CIVIL DEPARTMENT

FIRST SEMESTER DIPLOMA

Dept..of Civil
Dedicated
To
My Beloved
Parents

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 PREFACE

I take an opportunity to present “Basic Computer Skills” Lab manual to

the students of First Semester Diploma in Civil Engineering. The object of
this manual is to present the practical subject matter in most concise,
compact & in easy manner.

This manual deals with all topics as per syllabus prescribed by the Board
of Technical Education, Karnataka.

This manual deals with the basic concepts of computer, how to use MS
office tools & other matters.

I hoped that this book will be immense use to students of polytechnics. I

wish to express my gratitude to Vidya Vikas Polytechnic, Mysore for
providing me an opportunity to bring out this manual.

I grateful to our Beloved Secretary. I am thankful to Principal & Director

of VVET-Polytechnic.

I also express my sincere thanks to my HOD & colleagues for their help &
valuable suggestions given from time to time.

Coming together is Beginning, Keeping together is Progress, and Working

together is Success.

Dept..of Civil
Mysore Sharath.M.N

E-mail: sharath010@gmail.com

Sl.No Contents
1 Computer Basics

2 Input & Output devices

3 Operating Systems

4 Windows Environment

5 Windows Explorer

6 Procedure to create Personal Letter

7 Procedure to create Company Letter Head

8 Procedure to create Simple News Letter

9 Procedure to create a Memo

10 Procedure to create a Resume

11 Procedure to create Greeting Card

12 Procedure to create a Cover Page of a Project Report

13 Procedure to create a Mail merge Letter

14 Procedure to create a Macro for inserting picture & formatting the text

15 Procedure to create a Simple Presentation to list simple DOS commands,Hardware,Software

16 Procedure to create a Work sheet with 4 columns, Enter 10 records & find Sum of all Columns

17 Procedure to create a Report containing the pay details of the Employee

18 Procedure to create a Student Result Sheet

19 Procedure to create a Simple BarChart to highlight the Sales of Company for 3 diff periods

20 Procedure to create a Pie Chart for simple data & give Legends.

21 Procedure to create a Worksheet importing data from database & calculate all columns

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22 Procedure to create a Macro which creates a line chart using data in Worksheet

23 Procedure to create simple table for Result Processing

24 Procedure to create Query table for the Result Processing table.

25 Procedure to create a Form to Update/Modify the Result Processing table.

26 Procedure to design a Report to print the Result sheet & Marks Card for Result

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Dept..of Civil
 COMPUTER BASICS
Aim: to study the block diagram of computer.

Computer: a computer is an electric device used for information processing. Computer has
following 4 functions.

 Accepting Data
 Processing Data
 Reducing Data
 Storing Results

Input Unit: input unit is an external device connected to central processing unit(CPU). It is
used to feed data & instructions for computing the given task or work. Thecontrol unit sends
the signal to this unit to receive data & instructions from the user & this data & instructions
are sent back to the CPU. Eg: keyboard, mouse, joy stick etc.

System Unit:this unit consist of two important units

1. Central Processing Unit(CPU)

2. Memory Unit

Central Processing unit: it is also called as CPU. The data & instructions received from input
device are processed in this unit. CPU is further divided into two important functional unit.

 Arithmetic units & Logic unit

 Control unit

Arithmetic unit: it performs the basic arithmetic operations such as addition, subtraction,
multiplication, division & the logical operations such as OR, AND, NOT etc.

Control unit: it is an important unit in a computer. It acts as a supervisor in a computer

system. It performs the following functions.

 Receiving data & instructions from the main memory

 Transpiring data & instructions
 Controlling input & output devices

Memory unit: the memory unit stores the data & instructions given by the user. The computer
memory is classified into two memories.

 Main memory or primary memory

 Secondary memory or Auxiliary memory

Main memory: the data & instructions given by the input unit are stored in the main memory.
This is a temporary memory, because the data & instructions gets erased during power failure.
The main memory is also called as primary memory. It consists of Ram & ROM memories.

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Random Access Memory (RAM): the data & instructions stored here get erased during power
failure. It is read &write memory where the user can read from or write randomly accessed
without scanning. Hence this is called RAM.

Read Only Memory(ROM): the data & instructions stored here do not get erased even during
power failure. Hence this memory is also called as permanent memory. The data can be read
from only. Hence this memory is called ROM.

Secondary memory: it is a permanent memory which stores large amount of information. It is

also called as Auxiliary memory or Bank up memory & it is connected to the CPU. It is made
up of magnetic materials. Eg: magnetic tape, magnetic disc, magnetic drums etc.

