01-Apr-19

NEYO GROUP

STANDARD FILING SYSTEM

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7 Work Sheets

YEAR_PNO Project Name
Project Work Info Sheet Excel sheet

Transmittal Excel sheet

Cost Plan
CP - R0
Drawings YYYY MM DD Drawing Register

Workings Working Drawings Used drawings & Working Sheets

Cost Plan workings
Rate Analysis

RFI RFI Sent - 01

RFI Reply - 01

Report Cost Plan excel sheet

CP - R1
Drawings YYYY MM DD Drawing Register

Workings Working Drawings

Cost Plan workings Used drawings & Working Sheets
Rate Analysis

RFI RFI 1 RFI Sent - 01

RFI 2 RFI Reply - 01

Report Cost Plan excel sheet

Pre Contract Schedule Tender Event Schedule

Procurement Strategy report

Tender Questionaire Tender Questionaire excel
Report Report docs

Tender
Tender Document Charges sheet Excel sheet

Civil & Structure

Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

RFI Reply RFI Reply - 01

Sent RFI Sent - 01

Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

ID / Architecture
Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

RFI Reply RFI Reply - 01

Sent RFI Sent - 01

Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

Electrical
Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

RFI Reply RFI Reply - 01

Soft copy filing system.xls - Rev 0 Page 1 of 4

 01-Apr-19

NEYO GROUP

STANDARD FILING SYSTEM

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7 Work Sheets

YEAR_PNO Project Name
Sent RFI Sent - 01

Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

PHE
Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

RFI Reply RFI Reply - 01

Sent RFI Sent - 01

Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

HVAC
Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

RFI Reply RFI Reply - 01

Sent RFI Sent - 01

Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

Fire protection
Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

RFI Reply RFI Reply - 01

Sent RFI Sent - 01

Pre Contract Tender Fire protection Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

External works
Drawings YYYY MM DD Drawing Register excel
Drawings

PQ Document Excel sheet

Evaluation Report Excel sheet & Docs

Soft copy filing system.xls - Rev 0 Page 2 of 4

 01-Apr-19

NEYO GROUP

STANDARD FILING SYSTEM

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7 Work Sheets

YEAR_PNO Project Name
RFI Reply RFI Reply - 01
Sent RFI Sent - 01

Tender Document Invitation Letter

Front End Document
Regret Letter
BQ BQ Workings sheets
BQ excel sheet

PTE PTE Workings sheet

RA excel sheet
PTE excel sheet

Tender Evaluation
Report - R0 Contractor submissions Excel sheet
Evaluation Excel sheet

Report - R1 Contractor submissions Excel sheet

Evaluation Excel sheet

Post Contract Civil & Structure Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

PRR (Payment
Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Variations VO No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Correspondence Letters
Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

Electrical Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

PRR (Payment
Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Variations VO No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Correspondence Letters
Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

Fire protection Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

PRR (Payment
Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Variations VO No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Post Contract Fire protection Correspondence Letters

Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

HVAC Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

Soft copy filing system.xls - Rev 0 Page 3 of 4

 01-Apr-19

NEYO GROUP

STANDARD FILING SYSTEM

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7 Work Sheets

YEAR_PNO Project Name

Post Contract HVAC PRR (Payment

Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Variations VO No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Correspondence Letters
Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

ID / Architecture Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

PRR (Payment
Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Variations VO No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Correspondence Letters
Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

PHE Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

PRR (Payment
Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Post Contract PHE Variations VO No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Correspondence Letters
Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

External works Contract Document Agreement

LOA
Compliled document

Drawings GFC Drawings YYYY MM DD

Shop drawings YYYY MM DD
As Built drawings YYYY MM DD

PRR (Payment
Recommendations Report) PBG & ABG Recomd Contractor Submission Performance BG
Recommendation Mobilisation advance BG

RA Bill No - 01 Contractor Submission Excel & Word

Recommendation Excel & Word

Remeasurements Workings

Post Contract External works Variations VO No - 01 Contractor Submission Excel & Word
Recommendation Excel & Word

Correspondence Letters
Others

Final Account Contractor Submission Excel & Word

Recommendation Excel & Word

Others
Bill Tracker Working Sheets
Programme Working Sheets

Monthly Reports
Cost Reports YYYY MM Working Sheets
MIS YYYY MM Working Sheets

Soft copy filing system.xls - Rev 0 Page 4 of 4