School Forms (SFS) Excel Files

School ID
School Name
NAME Sex
LRN
(Last Name, First Name, Middle Name) (M/F)
NAME Sex
LRN
NAME Sex
LRN
NAME Sex
LRN
NAME Sex
LRN
List and Code of

Indicator Code Required Information
Transferred Out T/O Name of Public (P) Private (PR) School
Transferred IN T/I Name of Public (P) Private (PR) School

Dropped DRP Reason and Effectivity Date
Late Enrollment LE Reason (Enrollment beyond 1st Friday o
School Form 1 (SF 1)
(This replaces Form 1, Master List & STS For
Region VIII Division
School Y
BIRTH
AGE as of BIRTH IP
DATE MOTHER
1st Friday PLACE (Ethnic RELIGION
(mm/dd/ TONGUE
June (Province) Group)
yyyy)
BIRTH
AGE as of BIRTH IP
DATE MOTHER
(mm/dd/ TONGUE
yyyy)
BIRTH
AGE as of BIRTH IP
DATE MOTHER
(mm/dd/ TONGUE
yyyy)
BIRTH
AGE as of BIRTH IP
DATE MOTHER
(mm/dd/ TONGUE
yyyy)
BIRTH
AGE as of BIRTH IP
DATE MOTHER
(mm/dd/ TONGUE
yyyy)
d Code of Indicators under REMARKS column

Indicator Code Required Informatio
PR) School & EffectivityCCT Recipient CCT CCT Control/referenc
PR) School & EffectivityBalik-Aral B/A Name of school last

Learner With Dissability LWD Specify
1st Friday of June) Accelarated ACL Specify Level & Effec
rm 1 (SF 1) School Register
Master List & STS Form 2-Family Background and Profile)
District
School Year Grade Level
ADDRESS PA
House #/ Father's Name (Last

Municipality/
Street/ Sitio/ Barangay Province Name, First Name, Middle
City
Purok Name)
ADDRESS PA

Municipality/
City
Purok Name)
ADDRESS PA

Municipality/
City
Purok Name)
ADDRESS PA

Municipality/
City
Purok Name)
ADDRESS PA

Municipality/
City
Purok Name)
d Information REGISTERED BoSY
ntrol/reference number & Effectivity Date MALE
school last attended & Year FEMALE
TOTAL
Level & Effectivity Data
Section
GUARDIAN
PARENTS
(If not
Parent) Contact Number of
er's Name (Last Mother's Maiden Name (Last Parent or
Relation- Guardian
First Name, Middle Name, First Name, Middle Name
ship
Name) Name)
GUARDIAN
PARENTS
(If not
Relation- Guardian
ship
Name) Name)
GUARDIAN
PARENTS
(If not
Relation- Guardian
ship
Name) Name)
GUARDIAN
PARENTS
(If not
Relation- Guardian
ship
Name) Name)
GUARDIAN
PARENTS
(If not
Relation- Guardian
ship
Name) Name)
Prepared by: Certified Correct:

EoSY
(Signature of Adviser over Printed Name) (Signature of School Head ove

Name)
BoSY Date: EoSYDate: BoSY Date: Eo

REMARKS
(Please refer
to the legend
on last page)
REMARKS
(Please refer
to the legend
on last page)
REMARKS
(Please refer
to the legend
on last page)
REMARKS
(Please refer
to the legend
on last page)
REMARKS
(Please refer
to the legend
on last page)
orrect:
chool Head over Printed

Name)
EoSYDate:
School Form 2 (SF2) Daily Attendance Report of Learners
(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)
School ID School Year Report for the Month of
Name of School Grade Level

LEARNER'S NAME (1st row for date)
(Last
Name, First Name, Middle Name) M T W TH F M T W TH F M T W TH F M T W TH F M
(Last
MALE | TOTAL Per Day

