PROPONENT’S

HANDBOOK
A Guide on How to Access the
People’s Survival Fund

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 People’s Survival Fund
PROPONENT’S
HANDBOOK
A Guide on How to Access the
People’s Survival Fund

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 ii

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 ACKNOWLEDGMENT

The preparation of this Handbook has been made possible with

the inputs of the following:

National Government Agencies:

Climate Change Commission (and its Climate Change Office)
Department of Finance
National Economic and Development Authority
Department of Interior and Local Government
Philippine Commission on Women
Department of Budget and Management

PSF Board Sectoral Representatives:

Mr. Renato Redentor Constantino, Non-government Organizations
Dr. Rex Victor Cruz, Academe and Scientific Community
Mr. Peter Angelo Perfecto, Business

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 TABLE OF CONTENTS
Acknowledgment iii
List of Abbreviations iv
Table of Contents v
Glossary of Terms vii

The Need to Survive 1

The People’s Survival Fund 2
Target Proponents 3
Source of Funds 3
Composition of the Board 4
Powers and Function of the Board 5
Roles of the CCC on the utilization 5
of the PSF
Who can access PSF? 6
Local Government Units 6
Local/ Community Organizations 7
What makes a project adaptation? 8
Basic Consideration for adaptation 8
Project Development Grant (PDG) 9
Areas To Consider For Proposal 10
Development
How to access the fund? 11
Application Process For Lgus 11
Application Process For Local/ 12
Community Organizations (L/Cos):
Application Process For Risk 15
Transfer

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 What are the necessary financial 16
arrangements?
How will the fund be disbursed? 16
Arrangements for Pre-signing and 16
Negotiation for MOA
Fund Disbursement Process 17
Reference Materials 19

Annex A
CCC Accreditation Guidelines for Local/ 19
Community Organization Accessing the PSF
Application Form 23

Annex B
Proposal Template 25

Annex C
Work and Financial Plan 33

Annex D
Resolution template (for LGUs) 34

Annex E
Resolution Template (for L/COs) 35

Annex F
Frequently Ased Questions 37

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 LIST OF ABBREVIATIONS

AIP Annual Investment Plan LCCAP Local Climate Change Action

Biodiversity Management Plan
BMB
Bureau L/COs Local/Community
Climate Change Adaptation Organizations
CCA
LGUs Local Government Units
CCC Climate Change Commission
MDFO Municipal Development Fund
CCO Climate Change Office
Office
CDP Comprehensive Development Mines and Geosciences
MGB
Plan Bureau
CLUP Comprehensive Land Use Memorandum of Agreement
MOA
Plan
NAMRIA National Mapping and
CNC Certificate of Non-Coverage
Resource Information
COA Commission on Audit Authority
CSO Civil Society Organizations NCCAP National Climate Change
Department of Budget and Action Plan
DBM
Management NEDA National Economic and
Development Bank of the Development Authority
DBP
Philippines NGOs Non-Government
Department of Environment Organizations
DENR
and Natural Resources NSFCC National Strategic Framework
Department of Interior and on Climate Change
DILG
Local Government PAGASA Philippine Atmospheric,
Department of Finance Geophysical and
DOF
Astronomical Services
DOST Department of Science and Administration
Technology
PCW Philippine Commission on
DRR Disaster Risk Reduction Women
DSWD Department of Social Welfare PDG Project Development Grant
and Development
PDP Philippine Development Plan
ECC Environmental Compliance
Certificate PSA Philippine Statistics Authority

GAA General Appropriations Act PSF People’s Survival Fund

GHG Greenhouse Gases PWDs Persons With Disabilities

ICCs Indigenous Cultural RA Republic Act

Communities RVAs Risk or Vulnerability
IPs Indigenous Peoples Assessments
KBA Key Biodiversity Areas WFP Work and Financial plan

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 GLOSSARY OF TERMS

Accreditation - refers to the process by which the CCO recognizes the local/community
organization’s eligibility to apply for PSF though assessment of their capacity
whether the fund may be entrusted to them for successful accomplishment of
climate change adaptation projects
Adaptation- refers to the ability of a community to cope with the consequences of climate
change. It aims to moderate potential damages of climate change, develop the
opportunities present in the area and strengthen its adaptive capacity.
Adaptive Capacity – the ability of systems, institutions, humans, and other organisms
to adjust to potential damage, to take advantage of opportunities, or to respond to
consequences.
AIP –document annually-complied by LGUs containing specific programs, projects and
activities with corresponding project costs and necessary fund flows to approximate
the reasonable timing in the release of funds.
Climate change – refers to a change in climate that can be identified by changes in the
mean and/or variability of its properties and that persists for an extended period
(decades or longer), whether due to natural process or as a result of human
activities
Climate Variability – refers to the variations in the average state and in other statistics
of the climate on all temporal and spatial scales beyond that of individual weather
events.
CDP – an action plan and implementing instrument of the CLUP.
CLUP – an integral document/instrument for LGUs to effectively address risks, and avoid
creation of new risks to people, assets and economic activities by rationalizing
distribution and development of settlements, and the utilization and management
of natural resources.
Exposure - the presence of people, livelihoods, species or ecosystems, environmental
functions, services, and resources, infrastructure, or economic, social, or cultural
assets in places and settings that could be adversely affected.
General Appropriations Act (GAA) - refers to the national budget of the Philippines in
which government projects are generally funded out.
LCCAP – a science and risk-based planning document for LGUs that considers
assessment of climate change impacts on most vulnerable communities, areas,
ecosystems and other resources within their territories and identification of priority
adaptation measures.
NCCAP – refers to the document describing current situation of the country with regard
to CC risk and which outlines the strategic direction for 2011-2028. The said is
composed of 7 thematic priorities.
NFSCC – refers to the national framework where climate change planning, research and
development and other initiatives should be based on

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 Project - activity undertaken by the beneficiaries which may include soft and hard projects
in order to support climate change adaptation activities of the local governments
and communities.
Program - a planned and coordinated set of activities, procedures, and actions intended
and implemented for climate change adaptation purpose.
Resilience – refers to the ability of a system and its components to anticipate, absorb,
accommodate, or recover from the effects of a potentially hazardous event in
a timely and efficient manner, including through ensuring the preservation,
restoration, or improvement of its essential basic structures and functions.
Risk Transfer - the process of formally or informally shifting the financial consequences
of particular risks from one party to another whereby a household, community,
enterprise, or state authority will obtain resources from the other party after a
disaster occurs, in exchange for ongoing or compensatory social or financial
benefits provided to that other party.
Risk/Vulnerability Assessment – refers to the process of determining the nature and
extent of such risk by analyzing hazards and evaluating existing conditions of
vulnerability that together could potentially harm people, property, services,
livelihoods and the environment. this serves as an integral basis for planning and
decision-making processes.
Sea-level rise- refers to an increased in sea level caused by global warming. The increase
in temperature causes glaciers and ice caps to melt which can lead to disasters
such as flooding, storm surge, and erosion of coastal and low lying areas.
Sensitivity – refers to the degree to which a system or species is affected, either adversely
or beneficially, by climate variability or change, or directly or indirectly.
Sex-Disaggregated Data - a data that shows the existing differences and gaps among
men and women and analyze these differences so policies, programs and projects
can identify and meet the different needs of men and women.
Vector-borne diseases- are illness caused by organisms that transmit infectious disease
between humans and animals which is triggered by climate change.
Vulnerability - the propensity or predisposition to be adversely affected. Vulnerability
encompasses a variety of concepts and elements including sensitivity or
susceptibility to harm and lack of capacity to cope and adapt.

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 Philippines ranked
as number 1 most
affected country
by climate change
(Global Climate Risk Index 2015).

THE NEED TO
SURVIVE
O
ver the past decades, our world is continuously experiencing a warming
state. The Philippines in particular, being an archipelago composed of
different land and water masses, is exposed to a wide range of atmospheric
conditions brought about by monsoons, weather currents, and other
natural phenomena such as El Niño and La Niña. As climate change—in the form
of increasing temperature, intense and frequent rains and typhoons, sea level
rise—threatens the economic and social development of vulnerable communities,
the costs of reducing the populations’ exposure to climate risks and of protecting
them from its impacts are increasing.