Output unit: it displays the result obtained after completion of a program. When the user
needs output. The control unit sends signal to this unit to display the result. Eg: monitor,
printer, plotter, etc.,

Models of computer: the different models of computer are,

 Desktop: here the computer components are assembled in a metallic box.

 Lap top: it is a portable computer; we can sit on users lap. It consists of batteries
power & screen. These are very useful during travelling from one place to another.
 Pocket PC: these are smaller in size & have faster internet access & can store less
information.
 Tablet PC: it uses electronic devices such as stylus & screen. Similar to writing in the
pen on a paper. These are used in police department, military services, manufacturing
industries.

Physical Components of computer:

 Mother Board: it is the main circuit board of a computer which provides connections
for all other peripherals (accessories) such as input & output devices. The mother
board houses the main processor & memory chip.
 Processing Chip: it is an integrated circuit made up of silicon which constitutes the
CPU. The processing chip is considered as the computer brain.
 Memory: it is a data storage space inside a computer memory. Usually the data is
stored using chips.
 HDD: it is an internal computer hardware device that reads the data from hard disc of
the computer.
 FDD: it is an internal/external hardware device that can read as well as write the data
from CD.
 SMPS: it requires AC input power supply & convert it into DC & supplies to mother
Board.
 Ports: it is a slot in a computer that allows it to be connected to the another computer
or any other hardware devices for the purpose of inputting or outputting information.
Ports are present both externally as well as internally.
 Modem Card(Internal/External): it is an add on card that allows communication
between computers. Co-axial cable or optical fibers, are used for transpiring data. To
get connected to internet we need a modem.

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  Sound Card: it is an add on card that allows computer & paly & record stereo type
music.

Front Panel: the front panel consists of following units.

 FDD
 CDD
 Power button
 Ports

Back Panel: it consists of following important unit.

 Power port
 Mouse Board slot
 Key Board slot
 Speaker slot
 Monitor slot
 Modem slot
 Serial port for connecting serial peripheral device
 Parallel port for connecting parallel device.
 USB port for connecting internet.

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 INPUT AND OUTPUT DEVICE
Input devices: following are the important input devices.

 Keyboard: it is the most common type of input device. It is used to enter both
numeric & character data types. Different types of keyboards are available in market
of which a keyboard with QWERTY layout having 101keys in the most commonly used.
 Mouse(mechanically operated universal searching equipment): it is the most
popular input devices that allows the user to select commands displaced on the
monitor. It is connected to CPU through a cable.
 Joy Stick:it is an input device similar to the mouse but with greater level of
functioning. It consist of a small rod mounted on a receiving bar. The movement of
bar is converted into electrical signals which are sent to CPU for processing.
 Scanner: it is an input device that reads images & texts. It scans the image of a
photograph or any written information & communicates it to the CPU. A picture can
be fed in to the computer through the scanner.
 Floppy Disk: it is a thin flexible circular plastic plate painted with magnetic oxide
which is portable in nature.it is used to send information into computer.
5.25 inches = 1.25MB memory
3.5 inches = 1.4MB memory
 Compact Disk: it is used to send the information such as music, software programs,
pictures etc. in to the computer memory. In previous days a compact disk can be read
only. But now a days a disk with read & write facilities are LSO AVAILABLE.

Output Devices: following are the important output devices.

 Monitor: it is the most commonly used output device. It is used to display the results
obtained after the execution of programs.
 Printer: it is an electro mechanical output device which receives signal from computer
& acts accordingly. Eg: dot matrix printers, inkjet printers, laser printers, line printers,
etc.
 Plotter: it is another type of output device used to produce graphical output. These
are employed for plotting graphs, charts, etc.
 Speakers: speakers are the output device which gives the output in the form of sound.

OPERATING SYSTEM
Introduction: it is an integrated collection of program which makes of computer operation. It
acts as a interface between man & machine. It manages the system units such as input,
output & memory.

Types of operating system:

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  DOS (disk operating system): it is a command character based operating system
where a single user can operate at any given time.
 WINDOWS-95: it is a graphical user interface based operating system, developed by
Microsoft Corporation, CEO Billgates.
 WINDOWS-98: it is user friendly operating system which is an advanced version of
WINDOWS-95.
 WINDOWS-2000: it is an integrated internet explorer operating system.

