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ADOPTED by the Senate of the University

of Tartu Regulation no. 8 of 15 December


2017 (effective as of 1 January 2018)

AMENDED by the Senate of the University


of Tartu Regulation no. 10 of 21 December
2018 (effective as of 1 January 2019)

JOB DESCRIPTIONS OF ACADEMIC STAFF

Adopted based on clause 14 (3) 41) of the Universities Act, clause 23 (4) 6) of the University
of Tartu Act and clause 12 (2) 13) of the Statutes of the University of Tartu, and pursuant to
sections 14–20 of the Standard of Higher Education, adopted by Regulation no. 178 of the
Government of the Republic of 18 December 2008, and section 8 of the Organisation of
Research and Development Act.

I. General provisions
1. The University of Tartu (‘university’) Job Descriptions of Academic Staff lay down the
rights and responsibilities of teaching and research staff members (together also ‘academic
staff’), descriptions of the positions and requirements for the person holding the position, all
of which are taken into account when creating a job, applying for and working in the position
and during performance evaluation, incl. professional review.
2. For the purposes of this document, the following terms have the following definitions.
2.1. A structural unit is an institute, college and a non-faculty institution.
2.2. A teaching portfolio is a purposefully compiled and systematised set of materials, in
which teaching staff members analyse their understanding of teaching, teaching
activities and their personal development in teaching.
2.3. The volume of a doctoral thesis is the volume of research work which is defined as
minimum requirements to a doctoral dissertation in the Procedure for Awarding
Doctorates established by the senate.
2.4. International experience means acquiring a doctoral degree or an equivalent
qualification, completion of postdoctoral fellowship, completion of professional
continuing education, leading a large-scale collaboration project in a foreign country
or active professional work in an academic institution, influential enterprise or
international organisation in a foreign country.
3. The principal duties of academic staff, depending on their position, are:
3.1. teaching and activities related to the administration and development of teaching;
3.2. research, development and creative activities (also: ‘RDC activities’);
3.3. participation in university governance and institutional development;
3.4. social and public activities.
4. Teaching and activities related to the administration and development of teaching include:
4.1. preparation, organisation and conducting of teaching, including in e-learning and
continuing education;
4.2. supervision of students’ research, creative work and graduation papers;
4.3. arranging and supervision of students’ traineeship;
4.4. associating teaching with practical topics, incl. cooperation with enterprises,
institutions, practitioners, etc., and traineeship with enterprises and institutions;
4.5. giving feedback to and assessing students’ work (supportive assessment,
administration of pass/fail evaluations and examinations, participation in evaluation
committees, reviewing traineeship reports, seminar papers and graduation theses of
the first and second level of higher education, etc.);
4.6. teaching development (compiling and updating textbooks, teaching aids, e-learning
materials; creating and developing teaching content and methodology, etc.);
4.7. participation in activities related to the administration and development of teaching
(syllabi and curricula design and development, administration of entrance
examinations);
4.8. professional development to enhance teaching and supervising skills; personal
development as a teacher and self-reflection;
4.9. other work related to teaching.
5. Research, development and creative activities include:
5.1. fundamental and applied research and creative activities;
5.2. procurement and administration of resources needed for research, development and
creative activities;
5.3. publication of the results of research, development and creative activities and
introducing them in professional circles;
5.4. participation in conferences and professional development, incl. traineeship with
enterprises and institutions;
5.5. work as an expert, reviewer, opponent and consultant, incl. pre-reviewing and
opposing doctoral dissertations;
5.6. cooperation with enterprises and institutions, incl. participation in establishing start-
ups and spin-offs and counselling them;
5.7. applying and commercialisation of the results of research, development and creative
activities;
5.8. participation in the organisation of research, development and creative activities
(participation in the work of research organisations and professional associations,
editorial panels of journals, research publications, books, etc., compiling and editing
of research publications, organisation of international academic conferences, etc.,
organisation of creative work presentations, development and administration of
databases, research collections and other research infrastructure);
5.9. other work related with research, development and creative activities.
6. Participation in the governance and institutional development of the university includes:
6.1. participation in the work of the decision-making bodies and committees of the
university;
6.2. performing managerial tasks in the faculty, structural unit, unit of work organisation,
work group, etc.;
6.3. professional development to enhance management skills;
6.4. programme management;
6.5. participation in the development of the university bylaws and strategies, counselling
the members of the university governance structure;
6.6. other activities related to the governance and institutional development of the
university.
7. Social and public activities include:
7.1. popularisation of the specialisation;
7.2. promotion of the university;
7.3. participation in Estonian and international cooperation networks;
7.4. participation in science-based solution of social problems, preparation of regulations
and strategies, national programmes and strategic plans;
7.5. participation in the work of higher education, scientific or professional decision-

