Olympic View Elementary PTA

Board and General Meeting Minutes

Wednesday, September 18, 2018

Present:
Cherie LaFavor, President, PTA Volunteer Coordinator
Stacie Thompson, Vice President
Stephanie Nace, Secretary
Jolene Avalos, Treasurer
Jason Greer, Principal
Ron Vannice, Vice Principal
Jess Lindauer, Librarian
Others Present: Rochelle Veerkamp, Becky Crain, Jennifer Jensen, Veronica Whitcher, Justin Olmstead,
Bethany Sand, Amy Roberts, Jacky, Oscar Avalos, JJ Pritchett, Katherine Ferraro

Today’s meeting took place in the library at Olympic View Elementary @ 1330 Horne Street NE, Lacey,
WA 98516. ​Motion 1​ was made at 3:20 pm by Cherie LaFavor to call the meeting to order.

Introductions
Circling around the room, all attendees introduced themselves.

Principal’s Report
Jason said it’s been a good start to the year, with a great turnout for the parent coffee! It’s the first time
we’ve done it; about 50 people came. The school is growing, currently 584 students with 6 kindergarten
classes and 5 1st grade. OVE is working on a new school mission with student council help; a draft
should be ready by the next PTA meeting. Olympic View is hosting a school board meeting on 10/9 in the
gym. There’s a big city-wide push for spreading compassion, and their tracking for 500 acts of
compassion.

PTA Info
How to know stuff
Stephanie said that the PTA Facebook and website, emails from the Volunteer Coordinator and RoboCall
are great resources to know what’s going on with PTA and what we need help with at any given time.
She mentioned there’s an immediate need “to-do” list on the website home page.

Volunteering
Jennifer gave her email out, explaining that’s the one that will send links to sign up for volunteering. She
said people can email her directly to volunteer or sign up through the website links sent out, and she
made sure they know where to apply through the district to get approved if they haven’t yet.
Cherie went over the list of PTA events we know we need volunteers for at this point.

Treasurer’s Report
 Olympic View Elementary PTA
Board and General Meeting Minutes

Jolene explained the budget report and the planned upcoming fundraisers.
Sponsorships/Donations
Cherie asked that anyone with small businesses, or friends or family with small businesses consider a
sponsorship for fall fun run t-shirts, and maybe donations to our Bingo fundraiser as well.

PTA Events and Fundraisers

OVE Fun Run
We went over dates of the Fun Run kick off and the run itself. This year a company is coordinating the
event and has a great model that includes STEAM-themed activities throughout the week prior to the
run, prizes and online fundraising!

Box Tops Fall Drive

There’s still a Box Tops competition running for a gift card from PTA for students who turn in 50 by
the 30th. Mr. Greer has mentioned it, as well as the class competition, during morning
announcements. The winner of the class competition gets a pajama and cocoa day at school.

Multi-cultural event
This event is new this year, probably taking place in February. Mr. Olmstead shared ideas so far: tables
in the gym with games & activities, a reader in the library, a puzzle scavenger hunt, and reaching out to
local businesses to participate. A flyer will go out to families soon, and a date will be secured shortly.

Spirit wear
The Budd Bay online store is open until October 1, there’s new gear on there!

School dance
PTA wants to try a new event, a school dance, in place of another movie night. Maybe with glow sticks
and a dance competition? We should make sure to advertise it as a family event, so parents don’t
assume they can drop off. Date TBA.

Old Business
Attendees looked over the minutes from the June meeting. Mr. Vannice made ​Motion 2​ to approve the
minutes. Mr. Greer seconded the motion. All were in favor. Motion carried, the minutes from the last
meeting were approved.

New Business/Open Forum

Mr. Avalos asked about the budget carry over and the current balance. He recommended PTA help
parents understand terminology they may not know, names of events, etc. He asked about getting a PTA
calendar of events early on and recommended that we put a ½ page flyer in folders telling parents to
like the PTA Facebook page and the website address.

Becky Crain asked about the membership drive, which will run in October. PTA is planning to hold class
competitions again.

Closing
Next PTA meeting will be October 16 at 3:15 p.m. ​Motion 3 ​was made by Cherie to adjourn the meeting.