Government of Nepal

Ministry of Federal Affairs and General Administration

Department of Local Infrastructure (DOL.I)
RURAL CONNECTIVITY IMPROVEMENT PROJECT(RCIP)
(ADB LOAN NO. 3620 – NEP)

PIU-1, Jhapa

TRAFFIC MANAGEMENT PLAN

Upgrading and Performance Based Maintenance of

 Phidim- Nagin- Sidin- Prangbung – Falot Road ( Phidim – Ludintar

Sector ) Road _1 &
 Samdin- Chokmangu – Nawamidada – Faktep Ghurbisepanchami
Road (Samdin- Nawamidada Sector ) Road _2

in Panchthar District

2019
Submitted By: Swachchhanda-Kankai JV
Sifal, Kathmandu, Nepal
1. Introduction
1.1 Purpose
1.2 Scope
1.3 Objectives
1.4 Operating Policies For Traffic Management Plan
1.5 Preparation of Traffic Management Plan

2. Project Introduction
2.1 Introduction and Salient Features
3. Traffic Management Objectives
4. Organizational Chart
4.1 Roles & Responsibilities
4.2 Responsibilities of personnel

4.2.1 The contract manager

4.2.2 Site representative/ in charge

4.2.3 Site Engineers/Supervisors

4.2.4 Safety Engineer / Civil Engineer
4.2.5 Worker’s Responsibilities
4.2.6 Foreman’s Responsibilities
4.2.7 Involvement of the Public

5. Planning
5.1.1 Risk Identification and Assessment
5.1.2 Traffic Assessment(Pedestrian and Vehicular Traffic)
5.1.3 Heavy and Oversize vehicles
5.1.4 Special Traffic Situations And Other Leaseholders
5.1.5 Cyclists and Pedestrians & Crossing

6. Implementation

6.1 Hazard Identification , Risk Assessment And Control

6.2 Traffic Flow Diagrams
6.3 Traffic Flow Road Furniture
6.4
7. Monitoring And Measurement

 Site Inspections & Record keeping

 Traffic Management Planning (TMP)

1. Introduction
Traffic Management Plans (TMPs) provide planning and implementation for all site users to be
safely and efficiently guided through a site and ensure the operational performance of the site and adjoining
roads is not impacted. TMPs are prepared in advance of sites being commissioned and generally subject to
auditing before and after implementation.

Traffic Management is the management of occupational safety and site performance risks associated with
work activities undertaken in a traffic environment. The Traffic Management Plan is a key workplace
document that has legal standing. As such it is critical that the structure and content of the Plan is sufficient
to explain the potential hazards, the assessed risks and the proposed treatments for the proposed work
activities and work site.

1.1 Purpose

The purpose of Traffic Management Plan is to ensure the safety and health of work personnel, the public
and those who will be impacted by the work and to ensure that site road users are not inconvenienced and
that site operations be kept at a satisfactory level of performance.

1.2 Scope

Applies to all members of Upgrading and Performance based maintenance of Phidim- Nagin- Sidin-
Prangbung – Falot Road ( Phidim – Ludintar Sector ) Road _1 &
And Samdin- Chokmangu – Nawamidada – Faktep Ghurbisepanchami Road (Samdin-
Nawamidada Sector) Road _2 in Panchthar District

1.3 Objectives
The primary objectives of this Traffic Management Plan are to:
 To provide protection to all people related to project and the general public from traffic
hazards that may arise as a result during the road construction phase.
 To manage potential adverse impacts on traffic flows and pedestrian movements to ensure
road and pedestrian network performance is maintained at an acceptable level.
 To minimise adverse impacts on users of the road reserve and adjacent properties and
facilities.

1.4 Operating Policies For Traffic Management Plan

Steps Review Review construction schedule and methods

1. Traffic Re-Circulation Identify initial traffic recirculation and control policy

2. Traffic Diversion Identify routes for traffic diversions.
3.
3. Full Road Closures Analyse adverse impact
Begin community and mitigation
consultation at the detours
for consensus.
4. Temporary Parking Identify temporary
Finalize or determineparking - detours
alternate Discuss with ward, owner,
community for use
5.
5. Police Coordination Coordinate with the Traffic Police to enforce traffic and
diversions
6.
6. Install Control Devices Install traffic control device (Project information Board ,traffic
cones , signs, lightings etc)

7. Awareness Conduct campaigns, publicity, and notify public about road

closure
8.
8. Public Redness Develop a mechanism to address public grievances
disruptions (traffic, utilities, and diversions).
9.

