Dear Mr Bambang
Subject line
_Organising an Earth Day Campaign for our school
_________________________________
A polite comment
thanking the vice-
principal for the
opportunity to As the _____President of the Eco-friendly society
present the ideas _________________________________________,

I would like to thank you for _giving us the opportunity to communicate

our ideas about the Earth Day campaign.
____________________________

_____________________________________________________

Objectives
(purpose) of the In support of Earth Day, the Eco-friendly Society is keen to start an
Earth day Earth Day Campaign on our own school grounds to help students and
Campaign teachers __________________________________

_____________________________________________________

_____________________________________________________

Two interesting activities to meet these objectives.

First suggested
activity

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Springfield Secondary School
English and Literature Department Secondary Two Express

Firstly, we could hold a swap session, where everyone brings

Unwanted clothing, accessories, toys, books, or canned food.

_____________________________________________________

These items could be deposited in a central area, then collected and

sorted by members of the Eco-friendly society. Teachers and students
can then browse the collections and pick whatever catches their fancy.
I am sure that _people will be able to find something that appeals to
their interest/ catches their fancy and leave happily with the item of
their choice. At the same time, we will fulfil our objective of reducing
waste.

Secondly, we propose a simple activity on Earth Day itself. _____

_____________________________________________________
Second
suggested activity _____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

The campaign will only be a success if it is publicised well. I propose

that we put up posters, create a website and write an article about it in
the school magazine.
One way to
promote the I have chosen these methods of advertising because they are
campaign convenient in being easily accessible to the rest of the school as well
effectively as affordable. This will raise awareness of our activities so that we can
have as many participants as possible.
_____________________________________________________

___________________________________________________

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Springfield Secondary School
English and Literature Department Secondary Two Express

I am confident that if organised well, Earth Day this year will be an

educational and fun-filled affair. Everyone will go away with a
Reiterate how the
proposed ideas _____________________________________________________
will boost the
significance of the
event _____________________________________________________

Yours ____________,

Salutation

Signature

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Springfield Secondary School
English and Literature Department Secondary Two Express

Question: FORMAL LETTER OF PROPOSAL

Adapted from: AMKSS, MYE 2015, Sec 2Exp

You are advised to write between 200-250 words for this section.
You should look at the printout of a brochure on the net page. Study the information
carefully and plan your answer before beginning to write.

Your Vice-Principal has decided to reward the pupils in your class for raising the
highest amount of money in a recent fund-raising project organised by your school.
The reward is a fully-paid excursion during the December holidays, As the Class
Chairperson, you have been asked by your form teacher to recommend an excursion
that will benefit your classmates and, at the same time, be an enjoyable one.

Write a letter of proposal to your form teacher suggesting:

One of the places featured on the brochure
Three ways in which your classmates will benefit from the excursion;
Why you think they will enjoy it; and
a project or activity your classmates can undertake to apply their learning
after they return from their excursion.

Write your letter in clear, accurate English.

You should use your own words as far as possible.

SPECIAL OFFER FOR SCHOOLS - Available only in December 2017

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Springfield Secondary School
English and Literature Department Secondary Two Express

Contact: schoolexcursion@yahoo.com / 67774465

Adventure Cove
Features:
Aquatic adventure park
Water slides Pipeline
Plunge Riptide
Bluewater Bay wave pool
Snorkelling

Opening Hours: 10am to 10pm

Night Safari
Features:

Nocturnal animals
Guided Tram Ride
Walking Trails Leopard
Trail
2 Aviaries Flying Foxes and
Giant Squirrels
Opening Hours: 7.30pm-12mm
Skyline Luge
Features:
Fun outdoor experience
Drive three-wheeled car
Navigate down the Jungle Trail
or Dragon Trail
View Coastline of Sentosa and
city skyline
Opening hours: 10 am to 9.30pm

Sea Aquarium
Features:
800 species of marine life such
as archer fish and silver batfish
Walk on glass floor with sea
creatures swimming right below
your feet
Discovery Touch Pool
Interactive Learning experience
with sea stars and sea urchins

Opening Hours: 10am to 7pm

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