Furthermore, fluctuations in the resilient future for communities will require

environmental conditions, foreseen by
climate change scenarios, will also have
drastic effects on natural resources that
would affect crops, fisheries, and key
biodiversity areas, all of which are critical to
the livelihood of the immediate community.
Adaptation, especially for the small rural
communities who live in areas prone
to climate hazards, should be able to
meet the people’s needs for survival.
This may be in forms of preparedness
from abrupt weather changes, food
security, sustainability of land and water
resources, prevention and control of
disease outbreaks, and resiliency of our
mountainous and coastal ecosystems.
Therefore, ensuring a sustainable, climate-
commitment and significant investment.
As we commit ourselves in the post-2015
international frameworks and agreements,
the Philippines has advanced its measures
in order to address impacts of climate
change. The development of National
Strategic Framework on Climate Change
(NSFCC) and the National Climate
Change Action Plan (NCCAP) serve
as a guidance for the country’s actions
and initiatives concerning the changing
climate. This is further strengthened
through allocating finance means to fully
implement these plans, thus directly
helping our communities and ecosystem
to survive climate change.

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 THE PEOPLE’S SURVIVAL FUND
REPUBLIC ACT
10174 of
2012
The People’s Survival Fund (PSF) was created pursuant to Section 18 of Republic
Act (RA) No. 9729 known as the Climate Change Act of 2009, as amended by RA
No. 10174. It is a special Fund in the National Treasury for the financing of climate
change adaptation programs and projects based on the NSFCC.

“Adaptation is the adjustment in natural or human systems

in response to expected climatic stimuli or their effects,
which moderates harm or exploit beneficial opportunities”
(IPCC, 2007b).

Such adaptation programs and projects are identified through risk or vulnerability
assessments (RVAs) done in the locality. These assessments are component of the
Enhanced-Comprehensive Land Use Plan (CLUP)/ Comprehensive Development
Plan (CDP) and the Local Climate Change Action Plan (LCCAP). As a fund solely
dedicated to help adapt to climate change, it aims to ensure that programs and
projects are aligned with the climate sensitive development plans of the local units.

The Fund shall be used to support adaptation programs and projects of local
governments and communities such as, but not limited to, the following:
1. Adaptation activities, where sufficient information is available to warrant such
activities, in the areas of water resources management, land management,
agriculture and fisheries, health, infrastructure development, natural
ecosystems including mountainous and coastal ecosystems;
2. Improvement of the monitoring of vector-borne diseases triggered by climate
change, and in this context improving disease control and prevention;
3. Forecasting and early warning systems as part of preparedness for climate-
related hazards;
4. Supporting institutional development, for local governments, in partnership with
local communities and civil society groups, for preventive measures, planning,
preparedness and management of impacts relating to climate change, including
contingency planning, in particular, for droughts and floods in areas prone to
extreme climate events;

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 5. Strengthening existing, and where needed, establish regional centers and
information networks to support climate change adaptation initiatives and projects;
6. Serving as a guarantee for risk insurance needs for farmers, agricultural workers
and other stakeholders; and
7. Community adaptation support programs by local organizations accredited by the
Commission.

TARGET PROPONENTS
The PSF is an annual allocation intended for the following;

1 LOCAL GOVERNMENT UNITS

Provinces, cities, municipalities and barangays

2 ACCREDITED LOCAL/ COMMUNITY ORGANIZATIONS

Organizational independence, track record in the community and/or field

of expertise, financial management and participatory practices, local
scope of work and has established presence in the locality

LGUs and accredited LCOs may implement climate change adaptation projects that will
better equip vulnerable communities in dealing with the impacts of climate change.

SOURCES OF FUND
As a step towards the implementation of its mandate, the government annually
programmed at least Php 1 billion into the PSF which will be sourced from the national
budget. The allocation may be augmented by mobilizing external funding sources such
as counterpart LGUs, the private sector, and individual who support adaptation initiatives.
The balance may be increased as the need arises, subject to review and evaluation by
the Office of the President and the Department of Budget and Management (DBM) of
the accomplishments of PSF and other concerned LGUs. It should also be noted that
funding of personal services and other operational expenses of the Commission should
not be subsidized by the Fund.

It can also be sourced from donations, endowments, grants, and contributions that
remains governed by the General Provisions of the General Appropriations Act (GAA).

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 PSF BOARD
DOF (Chair), NEDA, DBM, DILG,
PCW, CCC, Sectoral Representatives
(Academe, NGO, Business) PSF SECRETARIAT
In-charge of all administrative
arrangements with project proponents;
presents to CCC the shortlisted
proposals for their endorsement to the
Board

CLIMATE CHANGE
COMMISSION
CCC will endorse the projects to the
PSF Board for approval,

Figure 1. PSF Institutional Chart.

COMPOSITION OF THE BOARD

A PSF Board shall be lodged under the Climate Change Commission (CCC) and
shall be composed of the following:
a. Secretary of the Department of Finance (DOF), as Chair;
b. Vice-Chairperson of the CCC;
c. Secretary of the Department of Budget and Management (DBM);
d. Director-General of the National Economic and Development Authority
(NEDA);
e. Secretary of the Department of the Interior and Local Government (DILG);
f. Chairperson of the Philippine Commission on Women (PCW);
g. A representative from the academe and scientific community;
h. A representative from the business sector; and
i. A representative from the NGOs.

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 POWERS AND FUNCTIONS OF THE BOARD
The PSF Board shall have the following powers and functions:
(a) Promulgate policies that will maintain the fiduciary character of the Board;
(b) Provide overall strategic guidance in the management and use of the Fund
including, but not limited to, the development of Funding windows for various
adaptation activities, including counterpart Funding arrangements, and
guidelines for project assessment, approval and evaluation;
(c) Develop social, financial and environmental safeguards to be used in project
implementation;
(d) Identify additional sources for the Fund;
(e) Issue final approval of projects for the use of the Fund;
(f) Adopt a conflict of interest policy to ensure that board members will not vote on
projects if they have a direct stake therein; and
(g) Ensure an independent third party evaluation and auditing of activities supported
by the Fund, taking into consideration the principles of transparency and
accountability, and government accounting and auditing rules and regulations.

ROLES OF THE CCC ON THE UTILIZATION

OF THE PSF
1. Evaluate and review the project proposals, utilizing the expertise of the National
Panel of Technical Experts (NPTE) and its Advisory Board
2. With the concurrence of the majority of the Commissioners appointed by the
President, recommend approval of project proposals to the PSF Board
3. Formulate mechanisms that ensure transparency and public access to information
regarding funding deliberations and decisions
4. Develop guidelines to accredit local organizations seeking to access the PSF
5. Monitor and evaluate Fund performance to ensure transparency and participation
of vulnerable and marginalized groups in the adaptation projects supported by the
Fund

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 WHO CAN ACCESS PSF?
All LGUs and L/COs are eligible to receive resources from the Fund. The Fund will
finance agreed costs for activities to enable implementation of proposed climate
change adaptation projects.

The Fund will support communities in pursuing project-based and programmatic

approaches in accordance with the National Climate Change Action Plan (NCCAP),
NFSCC and Philippine Development Plan (PDP).
LOCAL GOVERNMENT UNITS
The criteria that will be used in the prioritization of LGUs seeking to access
the Fund are as follows:

Poverty incidence (40%). The communities most vulnerable

to the impacts of climate change are mostly located in the
poorest LGUs. The indicator used is poverty incidence which
refers to the proportion of families (or population) with per
capita income less than the per capita poverty threshold to
the total number of families (population).
Data on poverty incidence may readily be accessed in
the website of Philippine Statistics Authority (PSA)1 . You
may also refer to your socio-economic profiles and/or
existing plans;

Presence of Multiple Hazards (30%). Risks criterion

pertains to the potential climate change risks of the province
in relation to projected mean temperature, rainfall change,
and extreme weather events,

You may refer to your RVAs, E-CLUP or LCCAP or

hazard maps to know existing climate-related hazards
in your area. You may also check the website of DOST
(thru PAGASA or Project NOAH) or DENR (thru Mines
and Geosciences Bureau or National Mapping and
Resource Information Authority)

Presence of Key Biodiversity Areas (KBAs) (30%).

Biodiversity areas provide goods and services that have
significant economic value to the local communities who are
directly dependent on them. KBAs also provide services that
have important contribution to CCA. KBAs are networks
of areas, of any size, that can be delimited and actually or
potentially managed for conservation, that are critical for the
conservation of globally important biodiversity.

You may refer to the DENR report on KBAs or the List of

Protected Areas under National Integrated Protected Ar-
eas System (NIPAS), which can be found on the website
of Biodiversity Management Bureau (BMB).

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 LOCAL/COMMUNITY ORGANIZATIONS
Local/Community Organizations are eligible to access the Fund upon
validation of their Certificate of Accreditation under DILG Memorandum
Circular 2013-70 or DSWD-DBM-COA Joint Resolution 2014-01. If the
organization is not qualified under the two, you may apply to get a Certificate
of Accreditation through the CCC Accreditation for Local/Community
Organizations.

