Eastern Coalfields Limited

(A subsidiary of Coal India Limited)

Office of the Chairman-Cum-Managing Director
Materials Management Department - Purchase wing
Sanctoria, P.O.- Disergarh, District-Burdwan, West Bengal- 713333
Telefax : 0341-2522061, email: eclmmhqr@gmail.com
website: www.easterncoal.gov.in; CIN - U10101WB1975GOI030295

Purchase Order No: 05825200(40) Dated: 14.03.2016

To,
M/s Action Construction Equipment Limited, By Regd. Post
5th Floor, TDI Centre, Email: marketing@ace-cranes.com
Jasola,
New Delhi-110025

Dear Sir,
Sub: Supply of Hydraulic Mobile (Pick & Carry) Cranes
Ref: i) Our Open Tender no: ECL/Hq/Pur/21411129/Cranes/082 dated 31.07.2015 opened
on 04.09.2015
ii) Your on-line offer against the tender and subsequent correspondences, last being vide
letter no: ACE/M/15-16/0201 dated 01.02.2016.

With reference to the above, we are pleased to place our formal order on you for supply of the following Pick and
Carry Cranes as per technical specifications, prices, terms and conditions mentioned below and also as per our
General terms and conditions for supply of stores:

Sl Description Qty Basic Price Extended

No (Nos) per unit (Rs) value (Rs)
i ACE make Hydraulic Mobile Crane having lifting
capacity of 9T, model RHINO 90C. 02 8,09,000.00 16,18,000.00
Material Code: 13162842
ii ACE make Hydraulic Mobile Crane having 3 part
slotted boom and lifting capacity of 12T, model 12XW. 06 9,36,530.00 56,19,180.00
Material Code: 13751372
iii ACE make Hydraulic Mobile Crane having 3 part
slotted boom and lifting capacity of 14T, model 14XW. 04 10,36,610.00 41,46,440.00
Material Code: 13751382
Total 1,13,83,620.00

(Rupees One Crores Thirteen Lacs Eighty Three Thousand Six Hundred and Twenty Only)

Note: The scope of supply of the above mentioned Cranes will include first fill of all lubricants, Tools as per
Annexure A1 and Filters and O-rings for initial 3000 working hours as per Annexure-A2. The detailed
scope of supply and technical specifications are given in Annexure A3.

Terms and Conditions:

01. Price: The above price is on ex-works, Haryana basis and will remain FIRM till Delivery. However, as
Freight is being paid extra as mentioned below, the contract is on FOR destination basis and safe delivery
of the Crane at destination shall be your responsibility. Prices shall not be subject to any escalation till
completion of supply. You will have to furnish Lowest Price Certificate along with the bill.

02. Excise Duty: Excise duty shall be payable extra at actual against documentary evidence within
scheduled delivery period. The present rate of ED is 12.50% (inclusive of Cess). You will have to submit a
certificate from your Auditor at the time of billing, certifying that refund/credit if any, obtained by you
against this order would be passed on to ECL.

Any increase in Excise Duty and Educational Cess within the original Delivery period will be considered
based on the merit after receipt of request from you along with supporting documents. No increase in
Excise Duty and Educational Cess will be admissible beyond original delivery period. However, in case of
decrease in Excise Duty and Educational Cess within and beyond the delivery period, the same shall be
applicable.
 Purchase Order No: 05825200(40) Dated: 14.03.2016
03. Sales Tax/VAT: Concessional CST shall be payable extra as applicable within the scheduled delivery
period. The present rate quoted by you is 2%.

Any increase in Concessional CST within the original Delivery period will be considered based on the
merit after receipt of request from you along with supporting documents. No increase in Concessional
CST will be admissible beyond original delivery period. However, in case of decrease in Concessional CST
within and beyond the delivery period, the same shall be applicable.

04. Transportation Charges: Shall be payable extra at actual against documentary evidence subject to a
maximum as mentioned against each capacity of Cranes:
a. 9T Crane – Rs. 32,000.00 each
b. 12T Crane – Rs. 32,000.00 each
c. 14T Crane – Rs. 39,000.00 each

The above rates are inclusive of Service tax as legally applicable.