(Last
FEMALE | TOTAL Per Day

Combined TOTAL PER DAY
GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. (blank) - Present; (x)- Absent; Tardy (half shaded= Upper fo
2. Dates shall be written in the columns after Learner's Name. Commer, Lower for Cutting Classes)
3. To compute the following: 2. REASONS/CAUSES FOR DROPPING OUT
Registered Learners as of end of the month a. Domestic-Related Factors
a. Percentage of Enrolment = x 100
Enrolment as of 1st Friday of the school year a.1. Had to take care of siblings
Total Daily Attendance a.2. Early marriage/pregnancy
b. Average Daily Attendance =
Number of School Days in reporting month a.3. Parents' attitude toward schooling
Average daily attendance a.4. Family problems
c. Percentage of Attendance for the month = x 100
Registered Learners as of end of the month b. Individual-Related Factors
b.1. Illness
4. Every end of the month, the class adviser will submit this form to the office of the principal for recording of summary table into School Form 4. Once b.2. Overage
signed by the principal, this form should be returned to the adviser.
b.3. Death
5. The adviser will provide neccessary interventions including but not limited to home visitation to learner/s who were absent for 5 consecutive days and/or b.4. Drug Abuse
those at risk of dropping out. b.5. Poor academic performance
6. Attendance performance of learners will be reflected in Form 137 and Form 138 every grading period. b.6. Lack of interest/Distractions
* Beginning of School Year cut-off report is every 1st Friday of the School Year b.7. Hunger/Malnutrition
(Last
c. School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds)
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work
f. Others (Specify)
School Form 2 : Page ___ of ________

Section
Total for the

REMARKS (If DROPPED OUT, state reason, please
Month
refer to legend number 2.
T W TH F ABSENT TARDY If TRANSFERRED IN/OUT, write the name of School.)
Total for the
Month
Total for the
Month
Month: No. of Days of Summary

Classes: M F TOTAL
Upper for Late
)
* Enrolment as of (1st Friday of June)
Late Enrollment during the month

(beyond cut-off)
Registered Learners as of end of the month
Percentage of Enrolment as of end of the month
Average Daily Attendance
Percentage of Attendance for the month
Number of students absent for 5 consecutive days:
Drop out
Total for the
Month
Drop out
Transferred out
Transferred in
I certify that this is a true and correct report.
(Signature of Teacher over Printed Name)
Attested by:
(Signature of School Head over Printed Name)

School Form 3 (SF3) Books Issued and Returned
(This replaces Form 1 & Inventory of Textbooks)
School ID School Year
School Name Grade Level Section

Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title
LEARNER'S NAME
NO. (Last Name, First
Name, Middle Name) Date Date Date Date Date Date
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued
LEARNER'S NAME
TOTAL FOR MALE | TOTAL COPIES

LEARNER'S NAME
LEARNER'S NAME
TOTAL FOR FEMALE | TOTAL COPIES
TOTAL LEARNERS | TOTAL COPIES

GUIDELINES: In case of lost/unreturned books, please provide information with the following code:
1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected in the form. A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG
3. The Total Number of Copies issued at BoSY shall be reflected in the form. B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form. (for code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission
Custodian (for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2
5. All textbooks being used must be included. Additional copies of this form may be used if needed. DO#14, 2.2012.
ned
ct Area & Title Subject Area & Title Subject Area & Title
REMARKS/ACTION TAKEN
(Please refer to the
Date Date Date legend on last page)
Returned Issued Returned Issued Returned
llowing code: Prepared By:
/Dropout, NEG=Negligence
rner duly signed by parent/guardian (Signature over printed name)
for submission to School Property Date BoSY:____________ Date EoSY: ___________
ces: DO#23, s.2001, DO#25, s.2003,
School Form 4 (SF4) Monthly Learner's Movement and Atten
(This replaces Form 3 & STS Form 4-Absenteeism and Dropout Profile)
School ID Region Division District
School Name School Year
ATTENDANCE DROPPED OUT TRAN