CCC Accreditation for Local/Community Organizations criterion is based on
organizational independence, track record in the community and/or field of
expertise, financial management and participatory practices.

Local/Community Organizations covered by the CCC Accreditation will
undergo the following process:
1. Submission of the required documents
2. Verification by the CCO of the submitted documents (and site
validation, if necessary)
3. Approval of the Commission on the list of L/COs eligible to access
the PSF based on the verified submitted documents
4. Issuance of accreditation certificate to local/community organizations
approved by the Commission to submit proposal to access the PSF
More information can be found on the CCC Accreditation guidelines (see
Annex A, page 17).

FINANCIAL MANAGEMENT

ORGANIZATIONAL INDEPENDENCE

LOCAL SCOPE OF WORK/ TRACK RECORD OR

OPERATIONAL PRESENCE IN THE COMMUNITY

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 WHAT MAKES A
PROJECT ADAPTATION?
BASIC CONSIDERATION FOR ADAPTATION
Adaptation deals with
the impacts of a changing Adapting to climate change requires a long-term perspective, which is why
climate. an important consideration for the project should include the presence of
It involves anticipating the following;
adverse effects of climate
1. data on climate-related stimuli, hazards and effects/impacts;
change and rendering (i.e. Flooding, drought, rain – induced landslide, etc.)
appropriate actions to 2. climate baseline information and observations;
minimize or prevent possible (i.e. best available information and traditional knowledge,etc.)
damage and threats faced 3. projections/scenarios and corresponding vulnerability of the
by the communities and locality; and
(i.e. rainfall amount in 2020 and its expected damages)
ecosystem.
4. people, areas and sectors exposed
(i.e. coastal area, no. of affected people, etc.)

Climate and Disaster Risk Assessments (CDRA), Climate and Disaster Risk and
Vulnerability Assessments (CDRVA) or RVAs documents the locality’s exposure
to hazards, sensitivity, and adaptive capacity to the changing climate. These
assessments fine-tune and provide the climate change lens of the CCA-DRR
Enhanced CLUPs or CDPs, or Local Climate Change Action Plans (LCCAP).

If these assessments, studies or plans are already available in your LGU/
community organization, you may consider proposing projects that were
recommended as priority adaptation activities.

These risk and vulnerability assessments matches the needs of the community to
the effects of climate change in a specific sectoral concerns.

NOTE: CDRA/CDRVA/RVA would not suffice if climate projections by PAGASA

were not incorporated in the analysis of these assessments. From this, you
will be able to cull out and provide in the proposal template (under the Project
Background and Rationale part) how the climate projections intensify the climate-
related hazards that will be experienced in your area that will eventually increase
your vulnerability.

After the identification of priority areas for action through the CDRA/CDRVA/
RVA, you may refer to the following documents to be guided on menu for
adaptation projects:
• Joint Memorandum Circular 2015-01 – Local Climate Change
Expenditure Tagging
• Technologies to Support Climate Change Adaptation. Asian
Development Bank. (2014)

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 ADAPTIVE
FARMING
TECHNIQUES
For instance, given that
effects of climate change
will bring extreme weather
events such as droughts/
dry spells or prolonged
PROJECT DEVELOPMENT GRANT (PDG) wet season, an agricultural
community may need to learn
The PSF Board established the Project Development Grant in recognition new farming techniques,
of the importance of having a sound climate change adaptation (CCA) adjustment of cropping
project based from comprehensive, science-based risk and vulnerability patterns, intercropping and
develop drought or flood-
assessments or climate-proofed action plans. The PDG is another
tolerant crop varieties and
funding window, with an allocation of 60 million pesos from the 1 billion enhance their irrigation
for PSF, which aims to provide funding for activities that are essential in system (by incorporating
CCA project identification and development. water harvesting technology).

Proponents accessing the PDG directly will still be required to submit a Letter of Intent to the
PSF Secretariat. The following are minimum data/information that shall be included in the letter:
• Project Title
• Project Description (e.g. background, objectives, significance, components,
scope and limitation, main activities, stakeholders and, target beneficiaries of
the proposed project)
• Reason(s) for Request
• Location
• Contact Details (e.g. contact person, telephone/mobile number, email address)

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 AREAS TO CONSIDER FOR PROPOSAL DEVELOPMENT
Climate change adaptation involves a holistic approach in responding to the
impending impacts of climate change. Thus, the following should be considered
upon proposal development:
1. Strong Basis or Reference for Climate Change Adaptation
2. Responsiveness and/or consistency with the development/sectoral plans
and the accompanying investment programs (e.g., NCCAP, LCCAP,
CDP, and CLUP)
3. Potential benefits for the immediate local communities—this can
be through employment generation and/or creation of livelihood
opportunities);
4. Potential co-benefits, having either extended benefits to other LGUs
and groups, multi-sectoral or cross-sectoral, or mitigation benefits/GHG-
reduction potential;
5. Effectiveness and efficiency of project implementation;
6. Institutional mechanisms/arrangements that facilitate multi-stakeholder
consultation and participation, which can be shown through the
involvement of local communities and other key stakeholders in the
project design, planning and implementation, and/or the collaboration
formed with NGO/CSOs, business sector, NGAs, other LGUs, local
community, SUCs/academe or IPs/ICCs;
7. Gender and PWD-sensitivity, especially the involvement of women,
children and PWDs in project development;
8. Risk/Mitigating measures for potential environmental consequences
posed by the project;
9. Sustainability that enables the continuation of the adaptation process
beyond the project duration;
10. Potential for replication and upscaling in other areas;
11. Effective monitoring and evaluation strategy;

To mainstream gender into climate change adaptation, we need the following

types of information:
• Women’s and men’s resource use patterns, access, and
responsibilities—this should include a discussion on how might these
factors change with climate change, and how women and men would
adapt
• Women’s and men’s roles in decision-making
• Women’s and men’s vulnerability—this includes the gender dimensions
of different climate change impacts (e.g. droughts and floods) and how
they would affect women and men
• Discussion on how men’s and women’s roles change and may
complement each other when coping with climate change

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 HOW TO ACCESS
THE FUND?
The PSF Board, through the PSF Secretariat will issue a notice of Call for
Proposals twice a year on official websites (www.psf.climate.gov.ph and
www.climate.gov.ph). Acceptance of applications will commence in the
months of April-May and October-November (unless the PSF Board calls
for other schedule), which will last for two months.

NOTE: Once you failed to submit within the specified cycle, the proposal
will be incurred and processed in the succeeding cycle.

Figure 2. Application Process Flowchart for LGUs.

APPLICATION PROCESS FOR LGUS:

To start accessing the Fund, your LGU should submit the following:
1. Letter of Intent (addressed to the Chair of the PSF Board, the
Secretary of the DOF, with the PSF Secretariat copy-furnished)
2. Project Proposal (accomplish the template as shown in Annex
B, page 23)
3. Adaptation references, which may include any of the following:
• Vulnerability and/or risk assessments
• CCA-DRR-enhanced Comprehensive Land Use/
Development plans (CLUPs or CDPs)
• Local Climate Change Action Plans (LCCAP)
4. Annual Investment Plan

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 Figure 3. Application Process Flowchart for L/COs.

APPLICATION PROCESS FOR LOCAL/COMMUNITY

ORGANIZATIONS (L/COS):
To start accessing the Fund, your organization should submit the following:
1. Certificate of Accreditation under any of the following:
• DILG Memo Circular 2013-070 (insert footnote);
• DSWD-COA-DBM Joint Reso 2014-01 (insert footnote)
• CCC Accreditation Guidelines (see Annex A, page 17)
2. Letter of Intent (addressed to the Chair of the PSF Board,
the Secretary of the DOF, with the PSF Secretariat copy-
furnished)
3. Accomplished Project Proposal forms (see Annex B, page
23)
4. Organizational/Board Resolution
5. Proof of Communication with the LGU covering their
proposed beneficiaries

Proponents are required to duly accomplish the PSF Project Proposal

Template. The Proposal Template includes the rationale for the project, cost,
duration, results framework, implementation, sustainability, and monitoring
and evaluation plans/strategy, and the work and financial plan.

An initial set of documents are needed to be submitted along with the

accomplished Proposal Template in order to facilitate the processing of
the application. These are summarized in Table 4. These documents are
important in order to gauge whether the adaptation project being proposed
has a sound basis based on the available climate information/data, and
whether the project is in line with the development thrusts and priorities
of the local government. For this reason, only proposals with complete
submissions will be subject to the Pre-assessment and Review.

