DEBATE SOCIETY

ANALYSIS

Vision

To be an initiative known for driving the open exchange of ideas among students of Divine Word
College of Calapan (DWCC) and provide expertise necessary to foster their communication, critical
thinking and creative skills.

Mission

The Debate Society connects, supports and inspires students through competitive speech and
debate.

Objectives

 To provide a significant training ground for the development of students' communicative

abilities.
 To provide opportunities for students to practices and share their skills development.
 To create learning situations in which students develop proficiencies based on sound
educational and communication theories.
 To be able to compete in Mahalta Cup[1].

Debate tournaments in DWCC before use Oxford format and just recently they have adapted the
Asian Parliamentary Debate format since it is the format used in Mahalta Cup and other debate
competitions outside the campus. The organization conducted a seminar to all interested students
regarding this transition.

One of the contests held during Intramurals 2019 was the debate competition attended by
various schools of DWCC. The mechanics and guidelines used during the contest came from the Debate
Society. They should have run this contest since they know more about the event however the Student
Council gave the authority to Peer Facilitator’s Club to oversee the flow of the tournament which led to
questionable results.

[1]
Mahalta Cup is a debate competition joined by representatives from different campuses in Mindoro.
INTERNAL ENVIRONMENT

Strengths

1. Contact from debaters outside the campus

The organization has contact to different debaters outside the campus who can teach
aspiring and potential representative of DWCC for Mahalta Cup.

Weaknesses

1. Insufficiency of funds

According to the president of the organization, their supplemental fund from the school
is only P 150. 00. There is also no membership fee that could be the source of funds.

2. Lack of seminars, training and workshops

As of today, the organization has conducted only one seminar and the attendees were
from different schools who unfortunately were not part of the organization.

3. Lack of potential members

One of the objectives of the organization is to compete in Mahalta Cup yet due to
insufficient training and seminars, the organization failed to produce potential debaters to
represent our school to the said cup.

EXTERNAL ENVIRONMENT

Opportunities

1. Mahalta Cup

It is a great opportunity for these students to be able to represent DWCC in this

competition. As the Home of Quality Education, DWCC should produce outstanding debaters
and Debate Society will be a training ground for these aspiring students.
 2. Debate in Intramurals

Every year, there are a lot of queries regarding the said competition and most of these
are about the guidelines of the contest and its implementation. These problems could be
eliminated if the facilitators have knowledge about the event and no other group could do that
except the Debate Society. It is also an opportunity for them to observe the potential
representatives of DWCC.

Threats

1. Student’s Enthusiasm
Most of the students prefer to be an audience rather than a debater. In our survey
shown in Appendix A only 13% of the students want to join the organization.
2. Other Curricular Organizations
There are many established curricular organization where students where already part
of. Debate Society also lacks in promotion of their organization. In our survey, there are 31% of
students who has no idea that there is an organization for aspiring debaters.

General Environment

1. Demographic forces
The organization is open for all college students, both male and female, who must be
enrolled in DWCC.

2. Sociocultural forces
Debate has always been a highlight during Intramurals that’s why this organization was
formed. However, students prefer to watch debates rather that to participate.

Porter’s Five Forces

1. Competition in the Industry

Competition is low since different organizations in the institution have different market
segments.
2. Potential of New Entrants into the Industry
The threat for new entrants is low. In our survey shown in Appendix A, 100 students
were asked if they will join Debate Society next year, 83% voted “No” which shows no
 enthusiasm to the organization so forming another organization related to debate would be
impractical.
3. Power of Supplier
The Student Affairs Office has the authority to remove the accreditation if the
organization will not follow the requirements. So the power of the supplier is high.
4. Power of Buyer
In this case, Buyer refers to the students who will join the organization. The power of
the buyer is high since it is the option of the students if they will join or not.
5. Threat of Substitute Product
The threat for substitute organizations is high. DWCC provides different curricular
groups that students may opt to join instead of Debate Society.

BUSINESS LEVEL STRATEGY

Segmentation- The organization is open for all students unlike other organizations which has a
certain market for their members. In our recent survey shown in Appendix A, formation of an
organization just like a business should consider its market segment. In this case, Debate Society was
formed without considering the number of students who would engage in the organization. Only 9% of
the students want to join debate tournaments and the rest wants to just attend seminar and/or
trainings/workshops.

ORGANIZATIONAL STRUCTURE

Debate Society has a vertical organizational structure especially is has few members. Its officers
were not divided according to specialties and the decision making mostly is from the President.