Interacting with Computer: By

 Command line interface

 Graphic line interface

Command line interface Graphic line interface

It uses commands It uses graphical icons

It is less user friendly It is more user friendly

It uses less memory It uses more memory

Eg: MS DOS Eg: WINDOWS-95

Single user single tasking operating system: a single user single tasking OS permits only one
programme to be run at a time & allows only one user to use computer.
Eg: MS DOS

Single user multi tasking operating system: single user multi tasking OS permits more than
one programme to be run at a time.
Eg:WINDOWS-95, WINDOWS-98

WINDOWS ENVIRONMENT
Windows: it is an OS used on worth of the PC’s. Microsoft windows is a graphical user
interface OS. That allows to pass the instruction to the computer by clicking icons.
Eg: WINDOWS-95, WINDOWS-98, WINDOWS-xp.

Window: a window is the rectangular box that will appear on the screen when we double click
on the icon that will appear on the screen or starting a program or it is portion of the screen,
where the programmes are processed that can be run.

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Desktop: desktop is the area of the screen that airplays the various components of graphical
user interface. It is the area on screen where we work. It is also called Desktop as the window
user where screen of the computer in away similar to one user to the surface of disk. This is
the palce where icons, dialog box are displayed.

Icons: it is the pictorial representation of executable files that can run out the computer. Theer
are small symbol with their application names written next to it.

Start Button: it is used to start programs open documents get help search for items etc, some
commands on the start button have right facing arrows that indicates extras choices are
available.

Shortcuts: it is a link to any item accessible to the computer or to the net work such as
programs file, folder, disk drive, webpage, picture, etc,.we can put shortcuts in various areas
such as desktops, start button or screen specific folder.

Task Bar: it is the horizontal rectangular box present across the bottom of the screen. It
includes start button, data, time, etc,.the start buttons appear by default at the bottom of the
desktop.

Mouse Operations

 Mouse Pointer: this will appear only when the mouse driver is installed & the mouse
is connected to the system properly. Always move the mouse until the mouse pointer
on the screen rest on the items of choice.
 Single Click: when we press the left button of the mouse only once. It is used to select
any item.
 Double Click: when we click the left button of the mouse twice respectively then it is
called as double click. It is used to open or start programme.
 Right Click: it is used to display the shortcut menu for the items.
 Click, Drag & Drop: it selects the required file to move the folder or programme & the
folder releases at the desired position.

Key Board Operation: following are the important operation that can be done using keyboard.

 ESC – Escape – to close the programme.

 ALT + - to exit the programme
 F1 – Help
 F5 – Refresh
 CAPS LOCK ON – to get capital letters
 SHORTCUT KEYS – used for shortcuts.
 CTRL + O – Control + Open – to open an existing file.
 CTRL + N – Control + New– to open a new file.
 CTRL + S – Control + Save – to save the file.
 CTRL + P – Control + Print – to print the document.

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Tab key: to move the user or forward or to move the cursor into the next page.

Menu Bar: a menu bar contains list of commands or action that can be carried out on window.
Using this we can easily open & close the required file of a particular programme.

Scroll Bar: it helps to move the document that does not fit in the area of window. It is of two
type.

 Vertical scroll bar

 Horizontal scroll bar

Vertical Scroll Bar: it is used to move the document up & down with in the window.

Horizontal Scroll Bar: it is used to move the document in left & right direction with in the
window.

Title Bar, Minimize or Resize, Maximize or Restore: the area located at the top of a window is
called as title bar on the title bar we can give 2 buttons that controls a state of a window. The
1st button is to minimize which remove the window from desk top & places at task bar, but the
programme will be running. The 2nd button is called the close button located on the top right
corner.

WINDOWS EXPLORER, WINDOWS ULTIMATE & WINDOW SYSTEM TOOL

Aim: to practice exploring window, to understand such note pad, word pad, etc, & to
understand windows system tools & screened disk system information.

Creating & Opening a Document: we can create a document using Microsoft word, wordpad
etc. thus documents uses other formatting features such as indents, central lines & also you
can change letter.

To Open Document:

 Click start button

 Click programme/MS office
 Click MS word.

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Editing & Saving a Document:

 Click start button

 Click programme
 Click required programme such as MS word, MS excel, power point etc.
 Go to file menu in the selected programme.
 Click open button
 Select the file to be edited.
 Exit the file by copy & paste option.

Windows explorer: it displays the file in hierarchical structure.

The left side of windows explore displays the list of driver & folders.

The right side of windows explorer displays the content of the selected folder.