Table 2. Non-negotiable Initial Documentary Requirements.

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 Initial Documentary
Requirements
Accomplished Project Proposal This elaborates the rationale for the project and the activ-
Template with the Work and
Financial Plan
Letter of Intent addressed to Transmit through this address:
PSF Chair, the Secretary of
DOF, signed by the local chief
executive or president of the
organization, for LGUs and
LCOs respectively.
Reference document for the
basis of adaptation project
proposed to the PSF
Why is it required?
ities planned to meet the project goals. This also contains
the cost of the activities and resources needed for the
whole project. A monitoring and evaluation framework is
also available.
PSF Secretariat
Department of Finance-International Finance
Group (DOF-IFG)
5/F DOF Bldg. Roxas Blvd. Cor. Pablo Ocampo
Street, Manila 1004, Metro Manila, Philippines
This could be any of the following:
• Risk and Vulnerability Study/Assessment
(RVA) or Climate and Disaster Risk and Vul-
nerability Assessment (CDRVA);
• Climate Change Studies specific to the locali-
ty;
• Enhanced CLUP/CDP;
• LCCAP.

These documents provide the identified risks and vulner-

abilities of the area. With this, the evaluators will be able
to have a view of how the proposed project responds to
the vulnerabilities and identified climate change impacts
in their area. Further, the plans will indicate how the pro-
posed project is aligned to the development goals, as well
as how the project is prioritized in the plan.

If none of the following is available, the LGU can propose

[For LGU proponents] Annual
Investment Plan (AIP)
the formulation of these studies and/or assessments
through the Project Development Grant (PDG).
This ensures that the proposed project was embedded in
the plans, and is considered a priority by the LGU.
In cases however that the proposed project has not been
programmed yet in the AIP, this has to be elaborated
in the proposal template, under the Project Application
Effectiveness section. This has to be further considered in
the succeeding year’s AIP.

You should provide both hard and electronic (CD) copies of the aforementioned requirements,
then transmit them to the PSF Secretariat in this address:

PSF Secretariat
Department of Finance – International Finance Group (DOF-IFG)
5/F DOF Bldg., Roxas Blvd. Cor. Pablo Ocampo Street,
Manila 1004, Metro Manila, Philippines

Within five to ten working days, the PSF Secretariat will send you an acknowledgement letter.

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 If your proposal passed the initial screening and assessment based on the
documentary requirements and substance in terms of adaptation, you shall
receive another letter from the PSF secretariat within 10 working days. The
letter will contain information on whether your proposal is ready for field
appraisal and technical evaluation, is endorsed for PDG, or is still needing
major reformulation or enhancement.

TIP: You may During the course of the project evaluation, proponents may be requested
frequently visit to submit additional documents depending on the nature of the project and
the website to the results of Initial Review and Evaluation. The PSF Secretariat formally
check the status communicates the consolidated comments and/or recommendations by relevant
of your proposal agencies and institutions on the project proposal and schedules Clarification/
or email the PSF Validation meetings/Field Appraisal with proponents. The objective is to clarify
Secretariat to and resolve some of the unclear components of the projects, and negotiate as
follow-up. well the project implementation and fund disbursement schedules.

If your proposal has been notified to undergo field appraisal, the PSF Secretariat
will inform you of the other documentary requirements to be submitted, which
include the following:

Table 2. Documentary Requirements during Evaluation/prior to Board

Approval.
Period of Compliance
Documentary Requirements
within the Process Flow
• Audited Financial Statement covering the last three
years;
• Certificate of No Derogatory Record of the officials/
board/members or other documents that reflect the
same purpose;
• Proof of consultation with stakeholders for the project
development (i.e., previous resolutions discussing
the project, photos, minutes of meeting, and other
documents can provide the said, with proper labels);
• Engineering design, where appropriate;
During Evaluation/ • Sex-disaggregated data of the beneficiaries;
Prior to Board’s Approval • Organizational Structure (with Officials/Board/Members
updated General Information Sheet);
• Sanggunian Resolution affirming the interest of the
LGU to apply, and authorizing the chief executive
to enter into an agreement with the Board for
implementation;
• Administrative Order/Executive Order creating the
LGU/ Community Organization Project Implementation
and Monitoring Unit and;
• Other documents that may be required by the PSF
Secretariat upon evaluation of the proposal.
• Memorandum of Agreement or other legal documents
executed with Implementing Partners
After PSF Board Approval/
• Environmental Compliance Certificate (ECC) or
Prior MOA Signing/
Certificate of Non-Coverage (CNC), whichever is
Prior Disbursement/
applicable
Implementation
• Other documents that may be required by the PSF
Secretariat and the Fund conduit

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 APPLICATION PROCESS FOR RISK TRANSFER:
You are entitled to submit project proposals with risk-transfer nature
(i.e. insurance), however, doing such will additionally require the following:

Table 3. Documentary requirements for Risk Transfer Applications.

Period of Compliance within

Documentary Requirements
the Process Flow

After Call for Proposal • Endorsement Letter by the Proponent

• Sangguniang Bayan Resolution (i.e. SB resolution
that prove commitment to allocate budget for CC/
DRR projects during the coverage of the insurance)
• Copy of multiple hazards experienced in the locality,
which can be any of the following:
• Vulnerability/Risk Assessments
• Hazard Maps
• Disaster and Threats History
• Copy of Enhanced Comprehensive Development
Plan or Local Climate Change Action Plan
• Suggested co-financing scheme for insurance
• List of existing and present CCA projects/activities
• Insurance Payout Coverage that should include:
a. Critical areas (ridge to reef approach);
b. Vulnerable groups;
c. Physical Assets ; and
d. Beneficiaries (recipient of the payout)
• Counterpart Sustainability Plan
a. Policies/ordinances/legislation to be
undertaken/ created
b. Sustainability plan with results framework

During Evaluation/ Prior to
Board’s Approval
• Audited Financial Statement covering the last three
years;
• Certificate of No Derogatory Record of the officials/
board/members or other documents that reflect the
same purpose;
• Proof of consultation with stakeholders for the
project development (i.e. photos, minutes of
meeting, and other related documents);
• Sex/Gender-disaggregated data of the insurance
pay-out beneficiaries;
• Organizational Structure (with Officials/Board/
Members updated General Information Sheet); and
• Other necessary documents that may be required
upon evaluation of the application

After Approval/ Prior • Administrative Order/Executive Order creating the

Disbursement/ Implementation LGU Project Implementation and Monitoring
• Documents as required by the fund conduit

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 During the field appraisal, certain requirements will be agreed upon between
you and the PSF Appraisal Team, which will be indicated in the Aide
Memoire (or Project Preparatory Agreement). The details would include the
documents and deadlines for compliance. You will be given a maximum of
10 working days to fulfill the requirements.

Once approved, the PSF Secretariat will send you another letter regarding
the next steps on project implementation.

WHAT ARE THE

NECESSARY FINANCIAL
ARRANGEMENTS FROM
THE PROPONENT?
LGUs and LCOs are required to provide counterpart funding for your proposal
which should at least be 10% of the total project cost. This can be provided
in financial terms or in-kind. “In-kind” can be in the form of manpower or
personnel services; equipment, such as those for construction; and/or office
space and facilities or monthly utilities.

Specific details on the counterpart is provided in Annex C - Work and

Financial Plan, page 30.

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 HOW WILL THE FUNDS
BE DISBURSED?
ARRANGEMENTS FOR PRE-SIGNING
AND NEGOTIATION FOR MOA
Once the PSF Board approves the project, the PSF Secretariat closely
coordinates with the LGU or LCO recipient for the finalization of the
Memorandum of Agreement (MOA). The MOA elaborates the project
implementation, financial management, and monitoring, reporting and
evaluation arrangements, including provisions on property rights, proposal
modifications and risk management. The proponent will still need to submit
additional documents prior to signing within a maximum of 20 working days.

The PSF Secretariat and the Fund conduit (in this case, the Development
Bank of the Philippines) will review the documents submitted. After full
compliance by the proponent and satisfactory evaluation by the PSF
Secretariat and the Fund conduit, the PSF Secretariat will facilitate signing
of the Memorandum of Agreement (MOA).
FUND DISBURSEMENT PROCESS

The Fund conduit (DBP) will facilitate the disbursement of fund to the LGUs.
The diagram below summarizes the fund disbursement process.

Figure 4. Process Flowchart for Disbursement to LGUs.

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 Likewise, funds will be released according to the compliance with performance/
milestone report and liquidation requirements of the PSF Board.