05. Transit Insurance: Nil. To be borne by you.

06. Consignee:
Sl No Capacity of Crane Quantity Consignee
1 14T Crane 01 No Depot Officer, Rajmahal Area, Dist-Godda, Jharkhand
2 9T Crane 02 Nos Depot Officer, Sodepur Central Stores,
12T Crane 06 Nos PO: Sunderchak, Dist: Burdwan, West Bengal
14T Crane 03 Nos

Internal distribution for Sl no: 2:

a. For 01 no 9T Crane - Depot Officer, Sodepur Central Stores
b. For 01 no 9T Crane - Depot Officer, Poniati Workshop
c. For 03 nos 12T Crane - Depot Officer, Sodepur Central Workshop
d. For 01 no 12T Crane - Depot Officer, Sodepur Central Stores
e. For 01 no 12T Crane - Depot Officer, Neamatpur Central Excavation Stores.
f. For 01 no 12T Crane - Depot Officer, Neamatpur Central Workshop.
g. For 02 nos 14T Crane - Depot Officer, Jhanjra Area
h. For 01 no 14T Crane - Depot Officer, Poniati Workshop

07. Paying Authority: General Manager (Finance)(In-Charge), ECL Hqrs., Sanctoria, P.O.Dishergarh –
713333, Dist. Burdwan, West Bengal.

08. Payment Terms:

a. 80% value of each equipment and the accessories and 100% Excise duty and Sales Tax along
with 100% transportation & Insurance charges will be paid against submission of bills within 21
days after delivery of the equipment and receipt and acceptance of performance bank guarantee
by the Paying Authority. The equipment should be accompanied with relevant dispatch
documents like Challan, Maker’s Test Cum Inspection Certificate Warranty Certificate, Pre
dispatch inspection certificate wherever applicable etc.
b. Balance 20% payment shall be made against submission of bills within 21 days of successful
completion of erection, testing, commissioning and final acceptance of the equipment (along
with accessories) at site upon presentation of a certificate from the project officer to the effect
that the equipment has been erected and commissioned to their entire satisfaction.

No payment will be made for supply of incomplete equipment.

09. Mode of Payment: The payments shall be made through e-payment, for which Bank details are as
under:-
i) Name of the Payee in Block Letters ACTION CONSTUCTION EQUIPMENT LIMITED
ii) Address 5TH FLOOR, TDI CENTRE, JASOLA, NEW DELHI-110025
iii) Bank A/c No. of Payee 008351000007
iv) Name of the Bank ICICI Bank Ltd.
v) Name of the Branch and Branch Code Faridabad Branch, Code: 83
vi) PAN Card No. of Payee AAACA6189P
vii) Indian Financial Service Code (IFS Code) ICIC0000083

Note: Payment will only be made on receipt and acceptance of requisite Performance Bank Guarantee.

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 Purchase Order No: 05825200(40) Dated: 14.03.2016

10. Dispatch instruction: Notification of dispatch should be sent to the Consignee and copies to GM(MM)
Pur, ECL and GM(E&M) HOD, ECL immediately after dispatch giving the following particulars :-
a. Supply Order and date
b. Machine Sr. No.
c. Date of Inspection
d. Date of Dispatch
e. Name of project to which dispatched
f. No. of packages
g. Quantity and/or weight
h. Description of Stores
i. Consignment Note No. and Date
j. Name of Transporter/Trailer / Truck No.
Failure to submit the above details with constitute failure on the performance of the supplier.

11. Delivery: Supply should be completed within 180 days from the date of issue of Purchase Order. Early
delivery shall be acceptable.

12. Security Deposit: An amount of Rs. 13,47,471.00 (Rupees Thirteen Lacs Forty Seven Thousand
Four Hundred and Seventy One only) – rounded off for all the cranes shall be payable as
Security Deposit by you in the form of Bank Guarantee in our Standard Format (enclosed as Annexure
B1) on any Scheduled/Nationalised Bank in India. The Total Security Deposit shall be refunded to you
within 30 days of satisfactory execution of the contract i.e. to the extent of successful commissioning. For
unsatisfactory performance and / or contractual failure, the Security Deposit shall be forfeited. The
Security Deposit shall have to be submitted within two weeks time of receipt of order. The BG should be
in the name of the Bank and should be furnished on a non-judicial stamp paper of Rs 100/- or more and
should be valid for at least 6 months but sufficient to cover the satisfactory execution of Contract.