It can be opened in three ways:

 My Computer
 Shortcut Keys
 Icons

System tools: they are scan disk, back up, system information, win-zip.

Scan Disk: it is used to scan the hard disk, floppy disk, as to repair or remove the bad sectors.

Back Up: it is used to back up some important files present on hard disk to magnetic taps,
floppy disk & zip disk.

Win Zip: using this system tools files & folder can be compressed to smaller sizes so as to save
the memory space of the computer.

TASK -1

PROCEDURE TO CREATE PERSONAL LETTER:

1. Open MS Office 2003 – MS Word – File – New.

2. Go to Tool-Letters and mailings-Letter Wizard- Under Letter Format

tab tick Date Line- Select the Date Format- a Page Design and

Letter Style.

3. Click on Recipient Info Tab-Enter the Recipient’s name (and

Address if necessary) - Select Informal Option.

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4. Click Sender Info Tab- Enter the Sender’s Name (and

address if necessary) - click ok.

5. Now you will get Date, Recipient name and Sender’s name along with a

selected text “Type your text here”- Start writing your massage in this area.

6. If you want to align Date to the right of the page then select the

date and click Align right button in the standard tool bar.

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OBSERVATION

PERSONAL LETTER

August 6, 2013

Dear Shiva

By the grace of almighty, I am fine here. I hope you are also fine there.
My semester exam stars from 11thNovember . I am very much confident
that I will get good marks in this exam and I am working very hard for that.

Then how is your study going on? I know you are very well in studies.
When is your exam? After your exam please come home. I will be waiting to
meet you. I have many doubts regarding mathematics which I wanted to
clarify from you.

Please do write a letter

Your loving brother

Kiran

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 TASK- 2

PROCEDURE TO CREATE COMPANY LETTER HEAD:

1. Open MS Office-MS Word – File – New.

2. Go to View- Header and Footer- Type the complete address of a

company.

3. Select the Text and click align right on the standard tool bar.

4. In order to insert the company logo (create a logo using paint

software and save it or use the existing one) inside the header go to

Insert- Picture-FromFile-and browse for the required Picture/file/logo

where you have saved –click Insert.

6. After inserting the logo/image resize the logo to fit the top left corner of

the page by right clicking on the logo, go to Format Picture – select

Layout tab – select the Wrapping Style toInfront of text- click

ok.7.To insert a Line go to Insert- picture- Auto shapes- Select the

line and draw below the Logo and the address inside the header.

8. Format the line by Right clicking and selecting Format Auto

shape-select the Color and Line tab- chose your style- click ok.

9. Then go to the footer- Insert and format a line as did for header.

10. Type the text inside the footer and below the line.

11. Go to Format-Background-Printed Watermark-Picture Mark-Click

Select Picture- Browse for the required background- click Washout-

Apply- Ok

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Dept..of Civil
OBSERVATION

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 TASK- 3

PROCEDURE TO CREATE SIMPLE NEWS LETTER:

1. Open MS Office-MS Word – File – New - Type the heading

2. When ever you want to change the number of columns then go to

Insert – Break - Select the section break type as continuous - Click OK

3. Go to Format – Column - select the number of columns u want and

click ok.

4. Type news and when ever you need curser in the next column then go to

Insert - Break- now select Column Break – click Ok.

5. If you want picture to be inserted then go to Insert- Picture-From

file-and

browse for the required picture/file-then click Insert

6. Format the text by changing the font size and color by selecting

the required text and chose font size, style and color in the

formatting tool bar below the menu.

7. Formatting text can also be done by selecting the text and

applying the Wordart. For that go to Insert- Picture-Wordart- then

chose the style u Want and click Ok. To change the color of the

wordart text, right click on the text and go to Format Wordart.

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Dept..of Civil
OBSERVATION

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Dept..of Civil
 TASK- 4

PROCEDURES TO CREATE A MEMO:

1. Open MS Office-MS Word – File – New

2. Go to View- Header and Footer- Insert the Institution name/code

in the Header.

3. Go to Insert- Page Number-select the position bottom of the

page and Alignment to Center – Click Ok.

4. Type the content. Go to File- Page Setup- Margin tab- adjust left,

right, top, bottom margins – click ok.

5. Use Standard tool bar to align the text to the left, right and center

of the page.

6. Place the cursor where you want to insert the date then go to

Insert- Dateand Time- Chose in the Available Formats- Click Ok.