2. Project Introduction
2.1 Introduction & Salient Features

Name of Project Upgrading and Performance Based Maintenance of Phidim-

Ludintar Sector (Road-1),Samdin-Nawamidada Sector (Road-2)

Location Phidim, Panchthar, Nepal.

Government of Nepal, MoFALD, DoLIDAR, RCIP, PIU
Name of The Client
Jhapa.
Name of Contractor Swachchhanda-Kankai JV, Sifal-7, Kathmandu, Nepal.

Contract Agreement date March 30, 2018

Contract Period 5 years

Intended Completion date April 19, 2020

Contract Completion
Contractual Cost date April19, 2023
Rs. 928,335,587.20 With VAT

3. Traffic Management Objectives

One of the prime objectives of this TMP is to ensure the safety of all the road users along the
work zone, and to address the following issues. The Responsibilities and the chain of command for the
development, implementation and management of traffic control measures and systems.
(i) Establish the minimum requirements for temporary traffic control.
 (ii) Establish the minimum geometric , cross section and surfacing standards for temporary
works.
(iii) Establish the minimum traffic management levels including any reviews necessary as a
result of changing traffic condition over the duration of the contract.
(iv) Provide appropriate transitions and enable safe and efficient traffic flow into , through and
out of work sites.
(v) Protect the public at all times.
(vi) Meet the operational requirements for the road.
(vii) The safety of pedestrians, bicyclists, and motorists travelling through the construction
zone.
(viii) Protection of work crews from hazards associated with moving traffic.
(ix) Mitigation of the adverse impact on road capacity and delays to the road users.
(x) Maintenance of access to adjoining properties; and
(xi) Addressing issues that may delay the project.

4. Organization Chart
Organization chart of the Swachchhanda-Kankai JV, CONTRACT NO.:
DoLIDAR/RCIP/Works/NCB-02/2074/075

Fig: Organization Chart

4.1. Roles & responsibilities

The Contractor’s overall safety responsibilities are as follows;

i. Eliminate potential hazards by providing appropriate safeguards, personal protective

equipment, and safe work tasks.
ii. Provide effective safety training for its employees.
iii. Become familiar, comply with applicable government safety standards, and make copies
of medical records as well as all safety and health programs available for employees to
review.
iv. Review, consider for approval, and execute appropriate action on safety policies
developed by their safety committees or safety director.
v. Ensure a high level of productivity and safety performance and hold contractor staff
accountable.
vi. Assign a competent individual with the authority to supervise the safety program at each
worksite.
4.2. Responsibilities of personnel

4.2.1. The contract manager:

i. Will advise the Authorized Representative, Managing Director and line management on
all relevant Traffic safety matters as appropriate.
ii. Provide a regular report to upper management on the results of the Traffic safety
program.

4.2.2. Site representative/ in charge:

i. Provision and maintenance of health and safe conditions within their branch/site. For all
persons reporting or assigned to them and for visitors and contractors personnel while
working for them as appropriate.
ii. Ensure that any health and safety problems brought to their attention, within their area of
responsibility, are promptly dealt with.

4.2.3. Site Engineers/Supervisors:

i. Will be familiar with the various Construction Regulations, codes of practice and the
Clients health and safety requirements in so far as they affect their work.
ii. Report any defective safety equipment as soon as possible to your site manager
iii. Will be familiar with the various Construction Regulations, codes of practice and the
Clients health and safety requirements in so far as they affect their work.
 iv. Actively take an interest in, and a concern for, the safety of themselves and anyone else
that could be affected by the work in progress.
v. Report any condition or practice that might cause injury and/or damage to equipment
immediately to your supervisor.

4.2.4. Safety Engineer / Civil Engineer

i. Conduct safety inspection, monitor, or supervise activities and management of employee
ensuring the safety programs are carried out in a timely manner.
ii. Coordinate safety information among workers to assure that all project sites will benefit
from each other’s efforts.
iii. Coordinate all safety activities including jobsite inspections and distribution of safety
materials. Perform jobsite inspections periodically and follow up corrective actions.
iv. Maintain all accident records and complete all required safety forms.
v. Analyze accident records and show trends.
vi. Promote safety education, orientation on all levels.
vii. Responsible for providing safety induction training.
viii. Periodically review safety rules and standards with employees to confirm that the
contractor is meeting its goals and objectives.
ix. Review with supervisors how to handle emergency procedures at each jobsite location.
x. Confirm that all required signs are posted and that bulletin boards are maintained in
clear and legible condition.
xi. Confirm that the contractor is enforcing compliance with all applicable Nepalese
regulations and ensure all the workers understand safety rules for the work site.
xii. Provide regular reports to the Contractor’s Representative concerning the results of the
safety program. Provide consultation and planning with other members among the
contractor.