QUANTITATIVE TECHNIQUES

Factor Analysis of Survey Data

According to the article written by Hall, factor analysis is a data reduction and analysis technique
often used with survey data, making the method popular among market researchers. Factor analysis
explores correlations in available data to identify underlying, unmeasured factors that could explain
those relationships. (January 25, 2019)
 IDENTIFICATION OF THE PROBLEM

Statement of the Problem

This study aimed to provide Debate Society a consulting service that will help them improve
their operations. Specifically, it sought to answer the following problems:

1. The set of activities planned are not in line with objective of the organization.
2. Debate Society lacks members which prevents the opportunities from being achieved.
3. The organization lacks proper internal control.

Problems explained

1. The set of activities planned are not in line with objective of the organization. (Based on
interview)

Main Objective:

To be able to compete in
Mahalta Cup

To provide opportunities for

Seminar on Ano
students to practices and share
their skills development. title nung
seminar??????

To provide a significant training

ground for the development of
students' communicative
abilities.

Figure1.1 Relationship between the Objective and the Activity.

Figure 1.1 explains the Framework No. 1 which states that “Problems prevent the goals
and objectives from being achieved.” The activity conducted last July???? Was about the ???
which is totally unrelated to the objective set by the organization.
 2. Debate Society lacks members which prevents the opportunities from being achieved.
Framework No. 2 states that “Problem identification should consider not only
‘problems’ or ‘challenges’, but also constraints on opportunities that are preventing the goals
and objectives from being achieved.
Though survey results as shown in Appendix A. IV. provided 93% support if DWCC joins
Mahalta Cup, Appendix A. II. showed only 13% of the respondents are willing to join the
organization next year which deters the opportunity for Debate Society to join the said cup.
3. The organization lacks proper internal control.

Information and Risk Assessment

Communication

Control Environment Ineffective Internal Control

Monitoring Control Activities

Figure 1.2 Cause and Effect Analysis of Internal Control

Figure 1.2 adapted the COSO Framework for evaluating internal control. In terms of
Information and Communication, Debate Society does not have regular meetings where they
should lay down their plans for their organization. Risk Assessment includes the company- wide
objective which was already explained in Figure 1.1. Policies and procedures are part of Control
Activities where in this case, Debate Society cannot provide since they do not have regular
transactions or activities. The same reason applies for Monitoring. Control Environment includes
organizational structure and commitment to competence. This relates to the unrelated seminar
conducted with the company objective which in not very competent.
 FRAMEWORK IN IDENTIFYING THE PROBLEM

According to an article published by Gartenstein, she mentioned that when identifying

problems, the following should be taken into account:

1. Problems prevent the goals and objectives from being achieved. This should include the full
range of objectives identified in the previous step – including objectives for different levels of
planning and markets.

2. Problem identification should consider not only ‘problems’ or ‘challenges’, but also constraints
on opportunities that are preventing the goals and objectives from being achieved.

3. Identification should be based on empirical observations, such as data and information obtained
from surveys, demand modelling, interviews and studies from a wide range of sources. (August
3, 2018)

Committee of Sponsoring Organizations of the Treadway Commission (COSO) Framework

The COSO model defines internal control as “a process, effected by an entity’s board of directors,
management and other personnel, designed to provide reasonable assurance of the achievement of
objectives in the following categories:

 Effectiveness and efficiency of operations

 Reliability of financial reporting
 Compliance with applicable laws and regulations”

In an “effective” internal control system, the following five components work to support the
achievement of an entity’s mission, strategies and related business objectives.

1. Control Environment
2. Risk Assessment
3. Control Activities
4. Information and Communication
5. Monitoring
 These components work to establish the foundation for sound internal control within the
company through directed leadership, shared values and a culture that emphasizes accountability for
control.
 APPENDIX

A. RESULTS OF THE SURVEY

The survey questionnaires were given to all schools however only 133 students responded to the survey.

I. Which school are you from?

Students (in %)
School of Accountancy 47
School of Business Hospitality and Tourism Management 8
School of Engineering and Architecture 35
School of Arts and Sciences 3
School of Information Technology 2
School of Education 5
School of Criminal Justice 0

II. Will you join the organization next year?

Yes No
1st Year 8 33
2nd Year 3 23
3rd Year 0 0
4th Year 1 14
5th Year 1 15
Total 13 85

III. What activities would you like to participate in the organization?

In Percentage
Training/ Workshop 51
Seminar 40
Debate Tournament 9
 IV.

