Electronic Course Registration (eCR)

Guide for Part-Time Undergraduate

Programmes

© 2019 Singapore University of Social Sciences

1 Updated on 04/04/2019
 Contents

Topics
Page Number

Step-by-Step Guide to Completing eCR

1) Workstation Configuration 3

2) Step by Step
 Getting started 3
 Step 1 of eCR 8
 Step 2 of eCR 14
 Step 3 of eCR 15
 Step 4 of eCR 18
 Step 5 of eCR 19
 Step 6 of eCR 20

3) Enquiries 22
.

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STEP-BY-STEP GUIDE TO COMPLETING eCR
1. Workstation Configuration
Students should have a PC with internet connectivity running on web browser at Internet Explorer 7.0 or
greater, Firefox 16.0, Safari 5.1 or Chrome 20.
2. Step-By-Step
 Enter the Singapore University of Social Sciences (SUSS) website’s URL: http://www.suss.edu.sg.
SUSS Homepage will appear (Fig. A). On the top right corner, click on ‘Login’ and select ‘Student
Portal’.

Fig. A

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  Login screen will appear (Fig. B). Key in User ID and Password, then click ‘Log On’.

Fig. B

NOTES:
 After 60 minutes of no-activity upon logging in, you will be logged out automatically.
 If you have forgotten your password, please click on ‘Forget Password’.

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 Upon successful login to your Student Portal, you will see the following page (Fig. C). Click on ‘E-
SERVICES’.

Fig. C

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 Once the Student e-Services page is loaded (Fig. D), click on ‘eCourse Registration’ and a pre-
enter page (Fig. E) will show. Please take note that e-Course Evaluation has to be completed before
you can proceed with your eCR (if e-Course Evaluation has not been done, a prompt will appear to
remind you and you will not be able to proceed to eCR).
Note: Click on ‘e-Course Evaluation’ link on left panel to complete evaluation.

 If you want to view your Curriculum Plan, you can click on “View Curriculum Plan” which is found
on the left panel of the Student Portal. Curriculum Plans are categorized by School, followed by
Programmes. Please click on the respective link to access your Curriculum Plan.

Click here to view Curriculum Plan

Fig. D

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 Scroll the screen down and click on “Proceed with eCR Submission” to start eCR. A prompt (Fig.
F) will appear. Click on “Ok” to proceed.

Note: Please go through the respective links to access the timetables, eCR Guide, Important notes
and Academic and Event Calenders before proceeding further.

 If you want to view your Academic Profile, you can click on “View Academic Profile”.

Click here to view Academic Profile

Fig. E

Fig. F
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Step-1-screen:

a. Selection of Credit Units

You will see the ecourse registration submission page. Please select the credit units you want to
read for both Non-University Core (Non-UCore) courses (Compulsory and Elective courses found
in your Programme structure) and University Core (UCore) courses (not applicable for students in
the Law programmes) in the next semester.

b. Selection of Non-UCore Courses

i. Preference Ranking
Select your Non-UCore courses for next semester by checking the boxes and select preference
ranking (Fig. G) (assuming that you have passed all courses taken in current semester). You
can select more courses than the credit units you have indicated that you want to read in the
next semester as the additional courses will be considered as your reserve courses in the event
if the main courses you selected are not offered to you.

For instance, you can register to read 20cu of Non-UCore courses but select six 5cu of Non-
UCore courses. The four courses with preference ranking 1 to 4 will be your main selections
while the two courses with preference ranking 5 to 6 will be your reserve courses. Do note that
you are allowed to select up to a total of 12 Non-UCore and UCore courses and each course
should not have a duplicate preference ranking.

ii. Courses with More than One Presentation

For courses which are presenting in both Term 1 and 2, you can select the term which you
would like to take (see example in Fig. G where SSC211 is presenting in both terms). Please
note that you can choose the other term as a reserve if this course is not a course which needs
to be taken with another course as a group.