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making bodies and committees outside the university;
7.6. other social and public activities.
8. The proportion of principal duties in the workload of academic staff member is agreed
between the employee and the head of structural unit or, by the decision of the head of
structural unit, between the employee and the immediate organiser of work, based on the
academic position, its specific nature and the needs of the structural unit, and considering
the employee’s development goals and duties as a whole. On the proposal of a faculty
council, the senate may establish more specific principles for the evaluation of performance
of all the four principal duties in the respective faculty in an annex to these rules.
9. For an academic staff member working under employment contract for an unspecified term,
the agreement referred to in clause 8 is made in the form of a written work plan for at least
a year, but not longer than for the progress review period. The work plan may be amended
by agreement of the parties. Head of the structural unit keeps records on work plans. For an
academic staff member with employment contract made for a specified term, the agreements
are included in the employment contract. When making the agreements, the following may
be taken into account, among other things.
9.1. In justified exceptional cases, a higher volume of work and performance in one
principal duty may substitute for lower volume and performance in other principal
duties. In the case of a professor, associate professsor, lecturer, assistant and research
professor, teaching and activities related to the administration and development of
teaching, and research, development and creative activities cannot be fully substituted
by other principal duties; in the case of a senior research fellow, research fellow and
junior research fellow, research, development and creative activities, and in the case of
a teacher, teaching and activities related to the administration and development of
teaching cannot be fully substituted by other principal duties.
9.2. When an agreement is made with an academic staff member who performs the functions
of a dean, vice dean or head of institute, the volume of work spent on the governance
and institutional development of the university is taken into account as follows: for the
dean, by an agreement with the rector, up to 75% of the working time; for vice dean
and head of institute, by an agreement with the dean, up to 50% of the working time. In
the case of an academic staff member who performs the functions of a programme
director, the time and contribution spent on activities related with programme
management are taken into account, and the volume and content of such work is agreed
with each programme director in a work plan or employment contract.
10. Evaluation of the performance of an academic staff member is based on success in the
performance of duties specified in the annexes to the rules. In addition, the following is
taken into account for evaluation.
10.1.For evaluation of teaching, the use of modern teaching methods and educational
technology is evaluated, and the volume of organised subject courses, success in
supervising, development of new subject courses, success in teaching support
activities, professional development to improve teaching and supervising skills, the
content of a teaching portfolio if the employee has one, and feedback to teaching, incl.
from students, is taken into consideration.
10.2.For evaluation of research, development and creative activities, the volume and quality
of dissemination (incl. publication) of work results, activeness and success in
obtaining resources necessary for research, development and creative activities (incl.
research grants, service contracts) and performing contractual obligations, success in
the application and/or commercialisation of the results of research, development and

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creative activities, and recognition related to these activities, depending on the specific
nature of different fields of research are taken into consideration. In justified cases,
the required quantity of research work may be compensated for by its very high
quality. The decision whether the quantity of research can be compensated for by its
very high quality is made for an applicant to the job by a dean or the director of a non-
faculty institution, and upon professional review, by professional review committee.
10.3.For evaluation of participation in the governance and institutional development of the
university, the visibility and influence of the activities in the university, contribution
to development activities, participation in decision-making processes and performing
the objectives of the university are taken into account.
10.4.For evaluation of participation in social and public activities, the visibility and
influence of the activities in the university, in Estonia and internationally is taken into
account.
11. When applying for an academic job and upon performance evaluation during professional
review, the evaluation period is extended by a period during which an employee is on
pregnancy or maternity leave, parental leave, is in conscript service or alternative service.
During professional review, the evaluation period is also extended by a period during
which an employee has been on a leave without pay for more than six months
consecutively or had temporary incapacity for work for more than six months in total.

II. Rights and responsibilities of academic staff


12. The fundamental principle of the activities of academic staff is academic freedom in
teaching and in research, development and creative activites. Academic activities are
specified by the respective bylaws and good practice.
13. Academic staff are entitled to raise questions related to their work and the activities of the
university to people in managerial positions and to the decision-making bodies of the
university.
14. To perform their work duties, academic staff are entitled to use the facilities, equipment
and other means of the university in accordance with the procedures established by the
university.
15. Regular members of teaching staff are entitled to one sabbatical semester of paid leave for
every five years of service for the purpose of improving their professional skills or for
other creative pursuits.
16. Academic staff must perform the duties included in their employment contract and job
description and duties agreed with the immediate supervisor, and observe the law, good
practice, recognised standards in their specialisation, principles of academic and
professional ethics and the principle of equal treatment.
17. If their employment contract includes a prohibition on competition clause, academic staff
are forbidden to perform duties that are based on their professional competence for the
university’s competitors, except in case the head of the structural unit has given a written
permission for that. A competitor of the university is primarily an institution that provides
higher education in Estonia and a natural or legal person who operates in the area of
research and development or organises courses in formal, professional or informal
education.
18. Academic staff must take good care of the property of the university, use the funds
entrusted to them expediently and economically, and avoid conflicts of interests.