4.2.5. Worker’s Responsibilities

i. Whenever a worker is involved in an accident that results in personal injury or property
damage, no matter how slight, the accident must be reported to his immediate supervisor
or other management personnel prior to the end of the work shift. Get first aid promptly.
ii. Use correct tools and equipment for the job. Use safety equipment and protective
clothing supplied e.g., Ladders, Safety Helmets, and Goggles etc. Hardhats will be worn
at all time. Eye protection will be worn when necessary. Loose clothing and jewelry will
not be allowed when operating machinery and equipment.
iii. Report any condition or practice that might cause injury and/or damage to equipment
immediately to the supervisor. Report any defective equipment to supervisor.
iv. Will not operate any equipment that is not in a safe condition. Immediately report any
condition that is unsafe to the foreman/supervisor. Will always check all supplementary
equipment.
 v. All prescribed safety equipment and personal protective equipment must be used
when required and must be maintained in good working condition. It is the personal
responsibility of each worker to use such equipment. The use of required personal
protective equipment is a non-negotiable item.
vi. Obey all safety rules, government regulations, signs, markings, and instructions. Be
particularly familiar with the rules and regulations that apply directly in the work area.
If a worker does not know, he will ask the foremen/supervisor.
vii. When lifting, use the approved lifting technique, i. e. bend at the knees, grasp the load
firmly, keep the load close to the body, and then raise the load keeping the back as
straight as possible. Always get help with heavy or awkward loads.
viii. Do not engage in horseplay. Avoid distracting others. Be courteous to fellow workers.
ix. Always use the right tools and equipment for the job and will use them safely and only
when authorized. If a worker is not familiar with the safe way to use a particular tool or
piece of equipment, he will ask his supervisor. When using personal tools on the job
site, make sure all guards, ground pins, etc., are in place.
x. Good housekeeping must always be practiced. Return all tools, equipment, materials,
etc. to their proper places when finished with them. Keep floors clean and passageways
clear. Poor housekeeping wastes time, energy, and material, and often results in injury.
xi. The use of drugs and/or intoxicating beverages on the jobsite is forbidden. Being under
the influence of alcohol or drugs when on the jobsite is inexcusable. Immediate
discharge for being under the influence and/or using drugs or alcohol may be instituted.
xii. Additional appropriate disciplinary action will be taken for the following offenses: a.
fighting, no matter what the cause. b. Insubordinate conduct or refusal to follow
directions. c. False statements, such as injury claims. d. Other inappropriate behavior
including, but not limited to, failure to obey safety rules.
xiii. Proper work shoes will be worn at all jobsites. Open toed shoes and sneakers will not be
permitted to be worn at any jobsite. If a worker is observed wearing open toed shoes or
sneakers, he will not be permitted to work until he returns with proper footwear.
xiv. Read, understand, and follow the guidelines set forth in the safety sheets germane to the
particular work. Compliance with safety and health rules and regulations is a condition
of employment.

4.2.6. Foreman’s Responsibilities

i. Know safety rules and work practices that apply to the work he supervises. Take action
to confirm that all employees in his charge understand the safety rules that apply to
them.
ii. We take immediate action to correct safety rule violations. Unsafe acts or procedures
cannot be tolerated.
iii. Prevent bad work habits from developing. Contractor is responsible to make daily
observations of employees to ensure that they perform their work safely, and continue
this observation regularly once safe working habits are established.
 iv. Take action to correct or control hazardous conditions within the work areas. If it
is beyond his control, remove the employee until the condition is safe. Eliminate unsafe
conditions and prevent accidents.
v. Encourage workers to report unsafe conditions or procedures. Listen to the workers and
do not take their safety complaints lightly. No job will proceed when a question of
safety remains unanswered. Seek advice from the Safety Specialist or Construction
Manager when necessary.
vi. Set a good example. He will demonstrate safety in his own work habits and personal
conduct.
vii. Always wear personal protective equipment in areas where personal protective
equipment is required.
viii. Train employees on the proper safety procedures to follow, including the use of
additional safeguards such as machine guards and personal protective equipment.
ix. Investigate and analyze every accident, however slight, that occurs to any employee.
Control the causes of minor incidents to help avoid future crippling accidents.
x. Complete and file a report on each incident and accident that occurs at the jobsite. If
there is a question concerning reporting forms, contact Construction Manager or Safety
Specialist.
xi. Conduct weekly safety toolbox meetings (or more frequent if necessary).Make safety
suggestions.
xii. Take an active part and participate in safety meetings. Non-compliance of these rules as
well as other federal and/or state laws or regulations may be legal violations subject to
civil and/or criminal penalties.