13. Performance Bank Guarantee: You shall have to furnish Performance Bank Guarantee on any
Scheduled/Nationalized Bank in India valid for 18 (Eighteen) months from the date of commissioning of
the equipment for 10% landed value of the equipments as a coverage towards the Supplier’s
performance against the Contract, in ECL’s standard format enclosed as Annexure-B2.
The amount of PBG should remain 10% throughout the entire 18 months period. In case some amount of
the PBG is encashed, in the event of non-payment of Liquidated damages as per Guaranteed Availability
of the order, you shall replenish the same, so that PBG amount does not fall below 10% of the landed
value of the equipments at any point of time during the entire 18 months from the date of
commissioning. In the event of failure to do so, ECL reserves the right to encash any balance amount of
the PBG, if required or to recover from any amount payable to the supplier by ECL or by CIL/any
subsidiary of CIL.
The Performance Bank Guarantee should be submitted within three weeks prior to submission of bills for
80% payment. The PBG should be furnished on a non-judicial stamp paper of Rs 100/- or more and the
stamp paper should be in the name of the Bank. No payment will be made without submission of
Performance Bank Guarantee. The value of the PBG would be Rs. 13,47,471.00 (Rupees Thirteen
Lacs Forty Seven Thousand Four Hundred and Seventy One only) – rounded off for all the
cranes. The PBG will be released after successful performance of the equipment during warranty period
and fulfillment of all contractual obligations.

14. Security cum Performance Bank Guarantee: Since you have to submit Security as well as
Performance Bank Guarantee, you have option to submit a Security cum Performance Bank Guarantee as
per format enclosed at Annexure B3 (in lieu of Security & Performance Bank Guarantee separately). In
that case, amount of Security cum PBG shall be Rs. 13,47,471.00 (Rupees Thirteen Lacs Forty
Seven Thousand Four Hundred and Seventy One only) – rounded off for all the cranes. The
same should be submitted within two weeks time of receipt of order and will remain valid for 24 months
from the date of submission. No payment shall be made without submission & acceptance of Security
Cum PBG (in case you are submitting Security Cum PBG in lieu of Security & Performance Bank
Guarantee separately). The Security cum Performance Bank Guarantee will be released after successful
performance of the equipment during warranty period and fulfillment of all contractual obligations.

15. Guarantee/Warranty: You shall warrant that the equipment to be supplied under the contract:-
a) is new, unused and of current design which is not likely to be discontinued or become obsolete
within the life span of the equipment.
b) is in accordance with the contract specifications.
c) shall have no defects arising out of design, materials or workmanship
d) shall satisfactorily perform the functions for which it is designed.

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 Purchase Order No: 05825200(40) Dated: 14.03.2016

You shall give a warranty of satisfactory performance of the Cranes offered by you for a period of 12
months from the date of commissioning or 18 months from the date of receipt and acceptance by ECL,
whichever occurs earlier. You shall be responsible for any defects that they develop under the conditions
provided for by the contract and under proper use, arising from faulty materials, design or workmanship
and shall remedy such defects at your own cost when called upon to do so. If it becomes necessary for
you to replace on renew any defective portion of the goods, such replacement or renewal should be
made by you without any extra cost to ECL on door delivery basis.

16. Special Guarantee: Complete Engine system & Transmission assembly shall be guaranteed for 24
months or 6000 hours, whichever is earlier from the date of commissioning. During this special
Guarantee period, the failed component/ part will have to be replaced depending on the merit of case,
free of cost by you.

17. Deemed breakdown: When you are unable to supply the replacement of a failed part under warranty
within 30 (Thirty) days and if the machine is commissioned by using the spare from the stock of the
project, the period after 30 (Thirty) days till you replaces the part under warranty shall be treated as
"Deemed Breakdown" (the credit for keeping the crane available shall not be given to you).