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Dept..of Civil
OBSERVATION

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 TASK- 5

PROCEDURES TO CREATE A RESUME:

1. Open MS Office-MS Word – File – New

2. Go to View- Header and Footer- Type name, mobile number

inside the Header

3. Go to Insert- Page Number-select the position bottom of the

page and Alignment to Center – Click Ok.

4. Go to Table-Insert-Table- chose Number of Columns 2 and Rows

to 1. Enter the name, format it (bold and increase the font size via

standard tool Bar). And in the second column type the whole address.

5. When ever you want to increase the number of column in the

existing row, Select that row and go to Table-click Split Cells- enter

number of columns-click Ok.

6. In order to decrease the existing column numbers, select that

columns and Go to Tables- click Merge cells.

7. Finally type the declaration out side the table with your name

aligning right side and date to the left side.

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Dept..of Civil
OBSERVATION

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 TASK- 6

PROCEDURE TO CREATE GREETING CARD:

1. Open MS Office-MS Word – File – New

2. Keep the cursor where you want to insert a picture and then go to Insert-

Picture-From file-and browse for the required picture/file-then click insert.

3. In order to insert text on the picture go to Insert-Text box-and

draw it on the page. Enter the required text and Format the text by

selecting the required text and choosing font size, style and Color in

the formatting tool bar below the menu.

4. Select the text box and drag it on to the picture. Place it where

ever you want.

5. Select the text box on the picture and go to Format Text box –select the

Color and lines Tab- Make Fill Color to Nil and Transparency to 100%.

6. Make Line Color to No Line –click Ok.

7. Go to the Format- Border and Shading- Select the Border

tab and the style and color of your choice-click OK.

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Dept..of Civil
OBSERVATION

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 TASK- 7

PROCEDURES TO CREATE A COVER PAGE OF A PROJECT

REPORT:

1. Open MS Office-MS Word – File – New

2. Type university name, project title, guide name etc line by line. Select

the text and click align center on the standard tool bar. Keep the cursor

where you want to insert the institution logo and then go to Insert-Picture-

FromFile-and browse for the required picture/file - then click insert.

3. Format the title of your project by selecting and applying the

Wordart. For that go to Insert- Picture-Wordart- then chose the style

you Want and click Ok. To change the color of the wordart text, right

click on the text and go to Format Wordart- chose the color- click ok

7. In order to insert the border for your project cover page Go to the
Format-

Border and Shading- Select the Border tab and the style and color

of your choice-click OK.

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OBSERVATION

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 TASK- 8

PROCEDURES TO CREATE A MAIL MERGE LETTER:

1. Open MS Office-MS Word – File – New

2. Type your letter which you want to send to the multiple addresses.

3. Go to Tool-Letters and Mailings-Mail Merge- click next:

StartingDocument- Next: Select Recipients- Click Type a new list- Click

Create –

Enter the address- to enter one more click New Entry.

4. If you want to change the field names then click Customize-

Select the Field- Rename- Click ok.

5. Then in Mail Merge tool bar click Insert Merge fields where

ever needed.

6. Then finally in the mail Merge tool bar click Merge to New Document-

All- Ok- Save the file.

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Dept..of Civil
 OBSERVATION

TO
Mohana
#418, 22nd main,
2nd stage J.P.Nagar
Mysore
Karnataka

Madam,

Subject: Interview letter for the post ofAssistant Engineer.

You are hereby informed to attend the interview for the post of
th
Assistant Engineeron 29 Aug, 2013.Bring all the documents and
original marks cards without fail.

Date: 5-Aug-13
Mysore
Your faithfully
MANAGER

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Dept..of Civil
TO
Manoj
2nd cross,3rd
main
Kuvempunagar
Mysore
Karnataka

Sir,
Subject: Interview letter for the post of FDA
You are hereby informed to attend the interview for the post of FDA on
th
29 Aug, 2013.Bring all the documents and original marks cards without fail.

Date: 5-Aug-13
Mysore
Your faithfully
MANAGER

TO
Syeda
#21, 7th cross,
Ramanuja road,
Agrahara,
Mysorekarnatak
a

Madam,
Subject: Interview letter for the post of Project Engineer

You are hereby informed to attend the interview for the post of
th
Project Engineer on 29 Aug, 2013.Bring all the documents and
original marks cards without fail.

Date: 5-Aug-13
Mysore
Your faithfully
MANAGER

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Dept..of Civil
TO
Bharat
1st cross, 4th
main HSR layout
bangalorekarnat
aka

Sir/Madam,
Subject: Interview letter for the post of Cook

You are hereby informed to attend the interview for the post of Cook
th
on 29 Aug, 2013.Bring all the documents and original marks cards
without fail.