4.2.7. Involvement of the Public

Members of the public most likely to become involved are those directly affected by the
construction work and, to a lesser extent, operation. Wide interest groups often try to advance a
particular environmental, social, cultural, or political perspective on the subprojects. Members of
the public with a direct interest often include those to whom the subproject represents a potential
nuisance or hazard to life and property. Public safety is of primary importance and one of the
reasons behind this Manual. The Project implementers must at all times recognize their duty of
care of the public and act de facto as agents for the wellbeing of the public. The Government of
Nepal through the RCIP will care for the public safety and interests.

5. Planning
5.1.1 Risk Identification and Assessment
To clearly identify the risks associated with the site operations and then outline the way
risks will be managed, the Traffic Management Plan (TMP) shall include an assessment of all risks
associated with site operations and determine the operational measures that minimize the risk.
The identification and assessment process must be undertaken and the likelihood and
consequences rates before the application of risk treatments (Primary Risk) and after (Residual
Risk) the determined controls.
The Site Manager shall, so far as practicable, control or reduce identified risks in accordance with
the hierarchy of control. The Site manager will reassess, authorize and manage its risk control
measures in accordance with the level of risk.

5.1.2 Traffic Assessment (Pedestrian and Vehicular Traffic)

The following traffic volume and data should be considered during the preparation of TMPs:
 current and forecast traffic volumes
 peak times and flows
 vehicle types (consider heavy and permit vehicle routes, oversize vehicle routes, and
other special needs) peak times and flows
 operating speeds and temporary lower speeds peak times and flows
 causes for delays
 methods to guide vehicles through the site
 methods of traffic control (e.g. signage, line-marking, bollards, barricades)

5.1.3 Heavy and Oversize Vehicle

Where it is likely that over-sized vehicles or loads may need to be accommodated as part of
the traffic management, traffic management planners will ensure that lane width, turning
movements and vertical alignments are suitable for these vehicles to traverse.
5.1.4 Special Traffic Situations and Other Leaseholders
There may be instances where activities will be conducted on weekends and public holidays
and adjacent to other leaseholders plan the same.
The traffic management planner will identify and document in the TMP: other leaseholders
or special traffic situations that may impact on the effectiveness of the traffic management
plan; and those occasions when the traffic management plan may adversely impact on
another leaseholder.
The preparation of TMPs will take account of such situations to ensure safety and minimum
inconvenience to all leaseholders and road users.
5.1.5 Cyclists and pedestrians & Crossing
Consideration must be given to the impact works will have on pedestrian and cyclists on site
and on adjoining roads. Cyclists are increasingly using the roads. The TMP will indicate
 likely sources and routes taken by pedestrians and cyclists. As part of the site inspection the
traffic management planner will identify facilities that may generate high volumes of
pedestrian or cycle traffic.
It is important to recognize that cyclists and pedestrians are reluctant to retrace their steps to
a prior intersection for a crossing. Where paths are interrupted, alternative safe access needs
to be provided..

6. Implementation
6.1 Hazard Identification, Risk Assessment and Control
While the TMP outlines foreseeable hazards as part of the traffic management planning
process, given the evolving nature area, the TMP should detail the mechanism that will be
utilised to identify and assess future hazards as they arise throughout the life of the site.
The procedure for evaluating proposed risk treatments and confirming that they are
effective (including signoff of by responsible parties) will be included in the TMP. The
traffic management plan will be evaluated by qualified personnel following its initial
implementation.
Variations to the risk treatment shall be recorded and the following things will be carried
out:
Public awareness and notifications

The awareness campaign and the prior notification for the public will be a continuous
activity which the project will carry out to compensate for the above delays and minimize public
claims as result of these problems. These activities will take place sufficiently in advance of the
time when the roadblocks or traffic diversions take place at the particular roads. The reason for this
is to allow sufficient time for the public and residents to understand the changes to their travel
plans. The project will notify the public about the roadblocks and traffic diversion through print,
TV, and radio media. In addition, the project, in collaboration with the utility management
coordinator, will also seek the assistance of the ward office, local clubs, and others to post the
public notice regarding street closure and traffic diversions in the future.

