ICAR-DIRECTORATE OF MUSHROOM RESEARCH

CHAMBAGHAT, SOLAN (HP) – 173213

“E-TENDER NOTICE”

F.No. 4-7(18)/STR/18-19/ Dated the June, 2018

CLOSING DATE FOR SUBMISSION OF TENDER: 07.07.2018 (Upto 06:00 PM)

OPENING DATE OF TENDER: 09.07.2018 (at 11:00 A.M)

On behalf of the Secretary, ICAR, New Delhi, the Director, Directorate of

Mushroom Research, Chambaghat, Solan-173213 (H.P) invites on-line e-tender from
different dealing firms for Offset printing of single/ double/ multicolour of various
report/bulletins/folders/Newsletter in different sizes including colour
photographs. The interested firms may download the complete tender with terms
and conditions from our official website www.nrcmushroom.org as well as from
GOI CPP Portal http://eprocure.gov.in/eprocure/app

Other conditions to submit the tender are as under:

1. All the firms may attach Demand Draft of Rs.500/- for the cost of tender fees,
which is non refundable. Firm may also attach Demand Draft of Rs.10,000/- on
a/c of Earnest Money separately. Both the Demand Drafts may be prepared in
favour of “ICAR-Unit-NRCM” payable at Solan.
2. The incomplete tender in any respect, without EMD/Cost of Tender fees will be
rejected.
3. The Director, DMR reserves the right to reject any or all tender(s) without
assigning any reasons thereof.
4. If the opening date happens to be a closed holiday, next working day will be
treated as opening day for the tenders.
5. Tel: 01792-230767, 230541,230177, Fax No.01792-231207
Sd/-
Director
 To be sent back duly signed and
stamped with tender documents

ICAR-DIRECTORATE OF MUSHROOM RESEARCH

Chambaghat, Solan-173213(H.P)
Annexure-I

QUESTIONNARE

Name of the firm/ bidder

Amount of EMD enclosed (Bank Draft No.

with date)

Cost of tender document enclosed (Bank

Draft No. with date)

Please indicate your PAN/TIN/Sales Tax

No. (Enclose photocopy).

Confirm whether you have attached you

latest/current ITCC or certified photocopy
thereof.

Whether unit is registered with

NSIC/Small Scale Industries for the
tendered item. If so, whether the required
certificate is enclosed?
Total No. of pages of the tender (including
catalogues/specimen etc.)

Whether list of "clients" enclosed.

Are you registered under the Indian

Companies Act, 1956 or any other Act?
Please indicate:
Name & Full address of your Banker(s)

Note : All forms, literature, specimens and client list must be duly signed/ stamped and attached with
the tender bid otherwise tender will be rejected straightway.

Signature of Bidder with stamp

 1. FORMAT OF CALCULATION SHEET (ANNUAL REPORT)
1. Rates are required for 300 copies.
2.(Size A/4)
3. Total pages = 96 Pages
4.Composing Charges (300 copies) 94 pages @ Rs.________ Rs.__________
5.Multicoloured Printing Charges
(Set of 24 of 4 pages) @Rs.________ Rs.__________
6. Cover Multicoloured Printing
With spot UV lamination Charges @Rs.________ Rs.__________
7. Thermal Binding charges @Rs.________ Rs.__________
Total Cost inclusive of GST :- 1 to 7 :- Rs.__________
Cost of Material :-
1. Cost of paper Imported Art Paper mat (110gsm) @Rs.________ Rs.__________
23”X36” 3 ream 300 sheets.
2. Cost of Imported Art Card (300 gsm) @Rs.________ Rs.__________
Total Cost of material inclusive of GST :- Rs.__________