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19. Academic staff must guarantee that classroom teaching comprises the number of teaching
hours specified in the study programme and takes place at the hours of specified in the
schedule of classes and that the content of courses corresponds to the course syllabus.

III. Academic job descriptions and general requirements


III.1. Professor
20. Professors are lead members of teaching staff in their specialisation, who actively
participate in research, development and creative activities at the international level,
organise and conduct teaching in their specialisation, direct research, development and
creative activities and secure the funding necessary for those activities, and effectively
supervise students and academic staff involved in these activities. The duties of a professor
are provided in more detail in annex 1.
21. A professor must hold a doctoral degree or an equivalent qualification and have previous
work experience as a professor, associate professor, research professor or senior research
fellow or in an equivalent positions in foreign countries. International experience is
required. Further requirements for an applicant to the position of professor are provided in
annex 1.
22. In creative arts, a person who conforms to the job requirements of a professor must have
teaching skills and experience, including the experience of supervising students, and be an
internationally recognised creative artist with at least five years of active experience in
creative arts, and hold at least a master’s degree or an equivalent qualification. In creative
arts, assessment attributes equal weight to creative achievements and to research and
development.
III.2. Associate professor
23. Associate professors are recognised members of teaching staff in their specialisation, who
teach at all levels of higher education at the university, actively participate in research,
development and creative activities and effectively supervise students and other academic
staff involved in those activities. The duties of an associate professor are provided in more
detail in annex 2.
24. An associate professor must hold a doctoral degree or an equivalent qualification.
International experience is required. Further requirements for an applicant to the position
of associate professor are provided in annex 2.
25. In creative arts, a person who conforms to the job requirements of associate professor must
have teaching skills and experience, including the experience of supervising students, and
be a recognised creative artist with experience in creative activities, and hold at least a
master’s degree or an equivalent qualification. In creative arts, assessment attributes equal
weight to creative achievements and to research and development.
III.3. Lecturer
26. Lecturers are members of the teaching staff who teach primarily at the first two levels of
higher education at the university and participate in research, development and creative
activities. The duties of a lecturer are provided in more detail in annex 3.
27. A lecturer must hold a doctoral degree or an equivalent qualification. Further requirements
for an applicant to the position of lecturer are provided in annex 3.
28. In creative arts, a person who conforms to the job requirements of lecturer must be a
recognised creative artist who holds at least a master’s degree or an equivalent
qualification. In creative arts, assessment attributes equal weight to creative achievements
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and to research and development.
III.4. Assistant
29. Assistants are members of the teaching staff who teach at the first two levels of higher
education at the university. The duties of an assistant are provided in more detail in
annex 4.
30. An assistant must hold a master’s degree or an equivalent qualification. Further
requirements for an applicant to the position of assistant are provided in annex 4.
III.5. Teacher
31. Teachers are members of the teaching staff who teach seminars, practical study and
exercise classes at the first two levels of higher education at the university and perform
other practical type of teaching tasks. The duties of a teacher are provided in more detail
in annex 5.
32. A teacher must hold a master’s degree or an equivalent qualification. Further requirements
for an applicant to the position of teacher are provided in annex 5.
III.6. Research professor
33. Research professors are internationally recognised members of the research staff in their
specialisation, who direct the research, development and creative activities in their
specialisation at the university, take care of the availability of finances for the activities
and supervise doctoral students. The duties of a research professor are provided in more
detail in annex 6.
34. A research professor must hold a doctoral degree or an equivalent qualification and have
a total of at least ten years of previous work experience as a professor, associate professor,
research professor or senior research fellow or in equivalent positions in foreign countries.
International experience is required. Further requirements for an applicant to the position
of research professor are provided in annex 6.
III.7. Senior research fellow
35. Senior research fellows are recognised researchers in their specialisation, whose main
duties include high-level research, development and creative activities and organising
thereof, and supervising. The duties of a senior research fellow are provided in more detail
in annex 7.
36. A senior research fellow must hold a doctoral degree or an equivalent qualification.
International experience is required. Further requirements for an applicant to the position
of senior research fellow are provided in annex 7.
III.8. Research fellow
37. Research fellows are members of the research staff who participate in research,
development and creative activities. The duties of a research fellow are provided in more
detail in annex 8.
38. A research fellow must hold a research degree or an equivalent qualification. Further
requirements for an applicant to the position of research fellow are provided in annex 8.
III.9. Junior research fellow
39. Junior research fellows are members of the research staff who participate in research,
development and creative activities under the supervision of a professor, associate
professor, research professor or senior research fellow. The duties of a junior research
fellow are provided in more detail in annex 9.
40. A junior research fellow must hold a master’s degree or an equivalent qualification.
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Further requirements for an applicant to the position of junior research fellow are provided
in annex 9.