Other Questions Yes(%) No(%)

Did you know that DWCC has an 69 31
organization called Debate Society?
Do you want to have more debate 92 8
tournaments in the campus?
Will you support the organization if 93 7
they compete in Mahalta Cup?
 B. INTERVIEW

INTERVIEWER 1 : Lisseth Bulaklak INTERVIEWEE 1: Roy Macunat

Senior Consultant President

INTERVIEWER 2: Eula Marie Alterado INTERVIEWEE 2: Rian Festin

Senior Consultant Vice President

Interviewer 1: Pano po nagsimula ang inyong organization?

President: Nagstart sya sa dating AB President, si Likha Macatangay, kasali sya sa Mahalta Cup then
naisipan nya bumuo ng isang organization about debate and sya din yung nakaisip ng debate society
na pangalan.

Interviewer 1: Kailan po yun nagsimula?

President: Mga 2017

Vice President: Inspired po kami by Mahalta Cup. Yung Mahalta Cup po kasi ay ginaganap sya buong
Oriental Mindoro, may organization din po don na Oriental Mindoro Debate Society and member
din po ako non. Yung organization po nay un ay naglalaban laban buong Oriental Mindoro ng
debate.

Interviewer 1: Paano po nagooperate ang inyong organization?

Vice President: Paanong operate po?

Interviewer 2: Halimbawa po kung nagbibigay po kayo ng seminar or workshop, kung may debate
po ban a nagaganap katulad nong sa Intramurals ay nagfafacilitate po kayo.

President: Nong July po ay nagkaron kami ng seminar/ workshop sa ACD 200. May guest speaker na
nagpaliwanag kung ano yung Asian Parliamentary Debate.

Vice President: Kasi before daw ang ginagamit na format po dito ay Oxford, then nong kami na yung
naghandle, prinopose naming na parang mas maganda yung Asian Parliamenetary since Asian
Parliamentary yung ginagamit even outside the campus. Then yun po ang simula, we invited a guest
speaker na nagpaliwanag po para maging formal po yung naging discourse between the new
audience and don po sa speaker.

Interviewer 1: Sino po yung mga speaker na ininvite nyo?

Vice President: I invited Frather Jeffrey Causapin from Holy Infant Academy.

Interviewer 1: Yung sa Intramurals po?

President: Sa intrams, ang expected namin talaga ng organization namin ay kami yung mag iintindi
kasi kami yung Debate Society. Parang ang pinagintindi nila ay yung Peer Facilitator. Akala namin ay
kami dahil samin naka align yung trabaho, dapat kami nagintindi. Sabi ng iba, narinig lang namin na
baka maging bias kasi most members namin ay AB tapos isang Accountancy lang. Hindi na kami
pinagintindi. Ang pinagintindi na lang yung Peer

Vice President: Kaya po pagdating nong Intrams, medyo gumulo yung mechanics.

Interviewer 1: Sino pong nag invite sa Peer?

Vice President: SC yun.

President: Kasi yung mechanics nila ay samin din nanggaling.

Vice President: Humingi sila samin then binigyan ko since sabi nila ako daw ang may pinaka
malawak na kaalaman don so ako ang nagbigay nong mechanics which is national naman yon.
National competency naman yung ginamit namin. Kaya don siguro nagka problema kasi nga hindi
din naman aware ang Peer don sa mga mechanics na meron ang debate na halimbawa ay pag
speaker lang talaga ay three speakers lang, eh ang nagyare, may nag apat, may nag lima ganon.

President: Pero ayos naman. Natapos naman yung Intrams ng maluwalhati.

Interviewer 2: Ano po ang top priority ng organization nyo sa ngayon? Yung gusto nyo po ma
accomplish?

President: Binabalak lang namin na makasali ng competition outside the campus.

Vice President: Yung sa Mahalta Cup, gusto naming ipush yun.

Interviewer 1: Ano po ang inyong mga incoming activities?

President: Pinaplano pa po namin kasi mahirap din mag pa pirma ng mga papeles.

Vice President: True. Pero yun munang sa amin ay bubuo muna kami ng team, atleast three para
siguro makalabas kami and makasali ng Mahalta.

Interviewer 2: Ano po yung pinaka problema sa organization nyo? Kung saan po kayo pinka
nahihirapan na aspect?

President: Sa paghagilap ng ibang members na hindi AB. Kasi bago lang yung organization, hindi pa
rin kilala. Ang gusto kasi naming ay lumaki yung population para halos lahat ng school ay merong
member. Para aware sila na may ganong organization.

Interviewer 2: Ano pong ginagawa nyo para maka invite kayo ng member from other school?

Vice President: Ang unang unang binigay namin ay nag pa workshop kami. Workshop/ training yun.
Since marami naman ngang pumunta, specially from Accountancy, yun na po yung stepping stone
namin para makilala yung org, then sana, opportunity na kasi samin na yung sa Intrams na
magpakilala uli para naman ma aware sila, ay sino ba yung mga naka gray na yan na nagiintindi?
Para makilala lang sana kami non pero hindi siguro nagkalinawan.