Total Cost of printed material 300 copies

inclusive of GST (Job (+) materials) Rs.__________

___________________________________________________________________________

2. FORMAT OF CALCULATION SHEET FOR TECHNICAL BULLETIN ( in

English Multicolour)
1. No. of Copies = 1000.
2. Size : Crown Quarto (9.5”x 7”)
3. Total Pages = 88 Pages
4.Composing Charges (85 Pages) @Rs.________ Rs.__________
5. Multicoloured Printing Charges
(22 sets) of 4 pages @Rs.________ Rs.__________
6.Cover Printing Charges @Rs.________ Rs.__________
multicolour
7. Lamination Charges @Rs.________ Rs.__________
(1000 copies)
8. Thermal glue Binding charges @Rs.________ Rs.__________

Total: - 1 to 8 (inclusive of GST): - Rs.__________

Cost of Material :-
1. Cost of 300 gsm (Imported) Art Card @Rs.________ Rs.__________
2. Cost of text paper 110 gsm @Rs.________ Rs.__________
Imported Art Paper 20”X36” (11 reams)

Total : 1+2 (Inclusive of GST) :- Rs.__________

Total Cost of material Printed material & Job work: - Rs.__________

 3. FORMAT OF CALCULATION SHEET FOR COMPANDIUM( in English
Multicolour)
1. No. of Copies = 1000.
2. Size : Crown Quarto (9”x 6.5”)
3. Total Pages = 88 Pages
4.Composing Charges (85 Pages) @Rs.________ Rs.__________
5. Multicoloured Printing Charges
(22 sets) of 4 pages @Rs.________ Rs.__________
6.Cover Printing Charges @Rs.________ Rs.__________
multicolour
7. Lamination Charges @Rs.________ Rs.__________
(1000 copies)
8. Thermal glue Binding charges @Rs.________ Rs.__________

Total: - 1 to 8 (inclusive of GST): - Rs.__________

Cost of Material :-
1. Cost of 300 gsm (Imported) Art Card @Rs.________ Rs.__________
2. Cost of text paper 110 gsm @Rs.________ Rs.__________
Imported Art Paper 20”X36” (11 reams)

Total : 1+2 (Inclusive of GST) :- Rs.__________

Total Cost of material Printed material & Job work: - Rs.__________

4. FORMAT OF CALCULATION SHEET FOR HINDI BULLETIN (Multicolour)

1. Rates are required for 1000 copies.
2. (Size : Crown Quarto (9.5”x 7”)
3. Number of pages : 48 Pages.
4. Composing charges in Hindi (46 Pages) @Rs.________ Rs.__________
5. Multicoloured text Printing of
(12 sets) of 4 pages @Rs.________ Rs.__________

6.Cover Printing (Multicolour) @Rs.________ Rs.__________

7. Lamination Charges @Rs.________ Rs.__________

8. Binding charges (Staple binding) @Rs.________ Rs.__________

Total cost of Job work inclusive of GST :- Rs.__________

Cost of Material :-
1. Text Paper (Imported art paper 110 gsm) @Rs.________ Rs.__________
20”X30” 6 reams
2. Imported Art card 300 gsm @Rs.________ Rs.__________

Total Cost of the materials inclusive of GST- Rs.__________

Grand Total of cost of materials (+) Job inclusive of GST Rs.__________

 5. FORMAT OF CALCULATION SHEET FOR PRINTING OF FOLDER
1. Rates are required for 1000 copies.
2. Composing charges of (6 Pages) @Rs.________ Rs.__________
3. Multicolored printing of text
including Photo etc. (1 sets) @Rs.________ Rs.__________
4. Additional printing Charges @Rs.________ Rs.__________
5. Creasing of folder (3 fold) @Rs.________ Rs.__________
Total cost of printing Job work inclusive of GST: - Rs.__________
Cost of Material :-

