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Letter in
Full Block
July 21, 2011 Date Format

Dr. Suma Ghose

Director, Human Resources Address Block
ABC Technologies Private Limited
45, Mahatma Gandhi Road
Lucknow
Uttar Pradesh 100 005
Salutation Subject Line
Dear Dr. Ghose

Sub: Your Purchase Order 1234/01 dated June 30, 2011 Reference

Ref: Our Proposal 56/24 dated May 31, 2011 Opening

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Paragraph
We thank you for your business, and for the trust reposed in XYZ & Company.

We are pleased to accept your purchase order, and take this opportunity to begin
implementation of the project entrusted to us. The attached draft Project Schedule
sets out the activity and review timelines that we have agreed to. This document will Body 1
serve as a guideline for all future discussion. Should you feel the need to make any
alterations in this document based on ABC’s existing schedules, please let us know
immediately. We will be happy to meet and finalise this matter.

Mr. Joydeep Mehta, Senior HR Consultant has been identified as Project Manager for
this effort. Mr. Mehta is an experienced HR professional and has managed similar
projects for XYZ & Company in the past. His CV is attached for your reference. Mr.
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Mehta will call you on Tuesday July 31, to fix a suitable meeting with you as well as
the ABC Project Team. We ask for your support in this matter.

I will be actively involved in all facets of this project, and will attend all review or
other critical meetings to ensure that we provide you with the best possible customer Body 3
experience. In case you wish to call me at any time, please do not hesitate to do so.

We are proud to be associated with ABC, and look forward to being of service at all Call for
action
times

Yours Sincerely Sign-off Conclusion

Name Title

M Srinivasan
Corporate Consultant Post Script

PS: Kindly accept the enclosed HR Planner with our Compliments

Enclosure List
Enclosed: As above

CC: Ms. Radha Krishna, Manager Copy List

Address for
BCC: Mr. S Mohan Vice President
Communication

XYZ & Company Private Limited

Regd. Office: 2nd Floor, Bagaria Complex, 12, New BEL Road, Bangalore – 560094. Phone: 91-80-3512223, 3512224.