IV. Further requirements for certain specialisations


41. In addition to the general requirements and requirements specific to academic positions,
in certain specialisations the following requirements apply.
41.1. In clinical disciplines, professors, associate professors and lecturers must be highly
qualified specialists in the field or in a closely related field.
41.2. In subject didactics disciplines, professors, associate professors, lecturers and
assistants must have at least three years’ teaching experience in their subject or
specialisation in an educational establishment of the corresponding level of education.

V. Implementing provisions
42. The duties of a senior assistant elected before 1 January 2016 correspond to the duties of a
lecturer. A senior assistant must hold a master’s degree or an equivalent qualification.
43. Work plans specified in clause 9 of these bylaws are prepared on 31 December 2018 at the
latest. The duties of an employee working under an employment contract made for an
unspecified term before 1 January 2018 are specified, if necessary, in the employment
contract.
44. The Job Descriptions of University of Tartu Academic Staff, adopted by the Senate of the
University of Tartu regulation no. 14 of 20 December 2013 and amended by regulation no.
28 of 18 December 2015, apply to academic staff members who started work before 1
January 2018 during their first professional review following the adoption of this
regulation.
45. The Requirements for Teaching and Research Staff, adopted by the Senate of the
University of Tartu regulation no. 13 of 20 December 2013 and amended by regulation no.
29 of 18 December 2015, and the Job Descriptions of University of Tartu Academic Staff,
adopted by the Senate regulation no. 14 of 20 December 2013 and amended by regulation
no. 28 of 18 December 2015, are hereby repealed.
46. The regulation takes effect on 1 January 2018.

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Annex 1
Requirements for an applicant to the position of professor and duties of a professor
I. Requirements for applicant to the position II. Duties
Teaching and activities I.1. Ability to organise teaching and teach at all II.1. Teaching at all levels of higher education,
related to the administration levels of higher education. using modern teaching methods and educational
and development of teaching I.2. Previous teaching experience at least at the technology.
first two level of higher education, incl. effective II.2. Supervising students (primarily master’s and
Volume: at least 30% of supervising of master’s and doctoral students. doctoral students). Doctoral dissertations have been
working time I.3. Experience in creating study and teaching defended under the supervision of the professor
aids for higher education institutions. within five years.
I.4. Knowledge of modern study aids, learning II.3. Ensuring the availability of future academic
environments, learning methods and their staff in the field.
development opportunities. II.4. Activities related to the administration and
development of teaching.
II.5. Teaching development.
II.6. Professional development to enhance teaching
and supervising skills.
Research, development and I.5. Ability to organise RDC activities in the II.7. High-level RDC activities, incl. directing RDC
creative activities specialisation. activities in the specialisation and taking care that
I.6. Internationally recognised professional necessary resources (incl. research grants) are
Volume: at least 40% of research, the volume of which so far is available for it.
working time equivalent to at least three doctoral theses. II.8. Directing a research theme or a part of it and
I.7. Ongoing active engagement in research: within this work, supervising other teaching and
internationally recognised research in the last research staff.
five years at least in the volume equivalent to II.9. Internationally recognised research in five
that of 1.5 doctoral thesis. years at least in the volume equivalent to that of
I.8. Success in applying for research funding as two doctoral theses.
well as managing and performing RDC-related II.10. Participation in research administrative
contracts in the last five years. activities of international dimension, incl.
I.9. Participation in the work of the international participation in collaboration networks, work on the
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community in the specialisation, incl. editorial panel of research publications or as a
participation in the work of professional reviewer, work as an expert in foreign institutions
societies or their subunits or in international (e.g. evaluating academic institutions, evaluating
RDC projects, work on the editorial panel of academic staff or allocating research grants),
research publications or as a reviewer, work as organising international research conferences.
an expert in foreign institutions (e.g. evaluating II.11. Participation in the development of specialist
academic staff or allocating research grants), terminology or organisation thereof.
organising international research conferences. II.12. Development of skills necessary for RDC
I.10. Experience in the application and activities, and professional development.
popularisation of theoretical knowledge, e.g.
creating know-how with commercial potential,
patent authorship, participation in creating
innovative solutions, participation in conducting
applied research and analyses.
Participation in university I.11. Experience in team or project management. II.13. Activities related to the governance and
governance and institutional institutional development of the university,
development including
II.13.1. participation in the work of academic
Volume: at least 10% of and administrative decision-making bodies;
working time III.13.2. performing at least one managerial task
at the university;
II.13.3. professional development to enhance
management skills.
Social and public activities I.12. Participation in working groups and/or II.14. Social and public activities, including
expert councils related to the promotion and II.14.1. popularisation of the specialisation;
Volume: at least 5% of working implementation of the specialisation at the II.14.2. recommended is initiating projects with
time national or international level. the aim of applying specialist knowledge for the
benefit of the society;
II.14.3. participation in the promotion and
implementation of the specialisation at the
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national or international level.