1. Cost of Imported Art Paper @Rs.________ Rs.__________

(as per sample 130 gsm)
250 Sheets. (SIZE

Total Cost of the material inclusive of GST:- Rs.__________

Grand Total of cost of materials (+) Job inclusive of GST Rs.__________

 DETAILED TERMS AND CONTITIONS FOR ANNUAL RATE CONTRACT OF
PRINTING JOB

1. Only E. tender will be accepted. Tender document form can be obtained from the office
of Store Officer (Purchase), Directorate of Mushroom Research, Chambaghat, Solan-
1732131 (HP) in person by paying non-refundable amount of Rs. 500/- through swipe
machine on any working day upto 04:00 PM or can be downloaded from
our website www.nrcmushroom.org and GOI CPP Portal
http://eprocure.gov.in/eprocure/app The said firm has to pay the cost of down loaded
tender i.e. Rs.500/- in shape of DD in favour of “ICAR Unit NRCM” payable at Solan
failing which the tender will be rejected straightway.
2 All the firms except those registered with Central Purchase Organization, NSIC/SSI
have to deposit Earnest Money / Bid security of Rs 10,000/- in the shape of Bank Draft
drawn in favour of “ICAR Unit-NRCM, payable at any nationalized bank at Solan
only.
3. There will be two-bids system i.e., Technical and financial. The Technical bids will be
opened on 09.07.2018 at 11:00 AM and the financial bids of only technically qualified
firms will be opened later on.
4. The incomplete tender in any respect will be rejected straight way and no
correspondence in this regard will be entertained.
5. Tender fee and EMD along with photocopy of Firm’s registration and Sales Tax/VAT
no., photocopy of PAN issued by Income Tax Department, RTGS detail of the firm,
photocopy of client list of Government Departments, photocopy of work experience
for printing work and submit the work orders of highest value executed during last
two years, photocopy of the registration with Govt. Organization/NSIC etc.,
Annexure – 1 Questionnare etc are to be submitted off-line also before the opening
date and time of the tender failing which tender will not be considered.
6. The off-line Tender envelope may be addressed to Director, ICAR-Directorate of
Mushroom Research, Chambaghat, Solan-173 213 H.P. with heading "TENDER FOR
PRINTING WORK’ DUE TO BE OPEN ON 09.07.2018 at 11:00 A.M.
7. The rates should be quoted FOR Chambaghat, Solan, HP.
8. Successful Tenderer will have to enter into a detailed contract agreement with DMR,
Solan.
9. Performance Security of Rs.10,000/- in shape of Demand Draft/FDR/Bank Guarantee
will be charged from successful bidder and same will be refunded after completion of
contract. If any breach of contract happens in between the contract period then
Director, DMR, Solan will reserve the right to forfeitures of performance security and
the right to cancel the contract.
10. The rates should be valid for one year. No increase in the rates will be allowed during
the period of contract. The contract is extendable if both the parties agree for next year
or part thereof on same terms and conditions depending upon the performance.
11. It is important that each and every rates quoted shall include all types of taxes.
DMR, Solan will not be liable to pay any type of taxes.
12. The firm should have never been declared blacklisted/terminated by any ICAR
Institutes/ Govt. Departments/ Court of Law/ any civil body.
13. No wastage on paper will be paid by the Directorate.
14. The Tender should bear your current telephone/fax numbers and complete address.
15. The payment shall be made on the basis of final document and not on tentative
approval of estimated bill.
16. Samples of each paper i.e., import Art paper, Import Art Cards, Indian Art paper,
supper lucky etc. which are used for printing material should also be attached duly
signed/stamped with tender. It is also mentioned that cost of papers for different
qualities/sizes/weights with all taxes may be quoted in the BOQ.
17. Any delay, poor quality printing work or other poor workmanship found during the
contract period then Director, DMR, Solan will reserve the right to ask for reprinting
at the cost of printers or recover liquidated damages as per GFR Rules. In case of any
such or other disputes, the decision of Director, DMR, Chambaghat, Solan shall be
final.
18. Director, DMR, Chambaghat, Solan reserves the right to accept or reject one or all
quotations without assigning any reason.
19. Any dispute arising for execution of contract will be subject to Solan jurisdiction.
19. The Director reserves the right to reject any or all tender(s) without assigning any
reasons thereof.
20. If the opening date happens to be a closed holiday, next working day will be treated as
opening day for the tenders/ bids.
21. Tel:01792-230767,230541,230177 (Admn. Officer/Store Officer), Fax No.01792-231207
Sd/-
Director

