Fixed Scope Offering

Fusion Financial Implementation

© Mindtree limited 2015

Agenda

 Introduction
 Business Objectives
 Product Overview
 Key Implementation Features
 Implementation Packages & Timelines
 Cloud App Services Implementation Approach
 High Level Project Plan
 High Level Scope (Package1 to Package3)
 Application Scope
 Scope Exclusion
 Implementation Methodology
 Key Assumptions
 Project Deliverables
 Project Team Structure
 Optional Expansion Packs
 Mindtree Facts

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Introduction

 Mindtree would like to present this fixed scope offering for Fusion Financial implementation in
cloud.

 Mindtree is an Oracle gold partner and Fusion capability building is one of its top corporate
priorities and part of Organization strategic objectives to expand its services offering around
cloud and related technologies. We have Oracle certified Fusion Financial professionals with
strong domain knowledge ,implementation skills and years of delivery experience.

 This document provides a quick walkthrough of the fixed scope offering of Fusion Financial
implementation that includes Fusion Financial product features, high level scope , timelines ,
assumptions & dependencies.

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Business Objectives

 Implement a disciplined Financial management environment providing relevant insight and

operational rights to users at different levels in the Financials chain and various levels in the
organizational hierarchy
 Integrated processes with accurate record keeping & accounting
 To have Real Time Reporting & Analysis of the organization's Financial Position
 To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing
 Holistic view with In-built intelligence, role-based dashboards and embedded decision support
system
 Unify and automate processes across all departments
 Maintain the smoothest business operations while keeping maximum controls
 Elimination of paper work with goal to achieve online and efficient environment
 Native user experience that allows key functionalities accessible from mobile web browsers of
mobile Apps

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Oracle Financials Cloud and Overview
of Fusion Financials
Financial
SOCIAL
Financial
Management Reporting

Planning
MOBILE
Financial Cash and
Analytics and Treasury
Budgeting Management
INTEGRATION
Travel and Order Governance,
Expense Capture, Risk and
Management Revenue Compliance
and ANALYTICS
Collections

• Improve Productivity • Increase Insight

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Key Implementation Features

Faster Deployment of Essential Business Functions with Lower Costs

Rapid Activation Configuration of

of Service Defined Scope

Rapid
Fully Simplify Your Journey implementation
Provisioned & To The Cloud methodology
Working System mPace based on
OUM

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Implementation Packages &
Timelines
Name Subscription Modules Duration

• Oracle Fusion Financial Cloud Service • Fusion General Ledger

• Fusion Financial Reports Center Cloud Service • Fusion Payables
Package 1- Oracle • Fusion Transactional Business Intelligence • Fusion Payments 16 weeks
Fusion Financial • Fusion Receivables
Cloud Essentials • Fusion Assets
• Fusion Cash Management
• Sub ledger Accounting (SLA)
• Oracle Fusion Financial Cloud Service • Fusion General Ledger
Package 2- Oracle • Fusion Financial Reports Center Cloud Service • Fusion Payables 18 weeks
Fusion Financial • Fusion Transactional Business Intelligence • Fusion Payments
Cloud Complete Suite • Fusion Expenses Cloud Service • Fusion Receivables
• Fusion Assets
• Fusion Cash Management
• Sub ledger Accounting (SLA)
• Fusion Expenses
Package 3- Fusion • Oracle Fusion Financials Accounting Hub • Fusion Accounting Hub 12 weeks
Financials
Accounting Hub
(co-existence)

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High Level Program Plan:
Package-1

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High Level Program Plan:
Package-2

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High Level Program Plan:
Package-3

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Application Scope
Process Activity

Ledger • Single Ledger will be defined based on reporting requirement

Legal Entity • Single Legal Entity will be defined based business requirement

• Required COA (with segments, labels and value sets) will be defined based on
business requirements, date effective account hierarchies would be defined
Chart of Accounts
based on parent child relationship between segment values. Up to seven (7)
segments in the CoA structure would be defined

Asset Books and Categories • Single fixed asset book shall be created with max 10 asset categories .

Customers & Suppliers • Required customer and supplier data will be created /loaded in the system

• specific application roles: Accounts Payable Manager, Accounts Payable

Supervisor, Accounts Receivable Manager, Asset Accountant, Asset
Accounting Manager, Cash Manager, Collections Agent, Collections Manager,
Security Expense Auditor, Expense Manager, Financial Analyst, Financial Application
Administrator, General Accountant, General Accounting Manager,
Intercompany Accountant, Tax Accountant, Tax Administrator.
• One Customer specific data role for each of the implemented application roles

Bank Accounts • Required bank account details shall be created

Integrations • Up to four(4) integrations to be defined( card companies and Bank EFT).