 The utility management coordinator will also conduct an awareness campaign to educate the public
about the following issues:

o traffic control devices in place at the work zones (signs, traffic cones, barriers)
o defensive driving behaviour along the work zones; and
o Reduced speeds enforced at the work zones and traffic diversions.
 It may be necessary to employ a road safety education specialist to design an appropriate program
for road safety, and to conduct the awareness programs.
 Different awareness program will be conducted to all types of target groups i.e. children, adults, and
drivers.
 Indicate the office hours of relevant offices.
 Educate the public about the various traffic control devices and safety measures adopted at the
work zones.
 Educate the public about the safe road user behaviour to emulate at the work zones.

 Project information Board will be allocated at the beginning and end of road_1 & road _2.
 The purpose of installing traffic control devices at the work zones is to delineate these areas to
warn, inform, and direct the road users about a hazard ahead, and to protect them as well as the
workers. As proper delineation is a key to achieve the above objective, it is important to install
good traffic signs at the work zones.

 The work zone should take into consideration the space required for a buffer zone between the
workers and the traffic (lateral and longitudinal) and the transition space required for delineation,
as applicable. For the works, a 30-cm clearance between the traffic and the temporary STOP and
GO signs should be provided. In addition, at least 60 cm is necessary to install the temporary traffic
signs and cones. Figure 5 clarifies that the "ROAD NARROWS" warning-sign is only necessary at
the works zones where high traffic speeds are likely during the off-peak hours and at night. All the
temporary traffic signs should be reflectorized, especially for the works to be conducted during
nighttimes, as per the DOR Traffic Sign Manual 1997.
 All the traffic diversions will be properly delineated through proper "DIVERSION AHEAD" and
"ROADWORK AHEAD" signs. In addition, the temporary warning sign for sharp bends used at
the temporary diversion should be in place after the start of the taper of the traffic cones. Flashing
beacons should be installed at the entry to the work zone and traffic diversion for night
construction, or if backfilling of the sewer trench does not take place after the completion of a day
shift. One person is necessary at each entry to the diversion from both directions. These personnel
should be equipped with reflective jackets at all times and have traffic control batons (preferably
the LED type) for regulating the traffic during night time. In addition to the delineation devices, all
the construction workers should wear fluorescent safety vests and helmets in order to be visible to
the motorists at all times. There should be provision for lighting beacons and illumination for night
constructions. In light of the ongoing load-shedding problem in Nepal, it is practical to use solar-
powered LED lights, which are energy efficient, wherever feasible.

6.2. Traffic Flow Diagram

Provides details and location of all road furniture proposed to be used at the site for all situations.
These will be shown on a Traffic Control Diagram that will form an attachment to the TMP along
with an itemised list of all required road furniture. The Traffic Flow Diagram comprises detailed
drawings depicting the layout and type of traffic control devices to be used for all situations likely
to be encountered during the operations. Traffic Flow Diagrams are site specific.

6.3. Traffic Flow Road Furniture

All signs, line markings (including retroflective pavement markers and arrow markings) and
delineation (including traffic cones, bollards, barricades and guardrails) used will conform to the
designs and dimensions. All signs will reflective material.

Regularly, all signs, line markings and delineation will be checked to ensure that they are in good
condition. The TMP will detail inspection and maintenance procedures to ensure signs, line
markings and delineation are in sound condition, they are clean and not faded, retro-reflectivity is
adequate and where applicable power supply is fully operational.
 Signs, line markings and delineation will be positioned and erected in accordance with the locations
and spacing.

All signs will be positioned and erected such that:

 They are properly displayed and securely mounted.

 They are within the driver's line of sight.

 They cannot be obscured from view.

 They do not obscure other devices from the driver's line of sight.

 They do no become a possible hazard to workers or vehicles.

 They do not deflect traffic into an undesirable path.

Where there is a potential for conflict of information between existing signage and temporary
signage erected for the purpose of traffic control, the existing signs shall be covered. The material
covering the sign must not be adhered directly onto the sign or the painted surface of the post. The
legend on the sign should not be seen under all conditions i.e. day, night and wet weather.

7. Monitoring and Measurement

 Site Inspection & record keeping; Road furniture will be maintained at all times. To
achieve this, the TMP will outline suitable monitoring procedures. The monitoring
program will generally incorporate inspection on a regular basis and nominate
accountable personnel.
Annex

Traffic Diversion Signal Traffic Signal

Traffic Diversion Signal Traffic Signal

Traffic Signal Sample of traffic management Plan