Date: 5-Aug-13
Mysore Your faithfully
MANAGER

TO
KarunakarBabu
3rd cross,3rd
main N R
Moholla Mysore
Karnataka

Sir/Madam,
Subject: Interview letter for the post of Assistant Manager

You are hereby informed to attend the interview for the post of
th
Assistant Manager on 29 Aug, 2013.Bring all the documents and
original marks cards without fail.

Date: 5-Aug-13
Mysore
Your faithfully MANAGER

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 TASK- 9

PROCEDURES TO CREATE A MACRO FOR INSERTING A

PICTURE AND FORMATTING THE TEXT:

1. Open MS Office-MS Word – File – New

2. Go to Tool-Macro-Record new Macro- Give the macro name

3. Go to Insert- Picture- From File- browse for the required picture- click

Insert.

4. Type some text – Select it by holding shift Key and right/left arrow

Keys- change the font size, color and style by the standard tool bar.

5. Go to Tool- Macro- click Stop recording.

6. Open a new File go to- Tool-Macro- Select the macro name

which u have Created- click Run.

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Dept..of Civil
 OBSERVATION

A beautiful sunset

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Dept..of Civil
 TASK- 10

PROCEDURES TO CREATE A SIMPLE PRESENTATION TO LIST

SIMPLE DOS COMMANDS, HARDWARE, SOFTWARE:
1. Open MS Office-MS Power Point – File – New - Blank Presentation

2. Click the Other Task Panes drop down menu- tick Slide Layout-

Select the Layout you want.

3. Click the Other Task Panes drop down menu- tick Slide Design –

Select the Design of your choice.

4. Click on the slide to type the text- align the text using standard tool bar.

5. In order to insert new slide –go to Insert - New Slide-Type your text.

6. Each slide may have the different slide layouts depending on the content.

7. After creating all the slides- By holding Ctrl key select all the slides- go to

Slide show - Slide transition- the transition- select speed to

minimum– tick Automatically after and enter the time of interval for

each slide to appear in slide show- Click Apply to all the slide.

8. You can also use Custom animation to apply animation to

the Text/Content, for that select the object- go to Slide Show-

Customanimation- click add effect- choose the style.

9. Finally go to Slide Show- view Show

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OBSERVATION

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 TASK- 11

PROCEDURES TO CREATE A WORKSHEET WITH 4 COLUMNS,

ENTER 10 RECORDS AND FIND THE SUM OF ALL COLUMNS:
1. Open MS Office-MS Excel – File – New

2. Select 3 column and 3 rows at the center of the beginning- right click-

Format cells - click select the alignment tab- tick Merge cells option- ok-

Type the Heading.

3. Enter the 4 column Heading and 10 row heading by clicking the

cursor on to the particular cell.

4. Enter the data for the 4 columns.

5. Select the first column whole data, except the heading and click ∑

(autosum) in the standard tool bar- this will add the column’s data

and placesthe result at the end.

6. Repeat the same for remaining 3 columns.

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Dept..of Civil
OBSERVATION

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 TASK- 12

PROCEDURES TO CREATE A REPORT CONTAINING THE PAY

DETAILS OF THE EMPLOYEE:
1. Open MS Office-MS Excel – File – New

2. Select few column and few rows at the center of the beginning-

rightClick- Format cells - click select the alignment tab- tick Merge

cells

option-ok-Type the Heading.

3. Enter the column Headings. Enter the data of following columns manually Sl

No, Name, Employee Id, Basic, CCA (100 for all the employee) and LIC.

4. Enter the following formula to calculate the respective values.

DA (60% of BASIC) =D5*0.6

HRA (7.5% of BASIC) =D5*0.075

Gross =SUM (D5:G5) or D5+E5+F5+G5

GPF (7% of BASIC) =D5*0.07

KGID (8% of BASIC) =D5*0.08

Tot Deduction =SUM (I5:K5) or I5+J5+K5

Net Salary =H5-L5

5. After Writing each formula select the cell and drag to the entire

column to apply.

Dept..of Civil
Dept..of Civil
OBSERVATION

Dept..of Civil
Dept..of Civil
 TASK- 13

PROCEDURES TO CREATE A STUDENT RESULT SHEET:

1. Open MS Office-MS Excel – File – New

2. Select few column and few rows at the center of the beginning-

rightClick- Format cells - click select the alignment tab- tick Merge

cells

option-ok-Type the Heading.