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Annex 2
Requirements for an applicant to the position of associate professor and duties
of an associate professor
I. Requirements for applicant to the position II. Duties
Teaching and activities I.1. Ability to organise teaching and teach at all II.1. Teaching at all levels of higher education,
related to the administration levels of higher education. using modern teaching methods and educational
and development of teaching I.2. Previous teaching experience at least at the technology.
first two level of higher education, incl. effective II.2. Supervising students (primarily master’s and
Volume: at least 40% of supervising of master’s or doctoral students. doctoral students).
working time I.3. Experience in creating study and teaching II.3. Activities related to the administration and
aids for institutions of higher education. development of teaching
I.4. Knowledge of modern study aids, learning II.4. Teaching development.
environments, learning methods and their II.5. Professional development to enhance teaching
development opportunities. and supervising skills.
Research, development and I.5. Internationally recognised professional II.6. High-level RDC activities, incl. securing the
creative activities research, the volume of which is equivalent to resources necessary for RDC activities and
that of at least two doctoral theses. performing contracts related to RDC activities.
Volume: at least 30% of I.6. Ongoing active engagement in research: II.7. Internationally recognised research in five
working time internationally recognised research in the last years at least in the volume equivalent to that of one
five years at least in the volume equivalent to doctoral thesis.
that of one doctoral thesis. II.8. If necessary, supervision of the RDC activities
I.7. Success in applying for research funding and of lecturers, assistants, research fellows and junior
performing RDC contracts in the last five years. research fellows.
I.8. Participation in the work of the international II.9. Participation in the activities of Estonian and
community in the specialisation, incl. international research organisations and professional
participation in the work of professional societies societies and in the work of the editorial panel of
or their subunits or in international RDC recognised research journals, organising
projects, work on the editorial panel of research international conferences, participation in Estonian
publications or as a reviewer, work as an expert and international expert groups and committees.
in foreign institutions (e.g. evaluating academic
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staff or allocating research grants), organising II.10. Participation in the development of specialist
international research conferences. terminology or organisation thereof.
II.11. Development of skills necessary for RDC
activities, and professional development.
Participation in university I.9. Experience in team or project management is II.12. Activities related to the governance and
governance and institutional recommended. institutional development of the university,
development including
II.12.1. participation in the work of academic
Volume: at least 5% of and administrative decision-making bodies is
working time recommended;
III.12.2. performing at least one managerial task
at the university is recommended;
II.12.3. professional development to enhance
management skills.
Social and public activities I.10. Participation in activities related to the II.13. Social and public activities, including
promotion and implementation of the II.13.1. popularisation of the specialisation;
Volume: at least 5% of specialisation at the institutional, national or II.13.2. participation in activities related to the
working time international level. promotion and implementation of the
specialisation at the national or international
level.

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Annex 3
Requirements for an applicant to the position of lecturer and duties of a lecturer
I. Requirements for applicant to the position II. Duties
Teaching and activities I.1. Ability to teach at the first two levels of II.1. Teaching at all levels of higher education,
related to the administration higher education, incl. to supervise students of using modern teaching methods and educational
and development of teaching the first and second level of higher education. technology.
I.2. Earlier teaching experience in an institution II.2. Supervising students at the first and second
Volume: at least 40% of of higher education. Experience in supervising level of higher education.
working time students and teaching e-courses is recommended. II.3. Teaching development.
I.3. Knowledge of modern study aids, learning II.4. Activities related to the administration and
environments, learning methods and their development of teaching
development opportunities. II.5. Professional development, incl. to enhance
teaching and supervising skills.
Research, development and I.4. Internationally recognised professional II.6. Participation in RDC activities of the faculty,
creative activities research, the volume of which is equivalent to usually under the supervision of a professor,
that of at least one doctoral thesis. associate professor, research professor or senior
Volume: at least 20% of research fellow.
working time II.7. Research in five years at least in the volume
equivalent to that of 2/3 of a doctoral thesis.
II.8. Development of skills necessary for RDC
activities, and professional development.
Participation in the II.9. Participation in the work of the university’s
governance and institutional decision-making bodies is recommended.
development of the university II.10. Popularisation of the specialisation.
and social and public
activities