*************************

IMPORTANT NOTES:-

i. Tender Documents can be downloaded from DMR website

www.nrcmushroom.org or from the Central Public Procurement Portal
www.eprocure.gov.in. Bidders should enroll / register in the e-procurement
module of Central Public Procurement Portal through the website :
www.eprocure.gov.in for participating in the bidding process. Bidders
should also possess a valid DSC for online submission of bids.

ii. Bids received on e-tendering portal only will be considered. Bids in any
other form sent through sealed cover/email/post/fax etc. will be rejected.

iii. DMR reserves the right to accept / reject any or all the tenders in part /full
without assigning any reason thereof.

iv. DMR will not be responsible for any delay in enrollment / registration as
bidder or submitting /uploading the offer on e-tender portal. Hence, bidders
are advised to register in e-tendering website www.eprocure.gov.in and
enroll their Digital Signature Certificate and upload their quotation well in
advance.

v. Any change / corrigendum/ extension of opening date in respect of this

tender shall be issued through websites only and no press notification will be
issued in this regard. Bidders are therefore requested to regularly visit our
website for updates.
 vi. The tender form/bidder documents may be downloaded from DMR website:
www.nrcmushroom.org or https://eprocure.gov.in/eprocure/app . Online
submission of Bids through Central Public Procurement Portal (
https://eprocure.gov.in/eprocure/app) is mandatory. Manual bids shall not
be accepted.

vii. Tenderers/bidders are requested to visit the website www.nrcmushroom.org or

https://eprocure.gov.in/eprocure/app regularly. Any changes/modifications in
tender enquiry will be intimated by corrigendum through this website only.

viii. In case, any holiday is declared by the Government on the day of opening,
the tenders will be opened on the next working day at the same time. The
Directorate reserves the right to accept or reject any or all the tenders.

The Firms are required to furnish / upload copies of the following documents:

I. Scanned copy of Firm’s registration and GST no.

II. Scanned copy of PAN issued by Income Tax Department.
III. RTGS detail of the firm.
IV. Scanned copy of client list of Government Departments.
V. Scanned copy of work experience for printing work and submit the work orders of
highest value executed during last two years.
VI. Scanned copy of the registration with Govt. Organization/NSIC etc. and if
registered, furnish all relevant details.
VII. Scanned copy of Annexure – 1 Questionnaire.
VIII. Scanned copy of Drafts of EMD and Tender fee.

(In case a tenderer desires to put some additional/modified stipulations, terms and
conditions etc. the same may be clearly indicated).

************************
 INSTRUCTIONS FOR ONLINE BID SUBMISSION:

As per the directives of Department of Expenditure, this tender document has been
published on the Central Public Procurement Portal (URL: http://eprocure.gov.in).
The bidders are required to submit soft copies of their bids electronically on the CPP
Portal, using valid Digital Signature Certificates. The instructions given below are
meant to assist the bidders in registering on the CPP Portal, prepare their bids in
accordance with the requirements and submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained
at: https://eprocure.gov.in/eprocure/app

REGISTRATION:

1) Bidders are required to enroll on the e-Procurement module of the Central

Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by
clicking on the link

“Click here to Enroll”. Enrolment on the CPP Portal is free of charge.

2) As part of the enrolment process, the bidders will be required to choose a

unique username and assign a password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers
as part of the registration process. These would be used for any
communication from the CPP Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate (Class II or Class III Certificates with signing key usage)
issued by any Certifying Authority recognized by CCA India (e.g. Sify / TCS
/ nCode / eMudhra etc.), with their profile.

