Vendor Compliance Checklist (Returns, registers to be maintained /submitted for Statutory Compliance Audit)-Karnataka State

Sl.No Particulars Remarks

One time document submission under various labour laws

1 Copy of PF Registration Certificate
2 Copy of Esic Registration Certificate
Pls provide the copies attested by Authorised signatory
3 Copy of the P. Tax registration certificate (Form 3 & Form 4)
4 Copy of Karnataka Shops & Commercial Establishment licence
5 Copy of CLRA licence (Form VI) Copy required for our records

The Contract Labour ( Regulation and Abolition) Act, 1970.

1 Register of Workmen employed by the contractor - Form XIII Register to be maintained at principal employer premises
2 Employment Card - Form -XIV
3 Wage slips - Form - XIX
4 Combined Muster roll-cum-Register of Wages- Form T
5 Service Certificate- Form -XV
6 Half Yearly Return by the Contractor- Form XXIV

Karnataka Shops And Commercial Establishments Act, 1961

1 Appointment order Form "Q"
2 Leave with wages register -Form F To be issued to deployed employees
3 Leave with wage book - Form H To be maintained for deployees
4 Annual Return - Form U Acknowledgement to be furnished within 5th February every year

The Karnataka Labour Welfare Fund Act, 1965 & Rules, 1968
1 Karnataka Labour Welfare Fund contribution - Form D Acknowledgement to be furnished within 20th of January every year
2 If any, Unpaid accumulation -Every employer, realizing fines from employees Every Quarter ending
or having unpaid accumulations - Form B 31st March, 30th June,30th September and 31st December

The Payment of Gratuity Act, 1972 &Karnataka Payment of Gratuity Rules , 1973
1 Nomination Form -Form F
2 Notice for Payment of Gratuity -Form L At the time of resignation of deployed employee.

The Equal Remuneration Act, 1976 & Rules, 1976

1 Register of employment -Form D

The Maternity Benefit Act, 1961 & Rules, 1966

1 Form A muster Roll
2 Form D, C, B
3 Medical Bonus -Payment of medical bonus of Rs.2500/- to be paid to
employee, who is expected delivery Proof to be furnished for paying Medical bonus for the eligible employee

The Payment of Bonus Act, 1965 & Rules, 1975

1 Register of computation of allocable surplus- Form-A
2 Register of set on and set off of allocable surplus - Form B
Copy of C & Ack of Form D to be produced
3 Register of Bonus paid to employees -Form C
4 Annual Return - Form D

The Payment of Wages Act, 1936 & Rules, 1963 / The Minimum Wages Act, 1948
&Karnataka Minimum Wages Rules, 1958
1 Register of Deduction
2 Register of Overtime
3 Register of Fines
4 Register of Advance
5 Form I -Under Payment of Wages

The Employees’ State Insurance Act, 1948 & Rules, 1950

1 Copy of ESIC Permanent cards For all deployed employees comes under Esic slab
2 Contribution Remittance - Copy of Esic Challan
3 Register of Employees -Form 6
4 Copy of Half yearly return -Form 5
5 Accident Register - Form 11
6 Self Declaration & Esic contribution statement Self declaration on the company letter head/Contribution statement for deployees
7 Copy of Annual Return -Form 01A

The Employees' Provident Funds and Miscellaneous Provisions Act,1952

1 Copy of Nomination & Declaration Form (Form -2)
2 Contribution Remittance - Copy of EPF Challan
3 PF Monthly Returns (Form 5,10 & 12A)
4 Copy of Annual Return submission Acknowledgement
5 Self Declaration & EPF contribution statement
To be furnished for all deployed employees
Copy Form 3A & 6A to be furnished for deployed employees (In "6A" names of deployed ees to be
highlighted
Self declaration on the company letter head/Contribution statement for deployees

The Karnataka Tax on Professions, Trades, Callings and EmploymentAct,1976

1 Contribution Remittance - Copy of Professional Tax Challan
2 Copy of Professional Tax Annual return
3 PT Contribution statement Contribution statement for deployees