REGISTERED
GRADE/ LEARNERS (A+B) Cumulative
YEAR SECTION NAME OF ADVISER (As of End of Percentage for (A) Cumulative as (A) Cumulative as
Daily Average (B) For the Month as of End of the
LEVEL the Month) the Month of Previous Month
Month
of Previous Month
M F T M F T M F T M F T M F T M F T M F T
ELEMENTARY/SECONDARY:
KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
TOTAL
GUIDELINES: Prepared
1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.
2. Furnish the Division Office with a copy a week after June 30, October 30 & March 31
Page _____ of _____ pages

ttendance
Report for the Month of
TRANSFERRED OUT TRANSFERRED IN
(A+B) Cumulative (A+B)

(A) Cumulative as
(B) For the Month as of End of the (B) For the Month Cumulative as of
of Previous Month
Month End of the Month
M F T M F T M F T M F T M F T
epared and Submitted by:

School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replaces Forms 18-E1, 18-E2, 18A and List of Graduates)
Region Division District
School ID School Year Curriculum
School Name Grade Level
INCOMPLETE SUBJECT/S
GENERAL
(This column is for K to 12 Curriculum and remain
AVERAGE
ACTION TAKEN: RBEC in High School. Elementary grades level that are stil
(Numerical Value in 2
LEARNER'S NAME PROMOTED, implementing RBEC need not to fill up these columns)
LRN decimal places and 3
(Last Name, First Name, Middle Name) IRREGULAR or
decimal places for
RETAINED From previous school years
honor learners, and
Descriptive Letter) completed as of end of current As of end of current School
School Year
GENERAL
AVERAGE
decimal places for
honor learners, and
School Year
TOTAL MALE
GENERAL
AVERAGE
decimal places for
honor learners, and
School Year
GENERAL
AVERAGE
decimal places for
honor learners, and
School Year
TOTAL FEMALE
COMBINED
ficiency
Section
um and remaining
vel that are still
se columns)
current School Year
SUMMARY TABLE
STATUS MALE FEMALE TOTAL
PROMOTED
IRREGULAR
RETAINED
LEVEL OF PROFICIENCY
um and remaining
vel that are still
se columns)
current School Year
MALE FEMALE TOTAL
BEGINNNING
(B: 74% and
below)
DEVELOPING (D:
75%-79%)
APPROACHING
PROFICIENCY
(AP:
80%-84%)
PROFICIENT
(P: 85% -89%)
ADVANCED (A:
90% and above)
PREPARED BY:
Class Adviser
(Name and Signature)

um and remaining
vel that are still
se columns)
current School Year
CERTIFIED CORRECT & SUBMITTED:
School Head
REVIEWED BY:
Division Representative
GUIDELINES:
1. For All Grade/Year Levels
2. To be prepared by the Adviser. Final rating per

subject area should be taken from the record of
subject teachers. The class adviser should compute
for the General Average.
3. On the summary table, reflect the total number of

learners promoted, retained and *irregular (*for grade
7 onwards only) and the level of proficiency according
to the individual General Average.
um and remaining
vel that are still
se columns)
current School Year
4. Must tally with the total enrollment report as of End

of School Year GESP /GSSP (EBEIS)
5. Protocols of validation & submission is under the

discretion of the Schools Division Superintendent
School Form 5: Page ____ of ________

School Form 6 (SF6)
Summarized Report on Promotion and Level of Proficiency
(This replaces Form 20)
School ID Region Division
School Name District
GRADE 1 /GRADE 7 GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 / GR
SUMMARY TABLE
MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE
PROMOTED
IRREGULAR
RETAINED
LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE
BEGINNNING
(B: 74% and below)
DEVELOPING
(D: 75%-79%)
APPROACHING
PROFICIENCY
(AP: 80%-84%)
PROFICIENT
(P: 85% -89%)
ADVANCED
(A: 90% and above)
TOTAL
Prepared and Submitted by: Reviewed & Validated by: Noted by:
SCHOOL HEAD DIVISION REPRESENTATIVE SCHOOLS DIVISION SUPER
GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total.
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP.
4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.
School Year
RADE 6 / GRADE 12 TOTAL
FEMALE TOTAL MALE FEMALE TOTAL
FEMALE TOTAL MALE FEMALE TOTAL

SION SUPERINTENDENT
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaces Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
School ID Region Division