3. Enter the column Headings. Enter the data of following columns

manually Sl No, Regno, Name, Science, Maths, English and BCS.

4. Enter the following formula to calculate the respective values.

Total =SUM (D5:G5)

Percentage =H5/4

Result =IF(AND(D5>=35,E5>=35,F5>=35,G5>=35),"PASS","FAIL")

Class =IF (J5="PASS", IF (I5>=75,"DISTINCTION",

IF (I5>=60,"FIRST CLASS", IF

(I5>=50,"SECOND CLASS",

IF (I5>=35,"PASS")))),"FAIL")

5. After Writing each formula select the cell and drag to the entire

column to apply.

Dept..of Civil
Dept..of Civil
OBSERVATION

Dept..of Civil
Dept..of Civil
 TASK- 14

PROCEDURES TO CREATE A SIMPLE BAR CHART TO HIGH

LIGHT THE SALES OF A COMPANY FOR 3 DIFFERENT PERIODS:

1. Open MS Office -- MS Excel – File – New

2. Select few column and few rows at the center of the beginning-

rightClick- Format cells - click select the alignment tab- tick Merge

cells

option-ok-Type the Heading.

3. Enter the column Heading and row heading. Enter the data

in each Column.

4. Select the complete row and column data including the header.

5. Go to Insert- Chart-Bars-Select the Chart Type - Custom type- Select

the type- Next- Select Column - next – under Title give the Heading at

Chart title – under Axes chose the Primary axis – under Legends
chosethe

Placement – under Data labels chose value- next- select the place chart-

Finish.

Dept..of Civil
Dept..of Civil
OBSERVATION

Dept..of Civil
Dept..of Civil
 TASK- 15

PROCEDURES TO CREATE A PIE CHART FOR A SAMPLE DATA

AND GIVE LEGENDS:

1. Open MS Office -- MS Excel – File – New

2. Select few column and few rows at the center of the beginning-

rightClick- Format cells - click select the alignment tab- tick Merge

cells

option-ok-Type the Heading.

3. Enter the column Heading and row heading. Enter the data

in each Column.

4. Select the complete row and column data including the header.

5. Go to Insert- Chart- Pie -Select the Chart Type - Next- Select Column –

next– under Title give the Heading at Chart title – under Legends choose

thePlacement – under Data labels chose value- next- select the place

chart -- Finish.

Dept..of Civil
Dept..of Civil
OBSERVATION

Dept..of Civil
Dept..of Civil
 TASK- 16

PROCEDURES TO CREATE A WORKSHEET IMPORTING DATA

FROM DATABASE AND CALCULATE SUM OF ALL THE
COLUMNS:
1. In order to create a database, go to MS Office -- MS Access – New –

Blank Database—give the name for exampleStudent_database- click

Create.

2. Under Tables object double click on “Create table in design view” -enter

the field names and data types- choose the first field – right click-select

primary key- save the table by specifying the suitable name example

Student_Table

3. Now double click on the Student_Table to enter the Student data.

4. Save it and close.

5. Open MS office- MS Excel - New – Go to Data menu- Import

ExternalData - Import Data- Browse for existing access database

(exampleStudent_database).

6. Now you will see the access database file content on your excel file.

7. Create another column as Total. Calculate the sum of each row using

∑(auto sum) of standard tool bar.

Dept..of Civil
Dept..of Civil
OBSERVATION

Dept..of Civil
Dept..of Civil
 TASK- 17

PROCEDURES TO CREATE A MACRO WHICH CREATES A LINE

CHART USING THE DATA IN THE WORKSHEET:

1. Open MS Office -- MS Excel – File – New

2. Select few column and few rows at the center of the beginning-

rightClick- Format cells - click select the alignment tab- tick Merge

cells

option-ok-Type the Heading.

3. Enter the column Heading and row heading. Enter the data in each

Column.
4. Select the data with column heading (excluding the first column)

5. Go to Tool-Macro-Record new Macro- Give the macro name

6. Go to Insert- Chart- Under standard types select Line - Next- Under

Data Range tab Select the Rows –Under Series Tab Select each series andgive

the name (example: Series1 as 101, Series2 as 102 and Series3 as 103)-

Next – under Title give the Heading at Chart title – under Legends

choosethe Placement – under Data labels chose value- next- select the

place

Chart -- Finish.

7. Go to Tool- Macro- click Stop recording.

8. Open a new File go to- Tool-Macro- Select the macro name

which u have Created- click Run.