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Application Scope(Contd.)
Applications Key Processes Setup Activity
Manage Journals:
Manage Journal Entries
Manage Recurring / Allocation Journals • Ledger sets
Manage Intercompany Journals • data access sets
Journal Approvals • Intercompany Balancing Rules
Budget Journals • Journal Approval Rules
• Auto Post Criteria Sets
Account Balance Reporting: • Journal Reversal Criteria Sets
General Ledger
Account Balance Translation • Accounting and Reporting Sequences
Account Balances Revaluation Allocations and Periodic Entries
Account Balances Multi Reporting • Revaluations
Consolidation & Eliminations • Historical Rates
• Open First Period
Account Balance Analysis:
Real Time Account balance Analysis through
Excel
Manage Expense Report:
Submit expense reports
Integrated Mobile expense report submission
• Expenses System Options
Manage expense report audit
• Expense Report Templates
Expense Expense report approval
• Expense Approval Rules
Management Manage Employee advances
• Conversion Rates and Policies
Expenses Reimbursement:
Employee expenses reimbursement
Corporate card expense payment

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Application Scope(Contd.)
Applications Key Processes Setup Activity

Suppliers & Supplier Invoice Management:

Manage Suppliers
Manage Supplier Invoices
Invoice Approvals • Configure Procurement Business Function
Spreadsheet based invoicing • Procurement Agents and Suppliers
Withholding On invoices • Common Options for Payables and
Accounts Payables
Procurement Distribution Sets
Supplier Payments and Prepayments • Invoice Tolerances
Supplier Single Payments and Batch Payment • Disbursement System Options
Payment Printing, Payment Voiding/Hold/Reissue

GL Reconciliation: Payables & GL Reconciliation

Manage Customers & Customer Invoices: • Receivables System Options

Manage customers • Receivables Activities
Manage customers Invoices • Auto Accounting Rules
Invoice adjustments • Remit-to Addresses
Credit memo application • Standard Memo Lines
Advance billing revenue recognition • Funds Capture Payment Methods
• Funds Capture Process Profiles
Accounts
Customer receipt management: • Internal Payees
Receivables
Manage customer receipts • Payment Systems
Automatic customer receipts • Receipt Classes and Methods
Credit card receipts processing • Lockbox
Receipt reversal/refund • Transmission Formats for Lockbox
Auto receipt Application • Statement Cycles
• Create Customer
GL Reconciliation: Receivables & GL Reconciliation • Approval Limits
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 Application Scope(Contd.)
Applications Key Processes Setup Activity

Manage Assets:
Manage fixed assets
Manage Capital work in progress
Asset addition through payables & spreadsheet
• Fixed Assets Flex field Value Sets
Manage asset impairment
• Fixed Assets Key Flex fields
Manage asset retirement
• System Controls
• Fiscal Years
Manage Asset details:
Asset Management • Asset Locations
Manage asset locations
• Asset Calendars
Manage asset employee assignments
• Prorate Conventions
Manage asset category
• Asset Categories
• Asset Books
Asset Depreciation:
Asset depreciation
Unplanned asset depreciation
Suspend depreciation
Bank Reconciliation:
Import bank statement
Auto/Manual bank reconciliation
• Payment Methods
Reconciliation tolerances
• Payment Process Profiles
• Create Banks
Cash Management Manage External Transaction:
• Branches and Accounts in Spreadsheet
Record external transaction
• Upload Banks, Branches, and Accounts
Auto transaction creation from bank statement

Reconciliations:
Cash management & General ledger reconciliation

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Application Scope(Contd.)

Applications Key Processes and Setup Activity

Intercompany Organizations:
Manage Intercompany Organizations

Intercompany Transactions: • Intercompany Balancing Rules and Accounts

Intercompany Invoicing • Intercompany Accounts
Common Financial
Intercompany Journals • Intercompany Transaction Types
Module
Intercompany batch Approvals • Intercompany Organizations and Security
Spreadsheet Based transaction batch • System Options

Reconciliations:
Intercompany reconciliation

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Application Scope(Contd.)
Process Activity
Data Migration • Migration of open balances and open transactions
• Migration of Assets
• Migration of Trial balance
• Migration of Master data like Active Suppliers, Active Customers and Banks
• Active Chart of Account Values
Note:
1. Data has to be provided in Mindtree Template and only open transactions
shall be Migrated
2. Migration of historical data is out of scope for the project
Reports Development of 5 transactional Reports using BI Publisher
Recommended Reports
•Customer Account Status Report
•Create Customer Statements Execution Report
•Payables Negative Supplier Balance Report
•Asset Register Report
•Trial Balance Report
Email Alerts •Development of 2 Emails Alerts (as per the requirements)