Interviewer 1: Bukod po don may iba pa po ba kayong concerns? Mga gusto nyo pa po iimprove?

Vice President: Siguro yung atleast once a month ay mayroong workshop. Mas maganda kasi kung
ma eenhance yung speaking ability ng isang tao, how the person projects himself sa harap ng
maraming tao, paano nya icoconstruct yung mga arguments na gagamitin nya, yung mga words na
gagamitin nya, mga ganon po.

President: Pati yung tamang process ng debate.

Vice President: Yeah. Na hindi lang pag sinabing narinig mo lang yung ganto eh panalo nay un.

Interviewer 1: So in terms po ng operation nyo, gaano po kadalas kayo naagkakaron ng meeting?

President: Parang huli ay nong Intrams pa. Parang nag mimeet naman sa loob ng isang buwan, kasi
minsan yung ano lang, yung biglang nagkasama sama, nagkita lang sa daan with advisers, si Maam
Gawad or si Sir Carandang, napapagusapan naming yung sa organization namin.
Vice President: Huli naming meeting ay noong intrams, nakaplano na kami non, naka disseminate na
kung sino naka assign sa speaker, sino sa ganto, sino magfafacilitate, naka allocate na sya, tapos
nabago nga, naging peer ang naka assign.

Interwiewer 2: Ano po yung challenges na kinaka harap nyo para maachieve yung goal nyo na
dumami ang members nyo? Challenge po, kung bakit di nyo magawa yung goal nyo?

Vice President: Dahil hindi kami makalabas outside the box. Since bago lang naman yung debate
society, yung mga members namin kasi ay mga bago din lang, mga freshman, even I, freshman lang
din naman po ako kahit may karanasan ako. Actually, sya po yung pinaka senior namin.

President: Second year lang po.

Vice President: Tapos second year pa lang, senior na agad namin. So yun po, siguro yung pagiging
freshman namin dito sa DWCC, isa yun sa malaking factor kung bakit, hindi kami medyo makalabas,
kumbaga, may hiya pa din, may hiya pa, hindi pa ganon ka alam yung process na kanino ba tayo
magpapapirma? Kasi nasanay kami nong high school na papaalam ka lang sa principal, even without
the letter, ayos na.

Interviewer 2: So ang pinakang problema nyo lang po ay about sa population nyo?

Vice President: Opo.

Interviewer 2: Sa funds po? Yung sa pag mamanage po?

President: In terms of funds po, bawal kasing maningil pag may seminar, pinagbawal ng SAAO, ayaw
nila ng ganong sistema, yung binabayaran, pero may allotted fund naman ang bawat organization
every sem, sa finance, kaso di nga ganon kalaki kaya halos wala din naaabot.

Vice President: Yung mga nagagastos din naman po naman kasi ay sa T- shirt lang, personally
naman, kaya po okay lang na bawat isa ay meron.

Interviewer 1: Sa operations nyo po, na di- disseminate ba ng ayos ang duties nyo kada officer po sa
org nyo?

President: Sa tingin ko naman po ay na di- disseminate po ng ayos kasi kahit may chance po na
magkakaiba yung schedule, pag nagsama sama po ay nagagawan ng paraan, yung free time nila
kahit minsan ay hapon na, pumupunta. May dedication sila.
Interviewer 2: Ano pa pong way ang naisip nyo para ipromote ang inyong org?

President: Mgakaron ng mga workshop, seminar, publicity syempre, and wag mahiya yung iba na
sumali, kasi hindi porket sa AB nagsimula, kami lang yung pwede, kasi nagbibigay din kami ng chance
sa iba, para tulong tulong yung buong school.

Interviewer 2: Open naman po kayo sa ibang schools?

Vice President: Opo naman, super open saka maganda din po talagang opportunity yung Mahalta
Cup kaya pinupush namin kasi pag alam ng tao na lumalaban kami, lumalabas, nakikipag compete,
parang nakakahili sya so parang magkakaron ka ng interes don sa org na sumali. Way back kasi
talagang hindi sumasali ang Divine, kahit ang galling ng Divine ay hindi sila lumalaban.
 REFERENCES

Hall, S. (2019). Quantitative Methods for Business Decisions. Retrieved from

https://smallbusiness.chron.com/quantitative-methods-business-decisions-61671.html

Gartenstein, D. (2018). Framework for Business Problem Solving. Retrieved from

https://www.atap.gov.au/framework/problem-identification-assessment/2-stage-1-
identification.aspx