ATTENTION:- Please mention the name of the Department on the envelope with enquiry number and due date.

SHRI G.S. INSTITUTE OF TECHNOLOGY AND SCIENCE, INDORE

23, Park Road, Indore-452003, Madhya Pradesh.
TELEGRAM:-GOSTINST FAX: (0731)2432540
Telephones:- E-Mail:- director@sgsits.ac.in
Director:(0731)2582112 Website: www.sgsits.ac.in
Director Office: (0731)2544415
EPABX: (0731)2582100

To,
M/s _______________________________
_______________________________
_______________________________

Enquiry for the Physical Arrangements (Tent items) No. AAYAAM 18 /Physical/01
dated 13/02/2018 to be held on 24.02.2018-27.02.2018. Due date for submission of
tender 20/02/2018- 5.00 PM

Subject:-Quotations for Tent House services required

Dear Sir,
Kindly quote your lowest price/rates for the providing the following services / materials form
ready stock, in sealed cover giving enquiry number and dates and due date on the cover of the
quotations so as to reach the undersigned on or before 20.02.2018 by 5 P.M. an EMD of
Rs 5000/-in Favor of “Director SGSITS” failing which the quotation will not be
considered. The rates should be for only the services / materials asked for and not for any
other substitute. The quotations are not conforming to the terms and conditions given overleaf
may be rejected.

Ite Quantity Items Required

m
No
.
A1 2 Nos. (for 3 days) = Total 4 Nos Gates(Pipe +Curtain)
A2 300 on (on 26th and 27th Feb 18) + 1000 on (on 27th Feb 2018)= Chair (Fiber)
Total 1300 Nos
A3 12 No. (on 27/02/2018 day) = Total 12 Nos Sofa with cover (3 Seater)
A4 200 No. (on 27/02/2018 day) = Total 200 Nos Foam chair with cover
A5 30 No. (for 3 days)= Total 60 Nos Stalls Ceiling (7.5’x10’)
50 No. (for 3 days)= Total 100 Nos Stalls Ceiling (15’x10’)
A6 170 No. (for 3 days) = Total 340 Nos Table with cover (2.5’x4’x3’)
A7 2 No. X 80=160 for 80 stalls(for 3 days)=Total 320 Side Curtain for stall(7.5’x10’)
A8 1 No. X 80 = 80 for 80 stalls (for 3 days)= Total 160 Nos Side Curtain (10’x10’) with
A9 80 No. for 80 stalls (for 3 days) = Total 160 mounting
Power Plug forinstall making
stalls
A1 1No. Stage (on 27/02/2018) = Total 1 No Ceiling on stage(45’x30’)
0A1 2 No. Stage (on 27/02/2018) = Total 2 Nos Green room 15 ٰٰ X 30 with
1
A1 4 No. Stage (on 27/02/2018) = Total 4 Nos Matting(10’x4’) in stage
Wings
2
A1 1No. Stage (on 27/02/2018) = Total 1 No Carpet on stage(30’X45’)
3
A1 2 No. Stage (on 27/02/2018) = Total 2 Nos Running curtain (45’x20’)
4A1 1 No. Stage (on 27/02/2018) = Total 1 No Back drop (45’x20’)
5
A1 1 No. Stage (on 27/02/2018) = Total 1 No Front frill (45’x5’)
6
A1 175 Meter Ground (on second day) = Total 1No Side kanat 175m
7
A1 1 No. mating on ground (on 27/02/2018): Total 2 Nos Mating in front of stage 30’x150’
8
A1 2 No. (on 27/02/2018 day) = Total 2 Nos Mating on both side Stairs (10’X3’)
9
A2 2 No. (on second day) = Total 2 Nos (27/02/2018) Stairs on back side for stage 4’ high
0
A2 1 No Ceiling 30’X45’ (for 2 days) = Total 2 Nos (26 and 27 Feb. Robotics event
1 18)
A2 20 Curtains 10’X15’ (on first day, 24/02/2018) = Total 20 Nos Gold medal ceremony
(24/02/2018)
A2 1 No Ceiling 30’ X 30’ on stage (2 day) = Total 1 No (26/02/18) Solo singing
3A2 1 No Ceiling 15’ X 30’ for judges (2 day) = Total 1No (26/02/18) Solo singing
4A2 2 No Ceiling 30’ X 60’ for judges (1 day, 24/02/2018) = Total 2 Gold medal ceremony
5 No

NOTE:
1. Quoted rate should be inclusive of all taxes & charges (Rate of tax (GST)/Service tax
should be mentioned in your offer).
2. Rates for each item (inclusive of all taxes) on per day basis valid from 15.02.2018 to
15.03.2018 should be quoted i.e. on rate contract basis. The event date is likely to
change.
3. EMD be should be in form of DD from nationalised bank.

Thanking you.

Yours faithfully,

Continued on …2
 (2)

1. Quotations should be sealed.

2. Quotations shall be only for the item required.
3. Price quoted should include GST, Service tax, etc; in case of local firms they
should quote F.O.R delivery in the Institute premises.
4. Tender may be accepted in part or in full or may be rejected summarily
without assigning any reason.
5. Quantity indicated is approximate and the billing of material shall be done on as
per actual quantity used.
6. Rejected (not up to the standard) articles should be removed by
supplier within 15 days from the Institute at their own expenses.
7. Delivery period must be mentioned.
8. Tender should be valid for at least 45 days from the date of quotation,
except for furniture for which this offer shall be considered only from the date of
the samples have been received at the Institute.
9. In case of dispute the decision of the Director shall be final.
10. Ordinary the payment of the materials/equipment etc. shall be made only after
receiving complete articles in a good and satisfactory condition unless,
otherwise agreed.
11. Prices should be quoted F.O.R. destination, Indore.
a) Two copies of the orders are sent to supplier. The firm should send their
bill along with the original white copy of order. The payment shall not
be made without the original white copy of the order.
b) In case of the white copy of the indent is misplaced or lost, the firm
should produce the following certificate on Non Judicial Stamp paper
of Rs.50/- only, which may be sent along with the bill for payment:

CERTIFICATE:

Certified that the original indent No. _____________dtd.________________ for the supply
of_________________ was sent to be submitted along with the Bill/Invoice
No.____________ dated ________________ for Rs.________________ but the same is
misplaced. The claim is put up for the first time and in case the original is found no further
claim will be put up.

Place____________

Date____________ SIGNATURE

with Rubber Stamp