You shall submit progress reports to the PSF Secretariat quarterly, which include
narrative and physical accomplishment reports. Monthly/Quarterly progress
accomplishment reports shall be submitted to the PSF Secretariat, which shall
include the following details at the minimum:
• Updates on the Approved Work and Financial Plan with separate
column on status of implementation (with dates)
• Cost of items procured
• Pictures during implementation/documentation of activity
implementation

The PSF Secretariat, with the Fund conduit, will further conduct periodic missions as
part of their own monitoring and evaluation system.

The PSF Secretariat will also conduct impact evaluation that will be undertaken
beyond the project completion (3-5 years after project completion).

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 REFERENCE MATERIALS

DENR - Environmental Management Bureau (EMB). (2012). Climate

Proofing for Development: A Training Toolkit. http://climatechange.
denr.gov.ph/index.php?option=com_content&view=article&id=118:clim
ate-proofing-for-developing-a-training-toolkit&catid=8:press-releases
DILG. (2015). Guidelines on the Formulation of Local Climate Change
Action Plan (LCCAP). http://www.dilg.gov.ph/issuances/mc/
Guidelines-on-the-Formulation-of-Local-Climate-Change-Action-
Plan-LCCAP/2059
DILG. (2007). Guidance on updating the comprehensive development
plan amending dilg memorandum circular no. 2007-114
and reiterating DILG memorandum circular no. 2010-112 in
view of new planning considerations. http://www.dilg.gov.
ph/PDF_File/issuances/memo_circulars/dilg-memocircular-
201631_05e67eb396.pdf
Germanwatch. (2015). Briefing Paper: Global Climate Risk Index
2015, Who Suffers Most From Extreme Weather Events?
Weather-related Loss Events in 2013 and 1994 to 2013. https://
germanwatch.org/en/download/10333.pdf
Housing and Land Use Regulatory Board (HLURB). (2014). CLUP
Guidebook: Supplemental Guidelines in Mainstreaming Climate
Change and Disaster Risks in the Comprehensive Land Use
Plan. http://hlurb.gov.ph/wp-content/uploads/services/lgu/CLUP/
HLURB_Supplemental_Guidelines.pdf
IPCC, 2007: Climate Change 2007: Impacts, Adaptation and
Vulnerability. Contribution of Working Group II to the Fourth
Assessment Report of the Intergovernmental Panel on Climate
Change, M.L. Parry, O.F. Canziani, J.P. Palutikof, P.J. van der
Linden and C.E. Hanson, Eds., Cambridge University Press,
Cambridge, UK, 976pp. https://www.ipcc.ch/pdf/assessment-
report/ar4/wg2/ar4_wg2_full_report.pdf
Local Government Academy (LGA). (2014). Book 1 and 2: LGU
Guidebook in LCCAP Formulation. http://lga.gov.ph/media/
uploads/2/Publications%20PDF/Book/BOOK%201-LGU%20
Guidebook%20in%20LCCAP%20Formulation%20%20
(Process).pdf and http://lga.gov.ph/media/uploads/2/
Publications%20PDF/Book/BOOK%202-LGU%20
Guidebook%20in%20LCCAP%20Formulation%20(Reference).
pdf
PAGASA climate projections (2011-2040) guide. Available at their
website: http://www.pagasa.dost.gov.ph/index.php/climate/
climate-projection

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 ANNEX A

CCC ACCREDITATION GUIDELINES FOR LOCAL/ COMMUNITY

ORGANIZATIONSACCESSING THE PSF
I. PURPOSE

The People’s Survival Fund (PSF) is an Act that streams financing assistance to the
local government units and Local/community organizations anchored in providing
climate change adaptation activities.
Stated below is the excerpt from the PSF Law, which serves as the basis of the
Climate Change Commission (CCC) in developing the guidelines for the accreditation
of Local/Community organization in order to access the People Survival Fund:
“Section 23, Role of the Commission in the Utilization of
the People’s Survival Fund - whereas the Commission shall
develop guidelines to accredit local organizations seeking to
access the fund. Organizations will be accredited based on
criteria such as organizational independence, track record in
the community and/or field of expertise, financial management
and participatory practices.”

II. COVERAGE

Local/community organizations (COs) in all the provinces, cities and municipalities

that are accredited under DILG Memorandum Circular 2013 - 70 and DSWD - DBM
- COA Joint Resolution 2014 -01 which intends to access PSF may readily submit
proposals to access PSF, provided that their Certificates of Accreditation is validated
by the CCO.
The rest shall be covered by this guideline.

III. DEFINITION OF TERMS

For purposes of Accreditation under this guideline the following terms shall be construed to
mean as follows:
Accreditation - refers to the process by which the CCO shall recognize the Local/community
organization’s eligibility to apply for PSF though assessment of their capacity whether
the fund may be entrusted to them to successfully accomplish climate change
adaptation projects in a timely, cost-efficient and transparent manner.
Adaptation - refers to adjustments in ecological, social, or economic systems in response to
actual or expected climatic stimuli and their effects or impacts. It refers to changes in
processes, practices, and structures to moderate potential damages or to benefit from
opportunities associated with climate change. Adaptation measures aim to reduce
sensitivities and exposure to hazards, and enhance adaptive capacity.
Beneficiary - refers to the local community or any of its sectors and members, which is the
intended recipient of the results of the developmental efforts of the Local/community
organizations.
Climate Change Office (CCO) - refers to the office created under the Republic Act 9729 that
assists the Commission and serves as Secretariat of the Board.
Commission - refers to the Climate Change Commission
Local/Community organizations - include non-government organizations (NGOs), People’s
Organizations (POs), basic sector organizations, cooperatives, trade unions,
professional associations, faith based organizations, media groups, indigenous peoples

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 movements, foundations, and other citizen’s groups, that has maintained a local scope
of work and has established a provincial or municipal operational presence, non-profit
and are formed primarily for social and economic development to plan and monitor
government programs and projects, engage in policy discussions, and intends to
participate in climate change adaptation efforts, and are accredited by the government
agencies identified by the board or has undergone the accreditation of the Commission.
Project - activity undertaken by the beneficiaries which may include soft and hard projects
in order to support climate change adaptation activities of the local governments and
communities.
Program - a planned and coordinated set of activities, procedures, and actions intended and
implemented for climate change adaptation purpose.

IV. CALL FOR ACCREDITATION

The processes and procedures stated herein cover local/community organizations who are not
accredited under the accreditation referred above. It shall be operationalized by the Climate
Change Office (CCO) as approved by the PSF Board.
The Climate Change Office shall ensure the implementation of the following:
1. Release of the Notice of Call for accreditation by the CCO, as ordered by the PSF
board. It shall reach all local/community organizations listed in the directory of local/
community organizations of the different National Government Agencies (NGAs),
which include, but not limited to, the suggested names by the Local Government
Units, academe and communities;
2. Ensure the utilization of the different means of communications and publicity (such as
mail, email, website, social media, etc.) by the CCO to invite and encourage Local/
community organizations to apply for the PSF; and
3. Upon the release of the Notice of Call for accreditation, local/community organizations
who are not accredited under the identified government agency submit their
certification from Securities and Exchange Commission and one (1) copy of each of
the following requirements to the CCO:
A. Duly signed letter of application for Accreditation to access PSF;
B. Duly accomplished Application Form for Accreditation with Certification under
oath that all documents submitted in support of the application are authentic
and genuine, and that all statements in the application form and in supporting
documents are true and correct, and the local/community organizations is
aware of, understands, and agrees to abide by, the Accreditation Guidelines
of Local/Community organizations;
C. Duly notarized Organizational Resolution signifying intention to accredit for
the purpose of accessing funds from the PSF signed by the officers and
members and the individual actually filling the application in behalf of the
Local/community organizations;
D. Proof of active coordination with the beneficiaries of the location of the
proposed project (i.e. Signature of any official of the LGUs);
E. Sworn Certification, issued by the chief executive officer or equivalent officer
of the Local/community organizations, stating;
a. Other related businesses, if any of the directors, trustees, officers or
key personnel of the Local/Community organizations, and the extent of
owner-ship therein;
b. That the Local/Community organizations is not in default or delay in
liquidating any funds received from any Government Agency;
c. That none of the incorporators, organizers, trustees, officers or key
personnel of the Local/Community organizations is an agent of, or is
related within the fourth civil degree of consanguinity or affinity to any
CCO official involved in the processing of its accreditation;
d. That neither the Local/Community organizations nor any of it past
or present directors, trustees, officers, or key personnel has been
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 blacklisted by any Government Agency; and
e. That neither the Local/Community organizations nor any of it past
or present directors, trustees, officers, or key personnel has been is
a defendant, respondent or accused in any civil, administrative, or
criminal case arising from or involving the use of public funds received
by the Local/community organizations.
F. Proof of Communication with the LGU that signifies the Local/Community
organization’s effort/actions of coordination with the LGU (i.e. official letters,);
G. Certification of No Derogatory Record or its equivalent, of the officials of
the Local/community organizations, issued not more than three (3) months
before the date of application by the SEC (i.e. through submitted NBI
clearance by the officials;
H. List of Projects and Programs similar/related/supportive to climate change
adaptation frameworks (i.e. following NCCAP, LCCAP, PDP or other climate
adaptation programs) recently implemented and currently being implemented
by the Local/community organizations both funded by any Government
Agency and not, certified under oath by the responsible officer of the Local/
community organizations, particularly indicating:
• Title of the Project or Program, its commencement and status and List
of Beneficiaries, if any;
• The Government Agency from which the CSO received public funds
and its total amount for the said project;
• The remaining unliquidated portion of said amount, if any;
• The date of commencement of the project or program; and
I. Organizational Chart including an area-based structure, (i.e., presence
in the area where the project will be implemented); brief description of
management and staff in effective project planning and implementation
supported by an organized working Board; and
J. Audited Financial Statements for past two (2) years.
K. General Information Sheet of the officers, board and members including their
name, contact details, position etc.,

