Hanley Castle Parish Council

Minutes of the Annual Meeting of the Parish Council held on Thursday, 17th May 2018
at Hanley Swan Village Hall, following the Parish Meeting

Present: Councillors: Sue Roberts (Chairman), Alison Bolton, John Taverner, Sue
Adeney, Sarah Darwent, Wendy Roberts-Powell, Alex Walker, Bob
Lamb

Apologies: Councillors: Peter Goodyear (PPW), Mrs Rebecca Abunassar (Clerk),

In Attendance: Marjorie Nelson (PPW) & 4 parishioners

57/18 Election of Chairman 2018/19 & signing of Declaration of Acceptance of

Office
Cllr Roberts asked if there were any nominations for Chairman of the Parish Council.
Cllr Walker nominated Cllr Roberts who was seconded by Cllr Taverner and carried by
all. Cllr Roberts signed the Declaration of Acceptance of Office and thanked the Council
for its support.

58/18 Welcome & Apologies The Chairman welcomed all present to the Annual
Meeting of the Parish Council. She accepted the apologies submitted to the Clerk.

59/18 Declarations of Interest & Dispensation Requests from Councillors

a) Register of Interests: Councillors were reminded that they should have updated
their register of interests and sent them to the Monitoring Officer at MHDC.
b) To declare any Disclosable Pecuniary Interests in items on the agenda and their
nature: None declared
c) To declare any Other Disclosable Interests in items on the agenda and their nature:
Cllr Adeney Planning 18/00545/HP 1 Village Cottages as a neighbour.
d) To consider and agree all requests from Councillors for the Council to Grant a
Dispensation (S33 of the Localism Act 2011) – None received

60/18 Election of Vice Chairman 2018/19 - Cllr Roberts asked if there were any
nominations for the role of Vice Chairman. She proposed Cllr Taverner, Cllr Roberts-
Powell seconded the proposal and all others were in favour.

61/18 Election of Representatives – The roles were discussed and the election of
representatives were:

Staffing Committee – Cllrs Taverner, Roberts-Powell

Environmental Working Group – Cllrs Adeney, Taverner & Darwent
Worcestershire CALC - Cllrs Roberts & Taverner
Village Hall Committee - Tony Atkinson
Bus Representative - Cllr Adeney
Lead Finance Member – Cllr Taverner
Lead Neighbourhood Plan Member – Cllr Lamb
Business Liaison Member – Cllr Taverner
Upton Library Representative – Cllr Roberts
Road Safety Working Group – Cllrs Darwent, Taverner & Adeney
Hanley Castle Parochial Charities – Jenny McGowron, Phillip Tufton

62/18 To Confirm the Appointment of the Internal Auditor – Chris Price’s

appointment was confirmed.

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63/18 Minutes: The Minutes of the Meeting held on 19th April 2018 had been
previously circulated and the minutes were approved and signed.

64/18 Matters Arising & Progress Reports not Listed elsewhere on the
Agenda:
Min 151a/16: BT Phone Box Adoption – The grant had been received, Cllr Taverner to
arrange to clear the ivy, Cllr Walker and team of volunteers to paint the box.

65/18 Finance:
a) Payment of Accounts: Members approved the payments of accounts as in the
presented schedule in Appendix 1.
b) Notification of receipts received: The 1st instalment of the precept £10,420

66/18 Planning:
a) To Consider the following applications referred by MHDC for consultation:

18/00583/RM Workshop At Technical details pursuant to the grant of Prior

Cobweb Folly Approval for the change of use to use of 4 dwelling
Blackmore Park houses (Class C3) ref 17/01649 dated 13/12/17 in
Hanley Swan the form of building works and operational
development in accordance with s55 of the Town and
Country Planning Act 1990.

No objects raised

18/00564/CAN Trees At (Os Undertake works to one cedar, as detailed on

8387 4201) application form
Church End
Hanley Castle

Agreed to proceed as per quotation

18/00545/HP 1 Villa Cottages, Erection of a single storey extension & construction

Gilberts End WR8 of a pitched roof
0AS

Conditions should be applied –

1. Not to become a separate dwelling
2. No further development
3. Not sold as a separate entity

ACTION: The Clerk to respond to MHDC

b) To consider under the Scheme of Delegation any Planning Applications received

between the publication of the agenda and the Meeting: None received but
confirmation of Langdale Wood going before the Planning Committee on 23rd May had
been received. Cllr Lamb to attend