Volume: up to 15% of working


time

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Annex 4
Requirements for an applicant to the position of assistant and duties of an assistant
I. Requirements for applicant to the position II. Duties
Teaching and activities I.1. Ability to teach at the first two levels of II.1. Teaching at the first two levels of higher
related to the administration higher education. education, using modern teaching methods and
and development of teaching I.2. Knowledge of modern study aids, learning educational technology.
environments, learning methods and their II.2. In the case of adequate experience, an assistant
Volume: at least 70% of development opportunities. may be assigned the task of supervising students at
working time the first and second level of higher education.
II.3. Teaching development.
II.4. Activities related to the administration and
development of teaching.
II.5. Professional development, incl. to enhance
teaching and supervising skills.
Research, development and I.3. Ability to participate in RDC activities. II.6. Participation in RDC activities of the structural
creative activities unit under the supervision of a professor, associate
professor, research professor or senior research
Volume: at least 10% of fellow.
working time II.7. Research in five years at least in the volume
equivalent to that of 1/3 of a doctoral thesis.
II.8. Development of skills necessary for RDC
activities, and professional development.
Participation in the II.9. Popularisation of the specialisation.
governance and institutional
development of the
university; social and public
activities

Volume: up to 5% of working
time
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Annex 5
Requirements for an applicant to the position of teacher and the duties of a teacher
I. Requirements for applicant to the position II. Duties
Teaching and activities I.1. Ability to teach at the first two levels of II.1. Practical type of teaching at the first two levels
related to the administration higher education, incl. to supervise students of of higher education, using modern teaching
and development of teaching the first level of higher education. methods and educational technology.
I.2. Knowledge of modern study aids, learning II.2. Supervising students at the first and second
Volume: at least 85% of environments, learning methods and their level of higher education.
working time development opportunities. II.3. Teaching development.
II.4. Participation in activities related to the
administration and development of teaching is
recommended.
II.5. Professional development, incl. to enhance
teaching and supervising skills.
Participation in the II.6. Popularisation of the specialisation.
governance and institutional
development of the university
and social and public
activities

Volume: up to 5% of working
time

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Annex 6
Requirements for an applicant to the position of research professor and duties of a research professor
I. Requirements for applicant to the position II. Duties
Research, development and I.1. Ability to direct RDC activities in the II.1. High-level RDC activities, incl. leading and
creative activities specialisation, lead a research group and directing RDC activities in the specialisation, taking
supervise teaching and research staff members. care that necessary resources are available for it,
Volume: at least 75% of I.2. Internationally recognised professional incl. making contracts with enterprises for research-
working time research, the volume of which so far is intensive cooperation or promoting research-
equivalent to that of at least five doctoral theses. intensive entrepreneurship, and taking
I.3. Ongoing active engagement in research: responsibility for the performance of RDC
internationally recognised research in the last activities.
five years at least in the volume equivalent to II.2. Internationally recognised research in five
that of 1.5 doctoral thesis. years at least in the volume equivalent to that of
I.4. Success in applying for research funding and three doctoral theses.
directing RDC activities and performing RDC II.3. Supervision of academic staff members
contracts in the last three years. involved in RDC activities.
I.5. Experience in the application and II.4. Participation in the research-organisational
popularisation of theoretical knowledge, e.g. activities of international dimension, incl. in
creating know-how with commercial potential, collaboration networks, working on the editorial
patent authorship, participation in creating panel of research publications or as a reviewer,
innovative solutions, participation in conducting work as an expert in foreign institutions (e.g.
applied research and analyses. evaluating academic institutions, evaluating
I.6. Participation in the work of the international academic staff or allocating research grants),
community in the specialisation, incl. organising international research conferences.
participation in the work of professional II.5. Participation in the development of specialist
societies or their subunits or in international terminology or in the organisation thereof.
RDC projects, work on the editorial panel of II.6. Development of skills necessary for RDC
research publications or as a reviewer, work as activities, and professional development.
an expert in foreign institutions (e.g. evaluating
academic staff or allocating research grants),
16
organising international research conferences.
Teaching and activities I.7. Ability to organise teaching and teach at all II.7. Teaching of primarily master’s and doctoral
related to the administration levels of higher education. students, using modern teaching methods and
and development of teaching I.8. Effective supervising of master’s and educational technology, and supervision of
doctoral students, incl. at least one supervised students, incl. doctoral students. Doctoral
Volume: at least 5% of doctoral dissertation defended. dissertations have been defended under the
working time supervision of the research professor in five years.
II.8. Ensuring the availability of future academic
staff in the field.
II.9. Professional development to enhance teaching
and supervising skills.
Participation in university I.9. Experience in team or project management. II.10. Activities related to the governance and
governance and institutional institutional development of the university,
development including
II.10.1. participation in the work of academic
Volume: at least 5% of and administrative decision-making bodies;
working time III.10.2. performing at least one managerial
task at the university;
II.10.3. professional development to enhance
management skills.
Social and public activities I.10. Participation in activities related to the II.11. Social and public activities, including
promotion and implementation of the II.11.1. popularisation of the specialisation;
Volume: at least 5% of specialisation at the national or international II.11.2. recommended is initiating projects
working time level. with the aim of applying specialist knowledge
for the benefit of the society;
II.11.3. participation in activities related to the
promotion and implementation of the
specialisation at the national or international
level.

