2011

YOUTH TALENT COMPETITION

EVENT PROPOSAL

HMG 3105: Event Management

Charity Event for
Rumah Bakti Harapan

Specific details and particulars regarding the charity event organized by Diploma of Hotel
Management programme of INTI College Sabah.
SURIA SABAH

9th Floor, 9-3, Suria Sabah Shopping Mall,

1, Jalan Tun Fuad Stephens,
88000 Kota Kinabalu, Sabah, Malaysia. 3rd June 2011

Mr. Mahathir Mahany,

Advertising & Events Senior Executive

Dear Sir,

Venue Lease for Event Purpose on Suria Sabah

We are the diploma students of the Hotel Management Programme from INTI College Sabah,
Putatan. On behalf of our college, we are hereby interest you with a charity event which will
serve as a part of our subject requirements (HMG3105 Event Management).We sincerely
hope to have the honour to organize the event in your premise.

For your knowledge the event is a Youth Talent Competition, which will involve the students
from different secondary schools, institutions and colleges to display their performance on
the stage through a series of singing, dancing and cheerleading competitions. Prizes and
rewards will be given to the most talented groups and candidates to encourage their exposure
and innovation on aesthetic extracurricular activities. The main objective of the competition
is to gather charity funds for Rumah Bakti Harapan located in Inanam.

The Youth Talent Competition is planned to hold on 2nd July 2011 in Suria Sabah Shopping
Mall from 10:30am to 4:30pm; more details regarding the objectives and particulars of the
event are comprised along with the attached proposal. The competition will be conducted
under the surveillance of responsible and experienced personnel from INTI College Sabah.

Due to our event is held in short semester, we deeply apologize for the shortage of time given
to decide. We respectfully hope you and the management of your company will take
considerations on this event. Should you need more information on the event, please feel free
to contact the undersigned.

Thank you.

Sincerely,

Gloria Nathilda Norim

President of the Event Committee
(Contact no: 016-8012860)
 EVENT PROPOSAL

Event Summary
The event we proposed is a Youth Talent Competition. The event will be held as a
competition between several secondary schools, private institutions and colleges in Kota
Kinabalu. The competition is basically divided into 3 major categories: Singing, Dancing,
and Cheerleading, with each of its own rivaling rules and conditions.

1. The Singing entry will include English, Malay and Chinese songs, with performance
duration of 6 minutes maximum per candidate. The entry fee for singing competition
will be RM20per person.

2. Dancing entry will loosely base on the preference of the participants, vast range of
modern dancing styles and genres are acceptable. The performing group has to consist
of 3 to 5 crew member; the performance duration for dancing will be around 5 to 7
minutes. Entry fee for dancing will be RM35 per group.

3. The Cheerleading entry is open for any groups above 5 members; participating groups
will be given a time limit of 10 minutes to perform the rallying arts of their choice.
The entry fee for cheerleading competition will be RM45 per group.

The rankings of the competition will be adjusted to top 3,with trophies as recognition and
hampers for prizes. Other competing teams or candidates will be given a certificate of honour
to encourage their good endeavors.
Event Goals
The Talent Show aims to achieve the following objectives:
1. To raise funds for a charity organization located in Inanam - Rumah Bakti Harapan
for the sake of fulfilling their needs for societal caring and attention.
2. To introduce and involve students with extracurricular activities that falls outside the
realm of normal curriculum of school or academic education. Also to provide a bridge
for direct interactions and knowledge-sharing between students and alumni with
prospective and incoming students, parents and instructors of different institutions.
3. To construct confidence, self-esteem and teamwork of the organizing members
through exposure of practical event management. Increase vital knowledge of
planning and strength in organizing in real world circumstances.

Event Description
The Youth Talent Competition is planned to hold on 2nd July 2010 in Suria Sabah depending
on negotiation terms. The expected operation time will be from 10:30am to 4:30pm and
estimated to take 2 hours of preparation. The equipments for the event will either be
comprised along with the venue bid or brought in from outside leasing.

60% of the funds collected will be donated to the physically and mentally-challenged
handicapped children of Rumah Bakti Harapan to improve their facilities and to fulfil their
future plan of building 2 separate hostels for both male and female. The funds are also used to
assist the finance for their future benefits, savings and life time insurance. We hope to
contribute part of the funds that will accumulate a target of total RM250,000.

The target markets for the event will be the adolescent students ranging from 13 to 25 years
old. The Youth Talent Competition is themed with modern culture to inspire the innovation
and appreciation of aesthetic arts.
Site Overlay
 Estimated attendance – 200 pax
 Estimated area required – 150 square feet
 Stage setup – able to fit 15 persons
 Dressing Rooms
 Queue stands
 Table for 3 judges
 3 tables/booths for selling pastries
 Amplified sound facilities
 Sponsorship from Vico beverage

Budget/Narrative
Trophies
 Singing RM 60
 Dancing RM 120
 Cheerleading RM 180
Pastries RM 200
Hampers RM 540
Souvenirs RM 300
Backdrop RM 240
Advertising RM 50
TOTAL RM 1,690

Sponsorship Details
Generous sponsorships for the event will be contributed by outside companies and
organizations. The sponsorships for the event are made via a request form; sponsors will be
highlighted in general announcements, during the introduction of the event, and in an article
of the workshop published in the academic newsletter afterwards.

The sponsorships collected will be used as event expenses and donations for Rumah Bakti
Harapan in order to support their future education and benefits. The sponsorship will also
help the event to achieve the target goal of RM250,000 to build a premise and take in more
poor handicapped persons.
 ORGANIZATION CHART

PRESIDENT

• GLORIA NATHILDA NORIM

VICE PRESIDENT

• YAPP KA YING (SAMUEL)

SECRETARY

• HIEW MICK FOH

SPONSORSHIP

• CHERLENE ELIZABETH WALKER (CHERL)

• ALVIN CHUA KOK WOEI

MARKETING

• PEDRITO DAGOC (JR)

• MILTON JOHN LONG
• JASON YONG KOK VUI
• NURFARAHIN BINTI ABDUL HARRIS
• YONG KAH WEI (KEVIN)
• KAZARATUL ASHIKIN BINTI ABDUL AZIZ

TREASURER

• GOH KAE VEI (MAG)

Proposal prepared by: Hiew Mick Foh (Secretary of Event Committee)