ACTION: Cllr Lamb to attend the Planning Meeting.

c) Details of Decision Notices Received to-date: -

18/00399/FUL Girlguiding Worcestershire Blackmore End Hanley New detached APPROVED

Swan Worcester WR8 0EE shower block

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 Details of enforcement action: None taken but a query was raised regarding whether a
planning application had been received for ‘Coruisk’ as it appeared to have extension
works being undertaken.
ACTION: The Clerk to contact MHDC Planning Dept.

d) Details of Appeal Notices Received: None received

67/18 Highway Matters

a) Road Safety Working Party – The gates were installed on Friday 20th April and their
location was discussed as the Clerk had received a complaint from a parishioner
regarding them being sited within the 30mph speed area rather than at the start of it -
this was discussed. It was felt that the main consensus was positive, the owner of the
shop was pleased.
ACTION: Cllr Darwent to write an article for the Parish Link to explain the
position of the gates and to meet with the parishioner who had emailed the
Clerk to explain.
b) Lengthsman: Cllr Taverner said that the Lengthsman was happy.

68/18 District & County Councillors Reports

a. District Cllrs Morgan: Members not present.
b. County Cllr Tom Wells: Member not present.

69/18 Report of the:

a) Parish Paths Warden & Tree Warden (Peter Goodyear) – Refer Parish Meeting
Minutes.
b) Pond Wardens (Neil & Gigi Verlander) – Refer Parish Meeting Minutes.
c) Playing Field Warden (Graham Holmes) – Refer Parish Meeting Minutes.
d) Local Police – No report
e) Environmental Working Group - The Big Lunch date set for the 14th July.

70/18 Neighbourhood Development Plan – Cllr Lamb had updated the Parish
Council at the Parish Meeting.

71/18 Correspondence
a) Bonfires within the parish – Email had been circulated ahead of the meeting. It was
discussed and agreed that guidance on who to complain to would be sought.
ACTION: The Clerk to find out to whom the parishioner can report it and Cllr
Adeney to write an article about considerate bonfires for the Parish Link
b) Broadband for Hanley Castle area- A local resident had started a campaign to
improve broadband in Hanley Castle. They had put a note in the Parish Link and were
distributing letters around the village.
ACTION: Parishioners to sign up.

72/18 Topics raised by Councillors, Committees, Clerk & Parishioners –

a) Community Orchard – The Parish Council taking ownership of the Community Orchard’s
Land was discussed. It was advised that a ‘possessory’ title had been given to the
current owner. It was agreed that legal advice was required as it would need to be done
through the appropriate legal channels if it was to transfer to the Parish Council.
ACTION: Cllr Roberts to meet with solicitors to discuss.
b) Three Counties Cycle Way – Clarification required as to who is responsible for the
project. Cllr Lamb had been referred to DCllr Morgan and CCllr Wells but neither
appeared to be involved with the project.
ACTION: The Clerk to find out who is the point of contact.
c) Litter bin in Hanley Castle- The matter was discussed and it was agreed to
investigate further as more thought on siting was required.

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ACTION: The Clerk to explore bins suitable for a Conservation Area and any
planning requirements.
d) Bus stop by Cygnet Cottage- a complaint had been received from the homeowner of
Cygnet Cottage as people sit on their wall whilst waiting for the bus. The request was
made to relocate the stop or put a bench at the spot.
ACTION: Cllr Adeney to investigate.

73/18 Councillors reports and items for future agenda:

a) Review of the Standing Orders
b) Update on GDPR on the Parish Council following Clerk’s attendance at WCALC’s
conference.
ACTION: The Clerk to circulate the Standing Orders ahead of the next meeting

74/18 Date of Next Scheduled Meeting: 21st June 2018

Signed ……………………………… Date: 21st June 2018

Chairman

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Appendix 1: Schedule of Payments & Receipts 17th May 2018

Payment of Accounts: The under mentioned accounts were approved:

No. Payee Reason £

1616 Rebecca Abunassar Microsoft Office Renewal 59.99
1617 Playsafety Ltd Playarea Inspection 79.80
1618 Playsafety Ltd Pond Safety Inspection 79.80
1619 WCALC Annual Affiliation Fee 854.05
1620 Rebecca Abunassar May Clerk Duties & Admin 430.00
New Farm Ground
1621 Maintenance April Cuts 693.60
Total 2197.24

Signed ……………………………………… Date: 21st June 2018

Chairman

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