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Annex 7
Requirements for an applicant to the position of senior research fellow
and duties of a senior research fellow
I. Requirements for applicant to the position II. Duties
Research, development and I.1. Ability to direct a research theme and to II.1. High-level RDC activities, incl. directing RDC
creative activities supervise teaching and research staff within the activities in the research theme, taking care that
research theme. necessary resources are available for it, and taking
Volume: at least 70% of I.2. Internationally recognised professional responsibility for the performance of RDC
working time research, the volume of which so far is activities.
equivalent to that of at least two doctoral theses. II.2. Internationally recognised research in five
I.3. Ongoing active engagement in research: years at least in the volume equivalent to that of two
internationally recognised research in the last doctoral theses.
five years at least in the volume equivalent to II.3. Supervision of academic staff members
that of one doctoral thesis. involved in RDC activities.
I.4. Success in applying for research funding and II.4. Participation in the research-organisational
performing RDC contracts in the last five years. activities of international dimension, incl.
I.5. Participation in the work of the international participation in collaboration networks, working on
community in the specialisation, incl. the editorial panel of research publications or as a
participation in the work of professional reviewer, work as an expert in foreign institutions
societies or their subunits or in international (e.g. evaluating academic institutions, evaluating
RDC projects, work on the editorial panel of academic staff or allocating research grants),
research publications or as a reviewer, work as organising international research conferences.
an expert in foreign institutions (e.g. evaluating II.5. Development of skills necessary for RDC
academic staff or allocating research grants), activities, and professional development.
organising international research conferences.
I.6. Experience in the application and
popularisation of theoretical knowledge, e.g.
creating know-how with commercial potential,
patent authorship, participation in creating
innovative solutions, participation in conducting
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applied research and analyses.

Teaching and activities I.7. Ability to organise teaching and teach at all II.6. Teaching, using modern teaching methods and
related to the administration levels of higher education. educational technology; primarily supervision of
and development of teaching I.8. Effective supervision of master’s or doctoral students, incl. doctoral students.
students. II.7. Professional development to enhance teaching
Volume: up to 20% of working and supervising skills.
time
Participation in university I.9. Experience in team or project management. II.8. Activities related to the governance and
governance and institutional institutional development of the university,
development including
II.8.1. recommended is participation in the work
Volume: at least 5% of of academic and administrative decision-making
working time bodies;
II.8.2. professional development to enhance
management skills.
Social and public activities I.10. Participation in activities related to the II.9. Social and public activities, including
promotion and implementation of the II.9.1. popularisation of the specialisation;
Volume: at least 5% of specialisation at the national or international II.9.2. participation in activities related to the
working time level. promotion and implementation of the
specialisation at the national or international
level.

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Annex 8
Requirements for an applicant to the position of research fellow
and duties of a research fellow

I. Requirements for applicant to the position II. Duties


Research, development and I.1. Ability to participate in organising RDC II.1. Participation in RDC activities under the
creative activities activities in the specialisation. supervision of a professor, associate professor,
I.2. Internationally recognised professional research professor or senior research fellow.
Volume: at least 70% of research, the volume of which so far is II.2. Internationally recognised research in five
working time equivalent to that of at least one doctoral thesis. years at least in the volume equivalent to that of 1.5
doctoral thesis.
II.3. Development of skills necessary for RDC
activities, and professional development.
Teaching and activities II.4. Teaching, using modern teaching methods and
related to the administration educational technology, primarily supervising
and development of teaching students of the first and second level of higher
education.
Volume: up to 20% of working II.5. Professional development to enhance teaching
time and supervising skills.
Participation in the II.6. Participation in the work of the university’s
governance and institutional decision-making bodies is recommended.
development of the university II.7. Popularisation of the specialisation.
and social and public
activities

Volume: up to 10% of working


time

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Annex 9
Requirements for an applicant to the position of junior research
fellow and duties of a junior research fellow

I. Requirements for applicant to the position II. Duties


Research, development and I.1. Ability to participate in the RDC activities in II.1. Participation in RDC activities under the
creative activities the specialisation under the supervision of a supervision of a professor, associate professor,
professor, associate professor, research professor research professor or senior research fellow.
Volume: at least 75% of or senior research fellow. II.2. Research in five years at least in the volume
working time equivalent to that of one doctoral thesis.
II.3. Development of skills necessary for RDC
activities, and professional development.
Teaching and activities II.4. A junior research fellow may be involved in
related to the administration teaching.
and development of teaching II.5. Professional development to enhance teaching
skills.
Volume: up to 20% of working
time

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Annex 10
Further principles for the evaluation of performance of principal
duties in the Faculty of Social Sciences
[effective as of 1 January 2019]