V. ACCREDITATION PROPER

1. The CCO shall review and assess the requirements listed above and conduct of
on-site visits within but not later than ten (10) working days. Upon assessment of
the requirements submitted, it shall present it to the Commission for attestation;
2. Upon attestation of the Commission that the Local/community organizations
underwent the accreditation Guidelines herein set forth, the CCO shall issue a
Certificate of accreditation to access PSF.
3. Local/community organizations who are provided with Certificate of Accreditation
may proceed to submit Project Proposals to access PSF.

VI. COVERAGE AND VALIDITY

1. Coverage
The CCO issued Certificate of Accreditation shall only be for accessing the
PSF.
2. Validity
The CCO issued Certificate of Accreditation shall be valid unless revoked in
accordance with the provisions below.

VII. REVOCATION OF ACCREDITATION

A Certificate of Accreditation may be revoked on any of the following grounds:

1. Misrepresenting in, or falsification of, any document submitted in support of the

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 application for accreditation of the CSO;
2. Failure by the CSO, during the validity period of the Certificate of Accreditation,
to submit a project proposal within one (1) after its issuance;
3. Violation by the Local/community organizations, during the validity period of the
Certificate of Accreditation of any law, rule or regulation involving the use of PSF;
4. Bankruptcy or insolvency of the Local/community organizations; or
5. Revocation, cancellation or expiration of the principal or any secondary
registration of the CSO, or of any material license or permit required by the CSO
to operate.

The above-mentioned process is in accordance with the guiding principles of the PSF Board to
recognize participation and involvement of Local/community organizations exhibiting exemplary
performance in internal housekeeping, particularly in areas of planning, fiscal management,
transparency, and accountability and valuing performance monitoring.
Nevertheless, the provisions in this guideline are subject to revision as deemed necessary by
the PSF Board in accordance with prevailing laws.

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 APPLICATION FORM
People’s Survival Fund
Application for Accreditation of Local/Community organizations

Application Accreditation No: (filled by PSF personnel)

Date Received: (filled by PSF personnel)

LOCAL/COMMUNITY ORGANIZATION’S FULL NAME:

NAME OF HEAD:

ADDRESS:

ORGANIZATION’S OFFICIALS (NAME, DESIGNATION AND CONTACT DETAILS)

REGISTRATION NO: REGISTRATION BODY:

PLACE OF REGISTRATION:

GEOGRAPHIC SCOPE: (WHERE THE ORGANIZATION IS CURRENTLY ACTIVELY

OPERATING)

BUSINESS ADDRESS:

TELEPHONE:

Email:

Website:

Name of Treasurer:

Mission, Vision and Organization Description:

projects/programs Related to Climate Change Adaptaion:

Total Expenditures in the past three years:

Focal Point contacts for the application:

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 TEMPLATE: ORGANIZATIONAL RESOLUTION

ORGANIZATIONAL RESOLUTION NO. __, SERIES OF ________

A special meeting of the Board of Directors of (NAME OF L/CO), a non-stock, non-profit

and non-government entity duly established and registered with the Philippine Securities and
Exchange Commission, with address at _____________________;

When this meeting was called to Order on __________________, it was found that a
quorum of the Board of Directors was present and the following resolutions were adopted:

RESOLVED, that [Name of L/CO] would access the PSF offered by the Climate Change
Commission of which policy guidelines were properly conveyed and understood by this body;

RESOLVED, that [Name of L/CO] shall apply for funding to finance the “[Name of the Project]”,
[insert brief description of the project] which shall benefit ______________;

RESOLVED FURTHER, that [Name of L/CO] hereby commits to undertake the necessary acts
for the implementation of the Project as provided for in the policy guidelines.

RESOLVED FURTHERMORE, to:

a. Authorize and empower the President to:
i. Apply with the CCC and when necessary, execute deeds and to do all acts
necessary and proper under the premises for the effective and efficient
implementation of the Project;
ii. Enter into agreements with qualified private individuals or corporations, after public
bidding, to execute the Project; and
iii. Together the with the Treasurer, to open a separate bank account to facilitate the
transfer of funds and audit of the PSF utilization;

RESOLVED FINALLY, within the period required, to furnish the CCC with a copy of this
Resolution.

WITNESS, THE SIGNATURES of the undersigned officers and members of (Name of L/CO)
this _________.

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 ANNEX B
SECTION A. BASIC INFORMATION OF THE PROPONENT
Province/City/Municipality
Name of Organization
Income Class
Authorized Signatory
Contact Person
Email
Telephone
Proposal Number Filled by PSF Secretariat
Date of Submission Filled by PSF Secretariat
Date of Receipt Filled by PSF Secretariat

SECTION B: INFORMATION ON THE PROJECT PROPOSAL

1. General Information on the Project
Project Title
Project Timeline/Duration
Project Site/ Project
location
Project Focus Area AGRICULTURE AND FISHERIES
(Please check)
Introduction of climate-adaptive technologies in
farming and fishing practices
Monitoring and forecasting system for pest and
disease outbreaks triggered by climate change
Improving pest and disease control and prevention
and health
Monitoring of vector-borne diseases
Risk insurance needs for farmers, agricultural
workers and other stakeholders
Others (Please specify)

INFRASTRUCTURE DEVELOPMENT
Establishment/Improvement of forecasting and early
warning systems as part of preparedness for climate-
related hazards
Postharvest (storage, processing, other related
facilities)
Irrigation system (SWIP, ponds, runoff diversion
canals and other) using climate-adaptive
technologies
Water harvesting systems; shallow tube wells, etc.)
Climate change adaptive transport systems
Others (Please specify)

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 NATURAL ECOSYSTEMS (INCLUDING
MOUNTAINOUS AND COASTAL ECOSYSTEMS)
Watershed management
Monitoring & Risk assessment
Resource inventory
Forest cover improvement
Land use management
Livelihood and capacity development for IPs and
local communities (watershed management)
Ecosystem management (particularly terrestrial
and aquatic critical habitats, and protected areas in
general)
Restoration of Degraded Areas
Others (Please specify)
INSTITUTIONAL/CAPACITY DEVELOPMENT
Establishment/Support/Strengthening of regional and
local research/information centers and networks
Preventive measures, integrative and comprehensive
local land use/development planning, preparedness
and management of impacts relating to climate
change
Contingency planning for droughts and floods in
areas prone to extreme climate events.
Conduct of assessment of impacts, vulnerabilities
and adaptation to climate change impacts and
capability
Advocacy, networking and communication activities
in the conduct of climate change information
campaigns
OTHERS (Please specify)

Project Beneficiaries

Implementing Partner/s
(If any)

Amount of Financing
Requested from PSF

Amount of Counterpart
Contribution

Amount of Other Sources

of Fund (If applicable)

2. Project Background and Rationale (maximum of 750 words)

State relevant climate change scenarios in the local level and describe the challenges.
What is the present impact of climate variability (Describe the impact on the biophysical and
social dimensions)?
Describe how the project will address climate variability and increase resilience.

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 3. Project Goals and Objectives
State your goals. (Describe the major outcome of the project, emphasizing the adaptation
goal as it relate to the risks and vulnerability.)

State your objectives. (Indicate the objectives of the project that will help to achieve the major
output in increasing resiliency.)

