MINUTES OF THE MEETING

Date: May 15, 2019

Presider: Ma. Julie Anne C. Gajes

Attendees: All Faculty
Recorder: Krizzia Mae I. Soriano

I. Call to Order. Meeting was called to order at 9:30 AM

II. Agenda:

I. Brigada Eskwela Implementing Guidelines

a. Supposed Schedule of Activities for 2019 BE Implementation
-Division Kick Off on May 20 at Dupax
-School Kick Off c/o Madam Michelle
-Submission of Brigada Eskwela Accomplishment Report on May 28
- Individual Program of Works (e-copy available in secret group) aside from the
School Work Plan
- Submit Program of Works first before requesting for a solicitation letter
-Regional level on July 31 but we are not included
b. School Safety and Preparedness Guide
-Safe Learning Facilities (windows, chairs, boards, etc.)
-School Disaster Management (emergency contact numbers, drills on framed
tarpaulin placed on first floor, early warning mechanisms, first aid kits with flashlight
per classroom, alternative sources of drinking water, etc.)
-Risk Reduction and Resillience Education
c. Stakeholder Engagement Strategy
-Provincial Government Units (LSB, local support) (c/o Resource Mobilization)
-Municipal and Government Units
-Barangay Government Units
-Private Partners (NGOs, NGAs)
-Local CSOs and Volunteers
-Parents (c/o PTA)
-Students (c/o Francis Duldulao)
d. WASH in schools during Brigada Eskwela
-Water Sanitation and Hygiene Education in Schools (WinS) (P 10,000 budget)
-Recommended: Relaunch WinS during YES-O
-c/o Physical Facilities Committee
-Comfort room for menstruating students (“exclusive for women”)
-Provision of hygiene supplies
-Orientation of parents and other stakeholders on WINS

II. BE Manual
a. Pre-implementation Stage
i. Organization of BE Committees and Orientation on specific roles and tasks
1. BE Steering Committee
-Overall Chairman: School Head / Principal
-Co-Chair: PTCA President or Representative
-Members: Coordinators and SSG President
2. BE Working Committee
a. Advocacy and Marketing Committee
-Michelle (chairman), Roldan, Dolly, Kath, Maylene, Primo
-utilize advocacy and marketing materials
-conduct extensive awareness campaigns and other
marketing activities
 b. Resource mobilization committee
-Noreen (chairman), Marybeth, Jane, Elmer, Hervy, Karen,
Claire, Marge, Nika, Jocelyn
-determine target resources and volunteers
-meeting potential partners, volunteers, community
leaders/officials and members to engage support
-accepting donations from partners
c. Program implementation committee
-Pearl (chairman) Jules, Sheve
-provide guidance and directions to work teams
-ensure program of work are accomplished as planned
-monitoring of actual accomplishments vis-à-vis identified
needs and planned activities
d. Administrative and finance committee
-Rodina (chairman), KC, Marylou, Rendell
-ensure financial assistance from both government and
private resources are used in accordance with applicable
rules and regulations
-provide logistical support to volunteers, food and
refreshments
-account the usage of all materials through the conduct of
daily inventory
-prepare documents required for tax incentives availment by
partners
e. Documentation committee
-Miles(chairman), Tristan, Kelvin, Siegfred, Evangeline,
Krizzia
-take photos and video footages, especially of school
improvements done
-keep and maintain records and pertinent papers and
documents
-summarize and consolidate the different BE forms as basis
for drafting school accomplishment report
f. Physical Facilities Committee (for assessment of PFs)
-Cesar, Simeon, Francisco, Federico
-electrical, construction, and others that cannot be provided
by the school
b. Implementation Stage
i. Simple opening program/kick-off
ii. Organization and briefing of working teams
iii. Actual implementation of work plan
iv. Recording of daily accomplishments
v. Debriefing of working committees
vi. Day 6
1. Final inspection
2. Culminating program

III. Regional BE Guidelines

Criteria
i. Scope of Work -20%
ii. Diverse Volunteer Participation – 25%
iii. Generated Resources -20%
iv. Alignment to BE theme -20%
v. Creativity and innovation -10%
vi. Increment of resources and volunteers -5%
Other Matters:
1. Kick-off and culminating program
-Kick-off will be on May 20, 2019
-Service Credits for 3 days (from May 20-25, 2019)
-6:00 AM assembly, same route as last year
-bring vehicles
2. ID
-suggested: sturdy IDs even if it costs more than the average ID
3. Brigada T-shirt
-voluntary
-P60, digitally printed Brigada Eskwela 2019 logo but white V-shaped shirt will be
personally bought
-deadline: May 15 (today), 5:00 PM c/o Madam Rendell and Madam KC

Prepared by:

KRIZZIA MAE I. SORIANO

Member, Documentation Committee

Noted by:

MA. JULIE ANNE C. GAJES

Brigada Eskwela Coordinator

PERLITA J. TAN, PhD.

Head Teacher III

LOURDES P. ABANSI, PhD.

School Head