18. Technical support and service:

i) Training of Operators & Maintenance Personnel:
a) After commissioning of the Crane, training shall be provided at the site free of cost to the
operators/technicians of ECL in the operation, maintenance and repair of various assemblies used
in the system.
b) Such demonstration and imparting training shall also be a part of commissioning certificate.

ii) After Sales Service:

a) The supplier should be in a position to offer efficient and prompt after sales service. Such service
shall include periodical checkup and maintenance for first 50, 100, 250, 500 and thereafter every
250 hrs interval up to progressive working hours of 6000 hrs or two years whichever is earlier.
b) The follow-up visits of your Regional Manager / Senior Technical Person competent to take
decision on the spot, shall be made at site, to settle any dispute/problems associated with the
machine and to render his expert advise to the Project personnel in operation and maintenance
of the equipment.

19. Guaranteed Availability:

The tenderer shall ensure that the Guaranteed Availability of each of the crane is not less than 80% of
the total production shift hours for a period of 12 months from the date of commissioning. The following
calculation shall determine the availability of the equipment:
%Availability = [100*(scheduled available time-downtime)]/scheduled available time.
a) Scheduled available time shall equate to 24 hours.
b) Down time shall mean all hours of work lost due to mechanical, electrical or other failure
including: Routine servicing and maintenance in accordance with the manufacturer's published
recommendation, including Changing oils, oil filters and air filters, lubrication, Changing identified
consumable or wear parts.
c) Planned preventive maintenance programme. It shall not however include: Damage due to
abusive use or incorrect operation methods by the purchaser, Accidents, Strikes or stoppages of
work by the purchaser's personnel, Natural disaster, Lack of spare parts not attributable to a
failure of the supplier, its agents or representatives. Downtime shall also specifically include all
hours lost due to failures determined to be guarantee failures.
d) The supplier shall state the number of hours per day required to carry out maintenance
mentioned above. The time stated shall, with the agreement of the purchaser, form the basis of
assessment of the availability. The project authority will assist the supplier without relieving the
supplier of any other obligations under the contract, to achieve the guaranteed availability by: -
Providing normal and proper maintenance in accordance with the supplier's standard/published
recommendations and making all necessary repairs using only genuine manufacturer's spares.
Providing Co-operation to all suppliers's authorised representatives, complying with all reasonable
procedural suggestions to improve efficiency of machine operation or reduce down time. Where
appropriate, providing and maintaining such condition as Proper Electricity supply, terrain area,
bench preparation, reasonable floor conditions. Providing all suppliers’ authorised representatives
access at all reasonable times to the machine service and repair facilities. Maintaining a log-book
for each shift where in the working hours, breakdown times, maintenance hours, idle time etc.
shall be recorded. This record will be available for examination and signature of supplier's
representative.
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 Purchase Order No: 05825200(40) Dated: 14.03.2016
In the event that the Equipment fails to achieve the availability herein provided during this 12
(Twelve) month period, the supplier shall be liable to pay the purchaser, as penalty, a sum equal
to, as indicated hereunder for each of the Crane: -
a) 1% of the delivered price of the equipment for every percentage reduction from the
guaranteed availability for the first 5%.
b) 10% of the delivered price of the equipment for reduction beyond 5% from the
guaranteed availability.

The supplier shall have however the option to modify the equipment, if felt necessary, to bring its
availability to the guaranteed level within 3 (Three) months after expiry of initial guaranteed
period of 12 (Twelve) months from the date of commissioning.

20. Manufacturer’s Identification Marking: Manufacturer’s identification marking etc. must be embossed
on each crane. In case it is not possible to do the same due to size and nature of item, then a suitable
alternative identification mark should be provided.

21. Maintainability: You are liable for supply of any spare parts for a minimum period of nine years from
the date of delivery of the cranes at user’s end.

22. Special Condition: The machines under supply against this order should have the same major
assemblies / sub-assemblies which were fitted on the machines supplied against CIL/ECL’s last supply
order. In case any change is contemplated prior clearance of ECL will be necessary.

23. Performance Monitoring: For close monitoring of the performance of the equipment under warranty,
the Project Authorities must furnish the following information as per enclosed Performa (Annexure C) on
monthly basis to ECL Hqrs. On completion of the Performance Guarantee Period, a consolidated
statement in the said proforma must be sent to GM (E&M) HOD, ECL Hqrs. for judgment regarding
performance of the equipment. The Project authorities must not give performance certificate directly to
the equipment supplier.