RESULTS FRAMEWORK
Goal Outcome Indicator Outputs Key Output/s
(Long-term objective (Measurable (Defined based on Indicators/
that reflects changes indicators that the problems and Activities
in the risk and address identified challenges identified (Measurable
vulnerability. Not vulnerabilities) in #2) indicators which
more than 50 words can measure results
and not more than 2 of activities and
goals) progress towards
outcomes)
1. 1.1.
1.2.
2. 2.1.
2.2.

4. Project Application Effectiveness

What are the inputs of your beneficiaries in the development and success of the project?
What are the inputs of other stakeholders in the development and success of the project?
How does the project contribute to local development plans/national development plans in
relation to addressing the impact of climate change?
What enabling policies will the project contribute, if any and at which level (local or national)?

5. Project Implementation
What are the strategies you will use to attain the major output?
Are there implementing partners? What are their roles and contribution?

6. Safeguards
Will the project involve Indigenous Peoples (IPs)? Describe their roles and the impact of the
project to their group, if any.
Will the project involve land issues? Describe the relevant land issue.
Will the project have direct/indirect environmental impacts? Describe the relevant
environmental impact and the relevant regulatory requirements (ECC, EIA or CNC, for
example).

7. Project Sustainability Plan

Are there follow- up plans after the proposed project? (Please indicate)
Is there an operations and maintenance plan? Describe the O&M plan and indicate
responsible agency or organization.
Is there a possibility that your project can also be done in other areas? (Please indicate how)

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 8. Project Monitoring and Evaluation Program
What is the existing mechanism / system / arrangement of monitoring and evaluation of
projects being implemented in the proponent’s organization?

What is the proposed monitoring and evaluation plan for the project? (Refer to your Results
Framework)

Project Component Goal/Objective:

Project Available data/Existing conditions related to your goal/objective
Baseline (e.g. number of households-at-risk to flooding/climate-related
hazards)
Midterm Establish targets/figures that the project wants to achieve
halfway of project implementation (based on the project
baseline)
Terminal Establish targets/figures that the project wants to achieve upon
completion of project (based on the project baseline)
Activity Objectively M&E Responsible Frequency/
Verifiable Methodology Person/ Unit Target Date
Indicators/ How to Who will When to
Means of monitor? monitor? monitor?
Verification
What to
monitor?
1.1.

1.2.

(Source: Small Grants Program, DENR-BMB, 2015)

SECTION C: INFORMATION OF THE IMPLEMENTING PARTNER/S

Contact Details
(Postal Address, Contact
Name of LGU/ Office/ Indicative Roles/
Numbers – Telephone,
Organization/ Group Commitment
Facsimile, Email)

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 FOR Partner Organizations Only:
Status of Organization:
Accreditation #:
Accrediting National Government Agency:
Date of establishment: (Date, Month, Year)
List of Board of Director: (Name/Position)
Director/Chairperson:
Purpose of Organization:
Amount of fund that was managed in the previous year:
Source and amount of fund in the implementation of the last three projects:
Role of the organization in the project proposal:

Reference (Institution or individual that can give more information about your institution)

Reference Name Institution Telephone Email

1
2

SECTION D: ATTACHMENTS
• Letter of Intent
• Work and Financial Plan (See next Annex)
• Risk or Vulnerability Assessment; Local Climate Change Action Plan;
Enhanced Comprehensive Land Use Plan/Comprehensive Development
Plan; Climate-related/Hydrometeorological Hazard Maps
• Annual Investment Plan

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 32
ANNEX
ANNEX C C

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WORK AND FINANCIAL PLAN
Work and Financial Plan (add rows as needed)
Project Title:
Project
Proponent:
Implementing
Partners:
Project

PEOPLE’S SURVIVAL FUND

Duration:
Gantt Chart (add columns as
needed)
Amount in Php YEAR 1 YEAR 2
Key Local
Output/s Counterp Timefra Respo Rema
Activities Budget Items Unit No.
Measure/ Requested art me nsible rks
Indicator Amount Units
from the (estimate
PSF d) 1 2 3 4 1 2 3 4
1 Major Project Goal:
Outcome Indicator:
Ex.
1.1 Consultancy - - - -
Ex.
Workshop - - - -
Ex.
Equipment - - - -

Ex. Supplies - - - -

1.2 - - - -

- - - -

- - - -

- - - -

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HANDBOOK.indd 33
2 Major Project Goal:
Outcome Indicator:

2.1 - - - -

- - - -

- - - -

- - - -

2.2 - - - -

- - - -

- - - -

- - - -
MOOE
CO

TOTAL - -

PROPONENT’S HANDBOOK
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 ANNEX D
ANNEX D
Resolution (LGU) Template
Republic of the Philippines
Province of [Name of Province] / [Municipality/City] of [Name of LGU]
OFFICE OF THE SANGGUNIANG [PANLALAWIGAN/PANGLUNGSOD/BAYAN]
EXCERPTS FROM THE MINUTES OF THE [REGULAR] SESSION OF THE
SANGGUNIANG [PANLALAWIGAN/PANGLUNGSOD/BAYAN] HELD AT [VENUE OF
THE SESSION] ON [MONTH/ DAY], 201__.
PRESENT :

Hon. ____________________ Hon. ____________________ Hon. ____________________

Hon. ____________________ Hon. ____________________ Hon. ____________________

Hon. ____________________

ABSENT :

RESOLUTION NO. [_______-20___]

RESOLUTION AFFIRMING THE INTEREST OF THE
PROVINCIAL/CITY/MUNICIPALITY TO AVAIL OF THE PEOPLE’S SURVIVAL
FUND (PSF) FOR THE IMPLEMENTATION OF THE “[NAME OF THE
PROJECT].”
WHEREAS, [to cite the title, nature and rationale of the proposed project];
WHEREAS, the [Name of the Project] (the “Project”) is included in the Local Climate Change
Action Plan/ Enhanced CCA-DRR Comprehensive Land Use/Development Plans and in the
climate change adaptation programs included in the Annual Investment Program of (Name of
LGU);
RESOLVED, that a public consultation was duly conducted among affected and would be
affected areas and people to determine social acceptability of the aforementioned project, a
copy of the pertinent Consultation/Committee Report is hereto attached as Annex A as proof
of acceptability of the project;
WHEREAS, the Republic Act No. 10174, otherwise, known as the PSF, provides that the said
fund shall be used to support adaptation activities of local governments and communities;
WHEREAS, due to financial constraint to finance the [Name of the Project], the
[Province/City/Municipality] of [Name of LGU] needs to avail of the PSF for the project’s
implementation;
WHEREAS, the [Province/City/Municipality] of [Name of LGU] would like to access the PSF
offered by the Government of which policy guidelines were properly conveyed and understood
by this body.
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 NOW THEREFORE, on motion of Hon. [Name of Proponent] duly seconded by Hon. [SB
member who seconded the motion] it was RESOLVED, that the [Province/City/Municipality] of
[Name of LGU] shall apply for funding to finance the “[Name of the Project].”
RESOLVED FURTHER, that the [Name of LGU] hereby commits to undertake the necessary
acts for the implementation of the Project as provided for in the policy guidelines, as follows:
a. Create a Project Implementation Unit (through an administrative/executive order) by
providing adequate number of technical and support staff, office space and all
necessary facilities and assistance for the effective and efficient management of the
Project;
b. Provide the LGU equity for the Project, when necessary;
c. Conduct of public hearings and consultations, enact relevant ordinances, and carry
out necessary measures in support of the viability and sustainability of the Project.
RESOLVED FURTHERMORE, to:
a. Authorize and empower the incumbent local chief executive, Hon. [Governor/Mayor]
[Name of LCE], and his successor, for and behalf of the [Name of LGU] to:
i. Apply to the PSF Board and when necessary, execute deeds and to do all
acts necessary and proper under the premises for the effective and efficient
implementation of the Project;
ii. Enter into agreements with qualified private individuals or corporations, after
public bidding, to execute the Project; and
iii. Together the with the Local [Provincial/City/Municipal] Treasurer, open a
separate bank account to facilitate the transfer of funds and audit of its
utilization;
RESOLVED FINALLY, within the period required, to furnish the PSF Board with a copy of
this Resolution.
[UNANIMOUSLY] ADOPTED. [Day Month Year].
I HEREBY CERTIFY to the correctness of the foregoing resolution which was duly adopted
by the Sangguniang [Panlalawigan/Panglungsod/Bayan] during its [regular] session held on
[Month day], 201__.

