Al-Jaber International Company

Procedure
Legal and Other Requirements
Revision History
Revision Description of
DATE Initiated By Completed By
No# Changes
1st Oct 2016 Management Integration for ISO Management
01 Representative 14001 and OHSAS Representative
18001

Distribution List
Sr. No/ Designation Issue Date Distributed by

Management Management
01 1st Oct 2016
Representative Representative
Management
02 CEO 1st Oct 2016
Representative

03 Management
Chairman 1st Oct 2016
Representative

Document Issue Revision Original Issue Revision Document Document Document

Number Number Number Date Issue Date Prepared By Reviewed by Approved By
Management
Representati CEO Chairman
AJB-IMS-PR-
1.0 01 01-01-16 01-10-16 ve
13

Copyright

This document contains confidential information. It may be copied in full or in parts only by Al-Jaber
International Company and only for the purpose of Al-Jaber International Company related activities.
Disclosure of any information contained within this procedure to any person (s) outside the employee of Al-
Jaber International Company without written permission of the Top Management is strictly prohibited.

Page 1 of 5
 Al-Jaber International Company
Procedure for Legal and other Requirements
Original Issue Date: Revision Issue date:
Doc. No: AJB-IMS-PR-13 Issue Number: 01 Revision Number: 01
01st January 2016 01st October 2016

Contents

Revision History .................................................................................................................................... 1

Distribution List ..................................................................................................................................... 1
Contents ................................................................................................................................................ 2
1. Purpose ........................................................................................................................................ 3
2. Scope of Product and Services ................................................................................................... 3
3. Responsibilities ............................................................................................................................ 3
4. Procedure..................................................................................................................................... 4
4.1 General ................................................................................................................................ 4
4.2 Identification of Legal and other requirements ............................................................... 4
4.3 Changes that may affect legal and other requirements .................................................. 5

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 2 of 5
 Al-Jaber International Company
Procedure for Legal and other Requirements
Original Issue Date: Revision Issue date:
Doc. No: AJB-IMS-PR-13 Issue Number: 01 Revision Number: 01
01st January 2016 01st October 2016

1. Purpose

The purpose of this procedure is to provide a systematic approach for identifying federal, state, and local
HSE legal and regulatory requirements, and other requirements to which Al-Jaber subscribes and to
assign responsibilities, and to monitor and evaluate compliance with applicable laws and regulations.

2. Scope of Product and Services

This procedure is applicable to all the activities, services and operations carried out at various
levels at Al-Jaber.

3. Responsibilities

a) Management Representative is responsible and accountable for the implementation of this

Procedure.

b) Management Representative is responsible for the initiation of this procedure.

c) HSE Incharge in consultation with Management Representative is responsible to identify

applicable legal and other requirement to which Al-Jaber subscribes.

d) HSE Incharge is responsible for preparing, monitoring and reviewing list of applicable legal
and other requirements.

e) HSE Incharge and is responsible for collecting, extracting and updating the legal and other
requirements.

f) Management Representative is responsible for communicating the identified Environmental legal and
other requirements to the employees and interested parties.

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 3 of 5
 Al-Jaber International Company
Procedure for Legal and other Requirements
Original Issue Date: Revision Issue date:
Doc. No: AJB-IMS-PR-13 Issue Number: 01 Revision Number: 01
01st January 2016 01st October 2016

4. Procedure
4.1 General

Al-Jaber has established QHSE policies which includes its commitment to compliance
with applicable HSE legal and other requirements that relates to its environmental
aspects. These legal requirements can be in any form, such as legislation, including
statutes, regulations and codes of practice, etc. Depending on its circumstances and
needs, Al-Jaber may also subscribe voluntarily requirements, other than legal
requirements, that relate to its environmental aspects. Such other HSE requirements,
can include contractual conditions, agreements with interested parties, voluntary
principles, best practices or codes of practice, public commitments of the organization
or its parent organization, and corporate/company requirements.

Information related to regulatory and other requirements is obtained by contacting the

regulatory bodies, law advisors, browsing the official websites or through industrial
associations.

4.2 Identification of Legal and other requirements

The QHSE team organize the initial study to determine the applicable HSE Legal and other
requirements to which Al-Jaber subscribes.

The initial study shall be carried-out by QHSE team.

When undertaking the exercise of identifying HSE legal and other requirement, it shall be
ensure that;

a) All legislation, regulatory orders and other agreements which are of a legal or
binding nature are examined.
b) The applicable clauses in each legal and other document which require specific
action by Al-Jaber.
c) The requirement / action against each clause are identified and made in a form which
can be easily understood by the person responsible for implementation.

All the identified HSE legal, regulatory and other requirements are maintained by Admin / HR
Department in the actual released form and are made available to concern on requirement.

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 4 of 5
 Al-Jaber International Company
Procedure for Legal and other Requirements
Original Issue Date: Revision Issue date:
Doc. No: AJB-IMS-PR-13 Issue Number: 01 Revision Number: 01
01st January 2016 01st October 2016
4.3 Changes that may affect legal and other requirements

Changes to, and development of new activities, processes and services may change the Al-
Jaber legal and other obligations. Such changes include:

a) Changes in processes and technology, and introduction of new processes;

b) Increase, reduction, or modification of the point of sources of emissions and discharges;
c) Changes in the inventory of chemicals and other regulated substances;
d) Significant expansion or reduction in business activities;
e) Facilities addition or relocation;
f) Temporary projects, such as construction, installation of new equipment etc.

HSE Incharge is responsible for identifying changes in activities, processes and services that
may change the facility's legal and other Requirement and to communicate the changes to
the Management Representative. Relevant changes may also be identified by the
Management Representative in reviews or by internal or external audits of the QHSE.

Management Representative reviews the reported changes and determines their legal and
regulatory impact and risk. When the change triggers new regulatory requirements,
subsequent changes shall be made in the relevant legal framework accordingly.

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 5 of 5