24. Inspection & Test:

a) The Purchaser or its authorized representative shall have the right to inspect and/or to test the
goods to confirm their conformity to the contract.
b) The equipment(s) to be supplied against this tender is / are subject to inspection by the authority
to be deputed for the purpose before despatch, if required.
c) The inspections and tests may be conducted on the premises of the supplier or its sub-
contractor(s), at point of delivery and/or at the goods final destination when conducted on the
premises of the supplier or its subcontractor(s), all reasonable facilities and assistance, including
access to drawings and production data, shall be furnished to the inspectors at no charge to the
purchaser.
d) Should any inspected or tested goods fail to confirm to the specifications, the purchaser may
reject them and the supplier shall either replace the rejected goods and make all alternatives
necessary to meet specification requirements free of cost to the Purchaser.
e) The materials will be inspected on arrival at site by the consignee, which will be considered as
final. This shall in no way be limited or waived by reason of the Goods having previously been
inspected, tested and passed by the Purchaser or its representatives prior to dispatch of the
goods.
f) Pre-despatch Inspection is not required in the case. Final inspection shall be carried out at
Consignee’s end by the authorized representative of GM (E&M) HOD, ECL after receipt of
materials at site.

25. Erection and Commissioning:

i. You shall be responsible for the erection and commissioning of the equipment at no extra cost to
the purchaser at site. However, the purchaser will assist in providing necessary erection tools &
tackles etc. and unskilled manpower for this purpose.
ii. Commissioning certificate shall be issued by concerned Area Engineer (E&M), Jhanjra Area, ECL
duly countersigned by GM, Jhanjra Area, ECL.
iii. Commissioning Certificate shall also mention Training and Demonstration as per clause below.

26. Price fall Clause:

a) Prices charges for the stores to be supplied under the supply/purchase order by the suppliers
shall in no event exceed the lowest price at which suppliers sell the stores or offer to sell the
stores of identical description to any customer during the pendency of the supply order.
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 Purchase Order No: 05825200(40) Dated: 14.03.2016
b) If any time during the said period, the supplier reduce the sale price, sell or offers to sell such
stores to any other customer at a price lower than the price chargeable under this contract, they
shall forthwith notify such reduction of sale or offer to sell to the GM(MM) Pur, ECL and the price
payable under the contract for the stores supplied after the date of coming into force of such
reduction or sale, shall stand correspondingly reduced.
c) The contractor shall furnish to the consignee/paying authority concerned with a copy to GM(MM)
Pur, ECL at intervals mentioned below :-
i) Within a month of the commencement of the contract, a certificate as to the price prevailing at
the commencement of the contract.
ii) Within a month of the expiry of every six months, a certificate as to the price prevailing during
the preceding six months and
iii) At the end of the contractual delivery period, within one month of the completion of supply of the
full ordered quantity, a certificate in the following form:-
“I/We certify that the stores of description identical to the stores supplied to the consignee
concerned under the contract herein have not been sold by me/us to any other organization at
the commencement of the contract upto the period of completion of delivery at the price lower
than the price charged to the consignee concerned of the contract”.
Failure in submission of the aforesaid certificate by the contractor within one month of expiry of
the period, to which the certificate relates, may result in withholding of payment of their bills
against supply of the last machine and accessories, if any, in the case where ordered quantities
exceed one number. Where the ordered quantity is for one number, payment will be released
only after submission of the certificate as mentioned herein above.

27. Manuals: Two sets of operation and maintenance manual and three sets of Parts Catalogue to be
provided along with each Crane.