_______________________
Secretary to the Sanggunian

ATTESTED AND CERTIFIED APPROVED: [Day Month Year]

TO BE DULY ADOPTED:

HON. ______________ Presiding Officer HON. _________________ Mayor

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 ANNEX
ANNEX E
E
Resolution (NGO) Template
A special meeting of the Board of Directors of (NAME OF NGO), a non-stock, non-profit and
non-government entity duly established and registered with the Philippine Securities and Exchange
Commission, with address at _____________________;

When this meeting was called to Order on __________________, it was found that a quorum
of the Board of Directors was present and the following resolutions were adopted:

RESOLVED, that [Name of NGO] would access the PSF offered by the Government of the Philippines
of which policy guidelines were properly conveyed and understood by this body;

RESOLVED, that [Name of NGO] shall apply for funding to finance the “[Name of the Project]” which
shall benefit ______________;

RESOLVED FURTHER, that [Name of NGO] hereby commits to undertake the necessary acts for the
implementation of the Project as provided for in the policy guidelines including a public consultation to
be duly conducted among affected and would be affected areas and people to determine social
acceptability of the aforementioned project, a copy of the pertinent Consultation Report shall be
attached in the application as proof of acceptability of the project;

RESOLVED FURTHERMORE, to:

a. Authorize and empower the incumbent local chief executive, Hon. [Governor/Mayor] [Name of
LCE], and his successor, for and behalf of the [Name of LGU] to:
i. Apply with the CCC and when necessary, execute deeds and to do all acts necessary
and proper under the premises for the effective and efficient implementation of the
Project;
ii. Enter into agreements with qualified private individuals or corporations, after public
bidding, to execute the Project; and
iii. Together the with the Local [Provincial/City/Municipal] Treasurer, open a separate
bank account to facilitate the transfer of funds and audit of its utilization;

RESOLVED FINALLY, within the period required, to furnish the CCC with a copy of this Resolution.

WITNESS, THE SIGNATURES of the undersigned directors of (Name of NGO) this

_________ day of ___________ 20____.

Republic of the Philippines)

___________, Metro Manila ) S.S.

ACKNOWLEDGEMENT

BEFORE ME, a Notary Public for and in the City of ______, this _____ day of ______________
personally appeared:

NAME I.D. NO. DATE PLACE

_____________________ _____________ ________ _________
_____________________ _____________ ________ _________

Known to me to be the same persons who executed the foregoing instrument and they acknowledged
to me that the same is their free and voluntary act and deed.

WITNESS MY HAND AND SEAL.

Doc. No. _____;
Page No. _____;
Book No. _____;
Series of 20__.

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 ANNEX F
FREQUENTLY ASKED QUESTIONS

WHO MANAGES THE FUND?

The PSF is managed by a People’s Survival Fund Board (PSFB), which is composed
of five national government agencies chaired by the Department of Finance
(DOF), Department of Budget and Management (DBM), National Economic and
Development Authority (NEDA), Department of Interior and Local Government
(DILG), Climate Change Commission (CCC) and Philippine Commission on
Women (PCW), and three non-government representatives from the civil society,
the academe, and the business sector.

CAN IT BE USED FOR DRR PROJECTS?

The fund can be used for DRR initiatives that addresses hazards (directly or
indirectly) brought by climate change (i.e. extreme weather events, long droughts,
flooding, sea-level rise, rain-induced landslides, etc.). Interface with DRR’s
4 thematic priorities will be on disaster prevention and mitigation and disaster
recovery and rehabilitation, usually those with longer planning period/horizon. It
should be noted though that before determining projects relating to this, a science-
based risk assessment has supported and recommended these adaptation
options.

CAN IT BE USED FOR RESEARCHES OR STUDIES?

Yes, as long as applications can demonstrate that the primary goal is to provide
more science-based, evidence-driven climate change adaptation plans for the
locality. It can be submitted as a proposal to Project Development Grant (PDG).
CAN RISK AND VULNERABILITY ASSESSMENTS BE FUNDED?
Yes, the proponent can propose it through the PDG.

CAN THE FORMULATION OF LCCAP AND OTHER MANDATED PLANS BE FUNDED?

This depends on the target goal of the plans, which should incorporate climate
change risks and vulnerabilities. With this, it is also vital that CDRVAs be included
as a component.
It should also be noted that there are mandated agencies who can provide technical
and financial assistance in the formulation of the plan.

CAN THE PROPONENTS PARTNER WITH AN IMPLEMENTING ENTITY IN THE

IMPLEMENTATION OF THE PROJECT?
Yes, the PSF encourages multi-sectoral partnerships among other government
institutions academe, business, and non-government organizations.

CAN STATE COLLEGES AND UNIVERSITIES (SUCs) ACCESS THE FUND?

The Board has been particular that SUCs cannot access the Fund. The organizations
within them can, but should qualify under the accreditation guidelines for Local/
Community Organizations (LCOs).

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 CAN BARANGAY LGUS ACCESS THE FUND?
Technically, they are defined as LGUs. but it is encouraged that they coordinate
with their municipal LGU to ensure that the planned actions will have larger scale
in terms of the benefits.

WHY CAN’T LOCAL ORGANIZATIONS PROPOSE HARD TYPES OF PROJECTS?

Local organizations are seen to support their communities, their local government
unit. Initiatives also should be synchronized to ensure effectiveness. Local
government units are also more permanent institutions to implement hard types of
projects (infrastructure).

IS THERE A CEILING AMOUNT FOR THE COST OF A PROJECT?

None. Each application, however, will be subjected to the evaluation and approval
of the Board. It is therefore vital that the amounts and cost items of the project are
justifiable.
IS THERE A REQUIRED PROJECT DURATION?
None, but it is suggested that a manageable project duration of at most 2-3 years
will be proposed.

IS THERE A COUNTERPART CONTRIBUTION?

In order to ensure commitment towards effective project implementation, project
proponents are encouraged to provide counterpart contributions (financial and/or
in-kind) equivalent to at least 10% of the total project cost. In kind may be in the
form of personnel services, equipment, office space and utilities. The higher the
counterpart, the greater the weight the Board may give to the proposal.

HOW WILL THE PROJECT PROPOSALS BE EVALUATED?

Submitted proposals will be appraised according to the following (in accordance
with Section 24 of RA 10174:
• Level of risk and vulnerability to climate change;
• Participation of affected communities in the design of the project;
• Poverty reduction potential;
• Cost effectiveness and attainability of the proposal;
• Identification of potential co-benefits extending beyond LGU territory;
• Maximization of multi-sectoral or cross-sectoral benefits;
• Responsiveness to gender-differentiated vulnerabilities; and
• Availability of climate change adaptation action plan

HOW MANY DAYS WILL IT TAKE BEFORE A PROJECT GETS APPROVED?

According to the Manual of Operations, it will take about 2-3 months before the
projects get approved. However, this also depends on the responsiveness of
the proponent to the comments of the technical reviewers.

HOW WILL THE FUNDS BE DISBURSED TO LOCAL GOVERNMENT UNITS?

Fund disbursement will be according to existing government rules and regulations.
It will be facilitated on a per tranche basis, depending on the agreed terms and
conditions, and milestones under the Memorandum of Agreement between the
proponent and the PSF Board.

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 SHOULD THE PROPONENT SET UP A NEW BANK ACCOUNT TO RECEIVE FUNDS
FROM THE PSF?
Yes, the local government unit should open a separate bank account for the PSF.
HOW MANY DAYS WILL IT TAKE BEFORE THE FUNDS WILL BE DISBURSED?
It will take 1-3 months before a peso reaches the accounts of the recipients. This
is because after approval, negotiations with the proponents will be done to craft
the terms and conditions in the MOA.

SUPPOSE A PROJECT HAS BEEN APPROVED, AND UPON IMPLEMENTATION

OF THE PROJECT, SOME OF THE COSTINGS CHANGED. HOW WILL THIS BE
RESOLVED?
The risks and other contingencies are stipulated in the MOA for the project. These
will be duly noted by the PSF Secretariat and will be raised for decision by the
PSF Board.

WHAT IF THE PROJECT BEING PROPOSED IS NOT COVERED UNDER THE

ANNUAL INVESTMENT PLAN?
Indicate in the Project Proposal that should the project be approved; it will be
programmed in the supplemental AIP or in the succeeding AIP.

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HANDBOOK.indd 40 20/11/2017 4:59:17 PM
HANDBOOK.indd 41 20/11/2017 4:59:17 PM
 Bulwagang Ninoy Aquino,
Ninoy Aquino Parks and Wildlife Center, Diliman, Quezon City
Website: www.climate.gov.ph
Email: psf@climate.gov.ph/ psf.ccc@gmail.com
Telephone: (02) 426-2948/ 426-2950
Telefax: 925-8954

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