1. Teaching and activities related to the administration and development of teaching


1.1. The principles laid out in the following table and in clauses 1.2–1.5 are taken into account upon the evaluation of workload of teaching
subject courses, incl. e-learning courses, and supervising student papers and doctoral students whose progress has been positively
reviewed.
Proportion of teaching and
activities related to Supervising
Courses taught in a Total ECTS credits
Position administration and in a year in ECTS
year in ECTS credits issued in a year
development of teaching in credits
total working time
professor 30% 450 110 560
associate professor 40% 630 65 695
lecturer 40% 810 60 870
assistant, teacher 70% 990 50 1040
lead research fellow 5% 90 30 120
senior research fellow 20% 180 60 240
research fellow 20% 360 60 420
junior research fellow 20% 360 60 420
1.2. The proportion of teaching and activities related to the administration and development of teaching in the working time of the academic
staff of the Faculty of Social Sciences is expected to be as shown in the table in clause 1.1. Exceptions are agreed pursuant to clause 5.1.
1.3. For each academic position it is expected that as a result of the employee’s teaching and activities related to the administration and
development of teaching, the number of ECTS credits as shown in the last column of the table in clause 1.1 is issued in a year. The
proportion of ECTS credits issued for courses and supervising can be changed by agreement with the immediate organiser of work.
1.4. For supervising a doctoral thesis, the workload of an academic staff member is calculated according to the number of credits awarded for
research during the progress review and at the defence of the doctoral thesis to the specific doctoral student.

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1.5. The council of a structural unit has the right to establish further principles regarding the number of contact hours an employee in each
academic position has to teach in the course of teaching and activities related to the administration and development of teaching.
2. Research, development and creative activities
2.1. The following will be taken into account as publication of the results of research, development and creative activities:
2.1.1. articles in leading international peer-reviewed scientific journals of ETIS publication categories 1.1 and 1.2;
2.1.2. articles or chapters in publications of recognised international science publishing houses of ETIS publication category 3.1;
2.1.3. monographs published by internationally recognised science publishing houses.
2.2. Academic staff, excl. teachers, have the duty to participate in research and development projects.
3. Participation in the governance and institutional development of the university
3.1. Lecturers and research fellows are recommended to participate in the work of academic and administrative decision-making bodies and
improve their management skills.
4. Social and public activities
4.1. In addition to those specified in clause 7 of the Job Descriptions of Academic Staff, the following activities are taken into account as
social and public activities:
4.1.1. appearances on the radio, television, online media, presentations at conferences and seminars for the popularisation of the
specialisation;
4.1.2. initiating and/or completion of projects that aim to apply the expert knowledge in the specialisation for the benefit of the society;
4.1.3. participation in activities related to the promotion and application of the specialisation at regional, national or international level;
4.1.4. consultations, meetings, expert assessments, e.g. for policymakers and international organisations;
4.1.5. giving lectures and introducing one’s activities abroad;
4.1.6. speaking to schoolchildren;
4.1.7. other public appearances, for example in clubs, societies and local government authorities.
5. Substitution of principal duties
5.1. Where justified and if agreed previously with the immediate organiser of work, a higher volume of work and performance in one principal
duty may substitute for lower volume and performance in another principal duty to the extent of 20% of the working time.
5.2. When substituting principal duties, the restrictions provided in clause 9.1 of the Job Descriptions of Academic Staff must be complied
with.

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Annex 11
Further principles of determining the workload of contact-based
instruction in teaching and activities related to the administration and
development of teaching in the Faculty of Medicine
[effective as of 1 January 2019]

1. For the academic staff of the Faculty of Medicine, the minimum workload of contact-based (face-to-face) instruction in teaching and
activities related to the administration and development of teaching is the following:
Academic position Min. workload of contact-based teaching
in a year
assistant, teacher 385 academic hours
lecturer 345 academic hours
associate professor 269 academic hours
professor 154 academic hours
lead research fellow, senior research fellow, 64 academic hours
research fellow

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Annex 12
Further principles of determining the workload of contact-based
instruction in teaching and activities related to the administration and
development of teaching in the Faculty of Science and Technology
[effective as of 1 January 2019]

1. For the academic staff of the Faculty of Science and Technology, the minimum workload of contact-based (face-to-face) instruction in
teaching and activities related to the administration and development of teaching is the following:
Academic position Minimum workload of contact-based
teaching in a year
teacher 448 academic hours
assistant 320 academic hours
lecturer 288 academic hours
associate professor 224 academic hours
professor 128 academic hours
lead research fellow, senior research fellow, 64 academic hours
research fellow
2. By agreement with the head of the institute, also work on MOOCs and other forms of e-learning and other similar activities may be taken
into account as contact-based teaching workload.
3. Contact-based teaching workload does not include supervising graduation or doctoral theses.

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