5) Only one valid DSC should be registered by a bidder. Please note that the
bidders are responsible to ensure that they do not lend their DSCs to others
which may lead to misuse.

6) Bidder then logs in to the site through the secured log-in by entering their
userID / password and the password of the DSC / eToken.

SEARCHING FOR TENDER DOCUMENTS:

1) There are various search options built in the CPP Portal, to facilitate bidders to
search active tenders by several parameters. These parameters could include
Tender ID, organization name, location, date, value, etc. There is also an option of
advanced search for tenders, wherein the bidders may combine a number of search
parameters such as organization name, form of contract, location, date, other
keywords etc. to search for a tender published on the CPP Portal.

2) Once the bidders have selected the tenders they are interested in, they may
download the required documents / tender schedules. These tenders can be moved
to the respective „My Tenders‟ folder. This would enable the CPP Portal to intimate
 the bidders through SMS / e-mail in case there is any corrigendum issued to the
tender document.

3) The bidder should make a note of the unique Tender ID assigned to each tender, in
case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS:

1) Bidder should take into account any corrigendum published on the tender
document before submitting their bids.

2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to be submitted, the number
of documents – including the names and content of each of the document that need
to be submitted. Any deviations from these may lead to rejection of the bid.

3) Bidder, in advance, should get ready the bid documents to be submitted as

indicated in the tender document / schedule and generally, they can be in PDF /
XLS / RAR / DWF formats. Bid documents may be scanned with 100 dpi with black
and white option.

4) To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision
of uploading such standard documents (e.g. PAN card copy, annual reports,
auditor certificates etc.) has been provided to the bidders. Bidders can use “My
Space” area available to them to upload such documents. These documents may be
directly submitted from the “My Space” area while submitting a bid, and need not
be uploaded again and again. This will lead to a reduction in the time required for
bid submission process.

SUBMISSION OF BIDS:

1) Bidder should log into the site well in advance for bid submission so that he/she
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.

2) The bidder has to digitally sign and upload the required bid documents one by one
as indicated in the tender document.

3) A standard BoQ format has been provided with the tender document to be filled by
all the bidders. Bidders are requested to note that they should necessarily submit
their financial bids in the format provided and no other format is acceptable.
Bidders are required to download the BoQ file, open it and complete the while
coloured (unprotected) cells with their respective financial quotes and other details
(such as name of the bidder). No other cells should be changed. Once the details
have been completed, the bidder should save it and submit it online, without
changing the filename. If the BoQ file is found to be modified by the bidder, the bid
will be rejected.

4) The serve time (which is displayed on the bidders‟ dashboard) will be considered
as the standard time for referencing the deadlines for submission of the bids by the
 bidders, opening of bids etc. The bidders should follow this time during bid
submission.

5) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality
of the bids is maintained using the secured Socket Layer 128 bit encryption
technology. Data storage encryption of sensitive fields is done.

6) The uploaded tender documents become readable only after the tender opening by
the authorized bid openers.

7) Upon the successful and timely submission of bids, the portal will give a successful
bid submission message & a bid summary will be displayed with the bid no. and
the date & time of submission of the bid with all other relevant details.

8) The bid summary has to be printed and kept as an acknowledgement of the

submission of the bid. This acknowledgement may be used as an entry pass for any
bid opening meetings.

ASSISTANCE TO BIDDERS:

1) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a tender
or the relevant contact person indicated in the tender.

Any queries relating to the process of online bid submission or queries relating to
CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact
number for the helpdesk is 1800 233 7315.

For any technical related queries please call the Helpdesk, Mobile Number -

+91 8826246593 Tel: The 24 x 7 Help Desk Number 0120-4200462, 0120-4001002.

E-mail: support-eproc[at]nic[dot]in

Note: Bidders are requested to kindly mention the URL of the Portal and Tender Id in
the subject while emailing any issue along with the Contact details.

*****