Courses with 2 Runs

Fig. G
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iii. Courses with Face-to-Face or Online Class Option
There are some courses where you can select between face-to-face or online class option.
Please note that the online class option is denoted with a prefix of v in the Course Run code
section. In the example in Fig. H, the course run code for online class option for BUS354 is
denoted with “VRUN02 – THU, TERM 2, WEEK 2”. If you have selected this option, it meant
that you would like to register for online class for this course. There will be a message to
inform you that this option has no face-to-face classes upon final submission of your eCR
records (see example in Fig. I).

If you would like to register for the face-to-face option, you can select “RUN01 – THU, TERM
2, WEEK 2”.

Fig. H

Fig. I

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c. Future Resit Courses

If you have a future resit course to be offered to you in the next semester, the course’s information
will be reflected in this page too (Fig. J). Do note that the future resit course will be counted towards
your outstanding credit units.

If you would like to drop this future resit course, you can return to the first page of eCR and click
on the “Proceed to Drop Resit” button (Fig. K). Once you have click on this button, a list of future
resit course(s) that will be offered to you will appear (Fig. L). Click on the future resit course(s)
which you would like to drop and indicate the reason for dropping the course(s). Upon clicking the
“Proceed to Drop Resit” button, a warning prompt will appear to remind you that this action is
irreversible. To confirm, you can click on the “Ok” button (Fig. M).

Resit Course

Fig. J

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Click to Proceed

Fig. K

List of Resit Course

Fig. L

Please insert your reason

Click ‘OK’ to drop course

Fig. M

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d. Selection of General Elective Courses

If General Elective courses are offered in your programme and you want to select “General Elective
Courses”, please click on the “Add General Elective Course” Link (Fig. N) and select the “Discipline”
which you would like to select the courses from. A list of courses from that discipline will be
available for your selection (Fig. O). Please click “Save” under the Action column after you have
completed your selection (Fig. O).

If you are from intakes prior to January 2019, you will also be able to select whether you would like
the course to be counted toward the graduation requirement of General Elective or UCore (Fig P).

Click to ‘Add’ General Elective

Fig. N

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 Fig. O

List of course from GE discipline available

Fig. P

To proceed to course registration page for UCore courses, you can either click on the “UCore Section”
tab or you can click on the “Proceed to UCore Section” button.

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Step-2-screen (not applicable for students in the Law programmes):

You will see the course registration page for UCore courses. Select your UCore courses for next
semester by checking the boxes and select preference ranking (Fig. Q). Please note the ranking you
have provided for the Non-UCore courses you have selected in Step 2 and ensure that you did not specify
the same ranking as that indicated for Non-UCore courses.

To proceed to course registration page for Repeat courses, you can either click on the “Repeat
Preference Section” tab or you can click on the “Proceed to Repeat Preference Section” button.

If you want to make amendment to your selection in the Non-UCore Section, you can either click on
the “Non-UCore Section” tab or you can click on the “Back to Non-UCore Section” button.

Fig. Q

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Step-3-screen:

a. Repeat Preference for Currently Pursuing Courses

You will see the course registration page for Repeat courses (for both Non-UCore and UCore
courses).
Select your preference to repeat current course(s) by indicating “No” if you do not wish to repeat
the course(s) in the event if you did not pass the course(s) or “Yes with ranking preference” if you
would like to repeat the course in the event if you did not pass the course(s). By default, the selection
is set to “Yes – 1 (which stands for preference ranking 1)” (Fig. R). Please ensure that there is no
duplicate preference ranking for the repeat courses.

Fig. R

There are some courses where you can select between face-to-face or online class option. Please
note that the online class option is denoted with a prefix of v in the Course Run code section. In the
example in Fig. S, the course run code for online class option for BUS354 is denoted with “VRUN02
– THU, TERM 2, WEEK 2”. If you have selected this option, it meant that you would like to register
for online class for this course. There will be a message to inform you that this option has no face-
to-face classes upon final submission of your eCR records (see example in Fig. T).

If you would like to register for the face-to-face option, you can select “RUN01 – THU, TERM 2,
WEEK 2”.