28. Tools: Tools as mentioned in the Annexure-A1 shall be provided free of cost with each Crane.

29. Road Permits/Way Bills, if required, should be obtained directly from the consignees.

30. Liquidated Damages:

The delivery period stipulated in the Purchase Order shall be deemed to be the essence of the contract
and delivery must be completed with this period. No materials should be supplied beyond the specified
delivery period, unless specific approval has been obtained from the purchaser.
In the event of failure to deliver or dispatch the stores within the stipulated date / period in accordance
with the samples and/or specification mentioned in the supply order, and in event of breach of any terms
and conditions mentioned in the supply order, ECL shall have the right:
a) To recover from the successful bidder as agreed liquidated damages, a sum not less than 0.5%
(half percent) of the price of any stores which the successful bidder has not been able to supply
as aforesaid for each week or part of a week during which the delivery of such stores may be in
arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15% at the
discretion of Head of the Materials Management Division.
b) To purchase elsewhere, after due notice to the successful bidder on the account and at the risk
of the defaulting supplier the stores not supplied or others of a similar description without
canceling the supply order in respect of the consignment not yet due for supply or
c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the
risk and cost of the defaulting supplier and also –
d) To extend the period of delivery with or without penalty as may be considered fit and proper, the
penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause
(a) above.
e) To forfeit the performance bank guarantee full or in part.
f) Whenever under this contract a sum of money is recoverable from any payable by the supplier,
Coal India Limited and its subsidiary companies shall be entitled to recover such sum by
appropriating, in part or in whole by deducting any sum from any other contract should this sum
be not sufficient to cover the full amount recoverable. The successful bidder shall pay Coal India
Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be
entitled to any gain on any such purchase.

31. Test and Guarantee Certificates: Manufacturer’s test and guarantee certificates should be provided
along with the supplies.

32. LOWEST PRICE CERTIFICATE

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 Purchase Order No: 05825200(40) Dated: 14.03.2016
You shall submit a certificate along with the bill confirming that the price charged are not higher than the
price applicable to any customer in India including CIL/subsidiary companies/DGS&D for equipment/items
of same specifications.

33. Submission of Bill:

a) For claiming payment, 5 sets of bills (1 original+4 copies-signed and stamped) should be
submitted to the consignee consisting of the following documents:

i. Invoice/ Excise-Cum-Tax Invoice

ii. Challan
iii. Consignment Note/LR
iv. Guarantee / Warranty Certificate as per order term
v. Manufacturers’ test certificate in original as per order term
vi. Pre dispatch inspection certificates
vii. Price Certificate as per NIT.
viii. Way bill (if used for supply) for issue of ‘C’ form.
ix. Any other document specified in the supply order.

Separate Bills/challans should be raised for each consignment and BC No. as mentioned in the
Purchase Order should be indicated in each bill.

b) The consignee shall send SR Notes, Challan, inspection note and 3 copies of bills (including the
original) and any other requisite documents to the paying authority. The following information (as
relevant to the supply) shall be mentioned in the inspection note/Store Receipt (SR) document:

i. Manufacturer’s Test Certificate

ii. Guarantee / Warranty Certificate

c) Documentation for CENVAT Credit:

ECL will avail CENVAT credit on purchases of various admissible inputs and capital goods.
Hence it is necessary that amount of excise duty at applicable rates are shown separately in all the
Excise cum Tax Invoice raised by the suppliers. The Excise cum Tax Invoice must contain all the
following information as required under rule 11(2) of Central Excise Rule 2002.

i. Name of Consignor:
ii. Address of Consignor:
iii. Centralized Central Excise Registration No. of Consignor:
iv. Address of Corporate Office:
v. Central Excise Division:
vi. Central Excise Range:
vii. Commissionerate:
viii. TIN NO. & VAT NO.
ix. Name & Address of the Consignee:
x. Central Excise Registration No. of Consignee:
xi. Central Excise Range, Division and Commissionerate of Consignee:
xii. Description and Classification of goods:
xiii. Time and Date of Removal:
xiv. Mode of Transport and Vehicle Reg. No / RR No.
xv. Rate of Duty
xvi. Qty and Value of Goods:
xvii. Excise duty, Primary Edu. Cess & HS Edu. Cess: (to be indicated separately)
xviii. Invoice should be in Triplicate (i.e. Original for buyers, Duplicate for Transporter and
Triplicate for consignor/Assessee)

Information relating to ECL to be incorporated by supplier in their invoices to enable ECL to avail
CENVAT credit:
i. Centralized Central Excise Registration No.of ECL: AAACE7590EEM001.
ii. Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria, PO:
Disergarh-713333
iii. Central Excise Division : Asansol II, Senraleigh Road, Asansol – 713305
iv. Central Excise Range : Kulti, X-10 South Road, Burnpur -713325
v. Commissionerate: Bolpur (West Bengal)
vi. TIN NO. & VAT NO: 19741701222 & 19741701028
vii. Centralized Service Tax Registration No. of ECL : AAACE 7590EST007

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 Purchase Order No: 05825200(40) Dated: 14.03.2016

One set of dispatch documents of each consignment should invariably be sent to the office of the GM
(MM) Pur, ECL.