School Name District
(A) Nationally-Funded Teaching & Teaching Related Items (B) Nationally-Funded Non Teaching Items (C ) Other Appointments and Funding
Title of Designation Appointment:

Title of Plantilla Position Title of Plantilla Position (as it appears (Contractual,
Number of Number of
(as it appears in the appointment (as it appears in the appointment in the contract/document: Teacher, Substitute,
Incumbent Incumbent
document/PSIPOP) document/PSIPOP) Clerk, Security Guard, Driver etc.) Volunteer, others
specify)
EDUCATIONAL QUALIFICATION Daily Program (time d

Employee Subject Taught
Nature of
No. (or Tax Name of School Personnel Fund Position/ Appointment/
(include Grade &
Identification (Arrange by Sex Section), Advisory Class DAY
Source Designation Employment Degree / Post Major/
Number Position, Descending) Minor & Other Ancillary (M/T/W/ From
-T.I.N.) Status Graduate Specialization (00:00)
Assignments TH/F)
Ave. Minutes per Day

Nature of
(include Grade &
Assignments TH/F)

Nature of
(include Grade &
Assignments TH/F)
GUIDELINES: Submitted by:

1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during the school year, an
updated Form 19 must be submitted to the Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. (Signature o
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
4. Daily Program Column is for teaching personnel only. Updated as of: __
Sc
Profile
School Year
nts and Funding Sources
Number of
Incumbent
Fund Source
(SEF, PTA,
NGO's etc.) Teaching Non-
Teaching
y Program (time duration)

Remarks (For
Detailed Items,
Total Actual Indicate name of
To Teaching school/office, For
(00:00) Minutes per IP's -Ethnicity)
Week
Minutes per Day

Remarks (For
Detailed Items,
Week
Minutes per Day
Minutes per Day
Minutes per Day
Minutes per Day

Remarks (For
Detailed Items,
Week
Minutes per Day
Minutes per Day
Submitted by:
Updated as of: ___________________________

School Form 7, Page ___ of ________

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School ID

List and Code of

Transferred IN T/I Name of Public (P) Private (PR) School

Region VIII Division

d Code of Indicators under REMARKS column

PR) School & EffectivityBalik-Aral B/A Name of school last

School Year Grade Level

House #/ Father's Name (Last

House #/ Father's Name (Last

House #/ Father's Name (Last

House #/ Father's Name (Last

House #/ Father's Name (Last

d Information REGISTERED BoSY

ntrol/reference number & Effectivity Date MALE

school last attended & Year FEMALE

Prepared by: Certified Correct:

(Signature of Adviser over Printed Name) (Signature of School Head ove

BoSY Date: EoSYDate: BoSY Date: Eo

chool Head over Printed

School ID School Year Report for the Month of

Name of School Grade Level

MALE | TOTAL Per Day

FEMALE | TOTAL Per Day

School Form 2 : Page ___ of ________

Total for the

Month: No. of Days of Summary

Late Enrollment during the month

Registered Learners as of end of the month

Percentage of Enrolment as of end of the month

Average Daily Attendance

Percentage of Attendance for the month

Number of students absent for 5 consecutive days:

I certify that this is a true and correct report.

(Signature of Teacher over Printed Name)

(Signature of School Head over Printed Name)

School ID School Year

School Name Grade Level Section

TOTAL FOR MALE | TOTAL COPIES

TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES

llowing code: Prepared By:

School ID Region Division District

School Name School Year

ATTENDANCE DROPPED OUT TRAN

Page _____ of _____ pages

Report for the Month of

TRANSFERRED OUT TRANSFERRED IN

(A+B) Cumulative (A+B)

(Signature of School Head over Printed Name)

Region Division District

School ID School Year Curriculum

School Name Grade Level

current School Year

STATUS MALE FEMALE TOTAL

current School Year

MALE FEMALE TOTAL

(Name and Signature)

current School Year

CERTIFIED CORRECT & SUBMITTED:

(Name and Signature)

(Name and Signature)

1. For All Grade/Year Levels

2. To be prepared by the Adviser. Final rating per

School Form 2 : Page _ of ______

Page _ of _ pages

School Form 5: Page of ____