Fig. S

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 Fig. T

b. Replacement Course for Currently Pursuing Course

If a course is to be replaced by another course in the next semester and the replacement course is
presenting in the next semester, you can register for the replacement course under the Repeat
Preference section (see example in Fig. U where ANL355 is a replacement course for BUS362).

Fig. U

c. Registration for Course which is taken as a Challenge Exam

If you are currently taking a course as a Challenge Exam, and you would like to register your
intention to read the course in the next semester in the event if you did not pass the Challenge Exam,
you can register for the course under the Repeat Preference Section (via the CEX Course column).

Fig. V

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Click the “Proceed Next to Summary” button when done.

If you want to make amendment to your selection in the Non-UCore or UCore Sections, you can
either click on the “Non-UCore Section” or “UCore Section” tab or you can click on the “Back to
Non-UCore Section” or “Back to UCore Section” button.

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Step-4-screen:
A prompt (Fig. W) will appear. Click on “Ok” to proceed.

Fig. W

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Step-5-screen:
A summary of your selected courses will be shown.
Verify summary of selections done in the respective tables (Fig. X). Click “Submit” to proceed. If you
wish to make changes to your selections, you can go back to the previous steps by clicking on the
“Cancel and Return to Repeat Preference Section” button.
Note: The box “I agree & confirm” is checked by default.
Click the “Submit” button.

Fig. X

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Step-6-screen:
The submission is done and a Confirmation Page will appear. Please remember to print a copy of
your eCR submission (Fig. Y) for reference.
Your eCR has now been completed.

Fig. Y

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Below is a list of common alert messages:

Situations Prompt Message

Did not indicate preference ranking for
selected courses. Please specify Preference Ranking for all selected
You will not be able to proceed to the courses.
next step.
Same preference ranking indicated for
more than one course. Duplicated preference ranking found. Please try
You will not be able to proceed to the again.
next step.
Selection of 1 or more repeat
preference(s) and/or new course(s) but
Total credit unit to read for next semester = 0 but you
total credit unit to read for courses for
have selected 1 or more repeat preference(s) and/or
the next semester is 0cu.
new course(s). Please re-select.
You will not be able to proceed to the
next step.
Indication of a value in the total credit
unit to read for courses for the next
semester but no selection of any repeat
You have not selected any courses. Please re-select.
preference(s) and/or new course(s).
You will not be able to proceed to the
next step.
Total credit unit indicated to read for
next semester is less than the highest
Total credit unit to read for next semester is less than
credit unit of any repeat preference(s)
the sum of repeat preference(s) and/or new course(s).
and/or new course(s).
Please re-select.
You will not be able to proceed to the
next step.
Total credit unit indicated to read for
next semester is greater than the sum of Total credit unit to read for next semester is more than
repeat preference(s) and new course(s). the sum of repeat preference(s) and/or new course(s).
You will not be able to proceed to the Please re-select.
next step.
Total credit unit indicated to read for
Total credit unit to read for next semester = sum of
next semester is equal to the sum of
repeat preference(s) and/or new course(s). Please also
repeat preference(s) and new course(s).
note that you did not register any reserve non-UCore
You can click “Ok” to proceed.
courses. Do you want to proceed?
Total credit unit indicated to read for
Total credit unit to read for next semester is equal or
next semester is equal or less than the
less than the sum of repeat preference(s). Please also
sum of repeat preference(s).
note that you did not register any new non-UCore
You can click “Ok” to proceed.
courses. Do you want to proceed?
Selection of main courses which have
the same class date and time. Class timetable clash for Course A and Course B.
You will not be able to proceed to the Please re-select course.
next step.

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 Situations Prompt Message
Selection of main courses which have
the same exam date and time. Exam timetable clash for Course A and Course B.
You will not be able to proceed to the Please re-select course.
next step.
Selection of main courses which are of
excluded combination of each other. Course exclusivity for Course A and Course B. Please
You will not be able to proceed to the re-select course.
next step.

3. Enquiries
For further enquiries on eCR, please contact Student Support at 6248 9111 (code 1) or send an email to
students@suss.edu.sg.

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