34. Please quote purchase order No and date in all your correspondence.

35. Integrity Pact: This contract is covered under Integrity Pact, duly signed, stamped and submitted along
with your offer. The same has been signed by us and enclosed as Annexure D.

36. Jurisdiction: The courts of the place from where the acceptance of tender has been issued, shall alone
have jurisdiction to decide any dispute arising out of or in respect of the contract. All disputes are subject
to Asansol Jurisdiction for the subject Purchase Order.

37. Any term and condition not specifically mentioned in the Purchase Order, shall be governed by our
NIT/tender Document and also by the General Terms & Conditions of Supply of Stores of ECL already
attached with the NIT/Tender document. Further any term and condition not specifically mentioned
anywhere in the General Terms & Condition of Supply of Stores, shall be governed by the provisions of
Purchase Manual which is available in the website of Coal India Limited, namely www.coalinida.in.

38. Duplicate copy of this order duly signed should be returned to us within 15 days as token of acceptance.
If, within the said period, we do not receive the duplicate copy of this order, duly signed, it will be
presumed that you have accepted the order.

Encl:
Annex A1: List of Tools to be supplied along with each Crane
Annex A2: List of Filters and O-Rings required for first 3000 Hrs of Operation to be supplied along with each
Crane
Annex A3: Scope of Supply and Detailed Technical Specification of 9T, 12T & 14T Crane
Annex A4: Technical Literature of 9T, 12T & 14T Crane
Annex B1: Format of Guarantee Bond for Security
Annex B2: Format of Performance Bank Guarantee
Annex B3: Format of Guarantee Bond for Security cum Performance
Annex C: Format of Performance of Equipment
Annex D: Integrity Pact

Yours Faithfully,
FOR AND ON BEHALF OF ECL

(P. Biswas) (G. Nandy)

Asst. Manager (MM) Pur Chief Manager (MM) - I
Cc:
i. D(T)-P&P / D(T)-Op / D(F) / CVO, ECL
ii: GM(MM)s – CIL/BCCL/WCL/CCL/NCL/SECL/MCL
iii: GM(MM) Pur/GM(MM)S/GM(E&M) HOD/GM(F)I/c/ SM (Fin/MM)/ SM (Fin/Bills) – ECL.
iv: Progress Cell - ECL - This has reference of various Indents of the E&M Deptt, Hqrs. Our IC No is
21411129 dated 27.10.2014. BC has been accorded vide no: CB/EM/P&M/15-16/154 dated 14.03.2016
for Rs. 1,34,74,704.00. FC no is GM(F)/Crane/15-16/166 dated 14.03.2016 for Rs. 1,34,74,704.00.
v: GM-Incharge/AE(E&M)/AFM – Sodepur Central Stores / Sodepur Central Workshop / Poniati Workshop /
Neamatpur Central Excavation Stores / Neamatpur Central Workshop / Jhanjra Area / Rajmahal Area.
vi: Area Stores Officer - Sodepur Central Stores / Sodepur Central Workshop / Poniati Workshop /
Neamatpur Central Excavation Stores / Neamatpur Central Workshop / Jhanjra Area / Rajmahal Area.
vii: Asst. Commissioner, Commercial Taxes, Central Section, 14 Belgiaghata Road, Kolkata 700015.
viii: Independent External Monitor:-
a. Shri J. N. Mishra, IAS (Retd), 2/77, Vijay Kand, Gomti Nagar, Lucknow – 226010
b. Shri Rakesh Jaruhar, Sector-B/9, Flat No: 6457, Vasant Kunj, New Delhi - 110070

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