SLA Modifications •Development/modification of 2 SLA events (as per the requirements)

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Scope Exclusion
Configuration Details
Single Sign On
Third Party Integrations
Custom Job Roles
Data Extraction and Cleansing
End User Training
Change Management
Migration of Historical Data
Upgrade
Country Localization
Single Sign On setup is not included in the current scope of work
Integrations with third party systems (inbound/outbound) is not included in current scope
of work
Configuration ofcustom job roles would be not considered as part of the project scope
Data extraction from third party system is not included in the scope of the project
Mindtree would follow the train the trainer approach, and end user training is not included
in the scope of the project
Organization change management would be the responsibility of the customer
Migration of historical data is out of scope for the project
Upgrade of Fusion Application during project is out of the scope
Any Localization feature for any country is out of the scope

Dependencies
 Legacy system data extraction is client’s responsibility
 Change management will be clients responsibility
 Third party interfaces or extracts testing will be the respective vendors responsibility

— Client to provide the necessary facility to the Consultant while onsite – Workstation,
access, administration of projects - such as photocopy facilities, phones and other services
— All key users of client would be available at common location for all project execution activities including
Key User Training and Testing

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Implementation methodology:
mPACE for Fusion Financials

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Key Assumptions
 Mindtree’ s mPace methodology based on OUM will be used for implementation.
 Implementation is based on cloud deployment model hosted at Oracle
 Organizational Change Management will be Client’s responsibility
 Customer will avail required infrastructure that will be fully dedicated to implementation services
 Customer will accept providing the service remotely
 Any approvals and/or feedback from the customer will be the responsibility of customer project
manager and must not exceed Two work days since the delivery date
 Single country and one language ( English) is included in scope
 All implementation activities, deliverables, Data Collection Sheets and other documentations will
be provided in English Language
 Project execution will be via onsite offshore model
 Client would assign a project manager to manage clients stake holders team
 Client to finalize Subscription for respective product from Oracle prior to implementation start
date
 Project Team training-Only train the trainer sessions would be provided by Mindtree
 There would be no application upgrade during project implementation
 There would be two environments available – One staging and one production environment

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Project Deliverables

Deliverables included in the scope Description

Project Work Plan List of high level tasks and associated timelines

Business Requirement questionnaire for solution

Configuration Requirement Questionnaire
design of the to be system

Summarized configurations based on solution

Application Configuration Document
design.

Test Plans and scripts Test scenarios & results to test the solution

Set up Document Questionnaire to gather requirements

Training Material Super user training material

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Project Team Structure
Mindtree Team Roles
Project Manager
 Responsible for day to day project activities
 Weekly status reports /Milestones
 Issue and Risk escalation
 Interfaces the customer business team
 Gathers business and functional requirements
 Designs access and visibility model
 Develops solution prototypes
Functional Consultant
 Maps requirements to the application
 Configures page and field layouts
 System set-up / field labeling
 Implements visibility solution
Technical Consultant
 Conducts the integration & data migration workshops
 Provides data import guidance
 Provides feedback on data import process
 Validate customer data mappings
 Executes data migration process
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Customer Team Roles
Project Manager
 Manages communication internally
 Manages and engages resources to participate in the project
 Learns various aspects of the application
 Dedicated to project from kick-off through go-live
Business Process Lead
 Owner of business requirements
 Gathers user feedback during prototype, configuration, and
validation phases
 Available as needed during the project (50%)
Finance Accountant Data Specialist
 Responsible for formatting and cleansing data
 Ensures correct import data mapping
 Validates imported data
 Available as needed during project (25%)
Financial SME/Super User
 Attends the business process workshops to provide detailed
requirements
 Validates scope
 Validates configured application
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Optional Expansion packs

• Integration with legacy applications

• Historical data upload
• Custom roles set up
• End user training
• Upgrade services for future releases
• Regression Testing framework for Upgrade process
• Post go live support beyond sustain period
• Implementation services for additional Fusion modules
• Fusion Automated Invoice Processing Cloud Service
• Fusion Advanced Collections Cloud Service
• Fusion Financial Reports Center Cloud Service
• Fusion Mobile Financial Reporting Center

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Thank You

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