Dept..of Civil
Dept..of Civil
OBSERVATION

Dept..of Civil
Dept..of Civil
 TASK- 18

PROCEDURES TO CREATE SIMPLE TABLE FOR RESULT

PROCESSING:
1. In order to create a database, go to MS Office -- MS Access – New –

Blank Database—give the name for exampleStudent_database- click

Create.

2. Under Tables object double click on “Create table in design view” -enter

the field names and data types- choose the Regno field – right click-select

primary key- save the table by specifying the suitable name example

Student_Table

3. Now double click on the Student_Table to enter the Student data.

4. Save it.

Dept..of Civil
Dept..of Civil
 OBSERVATION

Design View :

Table View :

Dept..of Civil
Dept..of Civil
 TASK- 19

PROCEDURES TO CREATE QUERY TABLE FOR THE RESULT

PROCESSING TABLE:
1. In order to create a database, go to MS Office -- MS Access – New –

Blank Database—give the name for exampleStudent_database- click

Create.

2. Under Tables object - double click on “Create table in design view”

-enter the field names and data types- choose the Regno field – right click-

select primary key- save the table by specifying the suitable name example

Student_Table

3. Now double click on the Student_Table to enter the Student data- Save.

4. Click on Queries Object- double click on “Create Query in designView”

Select the table click Add-Close-right click the empty area after theTable –

click SQL View and modify the query as your requirement. For Example to

create a query table which consist of only the distinction student Records

extracting from the original Student_Table write query as follows.

Select * from Student_table where Percentage>=75;

To extract first class student record write

Select * from Student_table where Percentage<75 and Percentage>=60

Where select, from, where are the keywords.Student_table is the table

Name. * refers to extract all the fields.

If you want only a single field For Example only Regno use

Dept..of Civil
Dept..of Civil
Select Regno from Student_table where Percentage>=75;

If you want more than one field then separate it with commas like as follows

Select Regno, Name from Student_table where Percentage>=75;

Dept..of Civil
 OBSERVATION

Original Table: Studen_Table

Query Table 1: Distinction

Dept..of Civil
Dept..of Civil
Query Table 2: First

Query Table 3: Second

Dept..of Civil
Dept..of Civil
 TASK- 20

PROCEDURES TO CREATE A FORM TO UPDATE/MODIFY THE

RESULT PROCESSING TABLE:
1. In order to create a database, go to MS Office -- MS Access – New –

Blank Database—give the name for exampleStudent_database- click

Create.

2. Under Tables object - double click on “Create table in design view”

-enter the field names and data types- choose the Regno field – right click-

select primary key- save the table by specifying the suitable name example

Student_Table

3. Now double click on the Student_Table to enter the Student data- Save.

4. Click on Forms Object- double click on “Create Form by

usingWizards” - Select the Table, Fields, Layout, Style and Give the

name of theForm- Click Finish.

5. You can navigate the records through the navigation button at the bottom
of

the Form.

6. Modification of any text in the form will be reflected to the original

Table or

Database.

Dept..of Civil
Dept..of Civil
 OBSERVATION

ORIGINAL TABLE:

FORM WINDOW :

Dept..of Civil
Dept..of Civil
MODIFIED DATA IN THE FORM :

ORIGINAL TABLE AFTER MODIFICATION:

Dept..of Civil
Dept..of Civil
Dept..of Civil
 TASK- 21

PROCEDURES TO DESIGN A REPORT TO PRINT THE RESULT

SHEET AND MARKS CARD FOR THE RESULT:

1. In order to create a database, go to MS Office -- MS Access – New –

Blank Database—give the name for exampleStudent_database- click

Create.

2. Under Tables object - double click on “Create table in design view” -Enter

the field names and data types- choose the Regno field – right click-Select

primary key- save the table by specifying the suitable name example

Student_Table

3. Now double click on the Student_Table to enter the Student data- Save.

4. Click on Reports Object- double click on “Create Report by

usingWizards” - Select the Table, Fields click next, select the

groupingField/fields if any- select the sorting field/fields if any

(example Regno) – Click next-Select the layout- next- select Style

– next – Give the title and Click Finish.

5. Now Double click on report to view.

6. Modify the report view by right clicking and selecting the Report in

thedesign view.

7. To create a Marks Card Report Select the grouping Field to

Regno while Creating the report and modify the design of the report

as expected using the Report Toolbox.

Dept..of Civil
 OBSERVATION
RESULT SHEET:

MARKS CARD :

Dept..of Civil
Dept..of Civil