Communication Plan Template

Development Flow Chart

1.1.1.List information that needs to be List available communication Determine what method Determine frequency for
communicated in the left column of the methods in the legend with a best fits each each communication
1.1.2.
plan, along with the objective/purpose letter designation communication objective/

Communication Plan

ZZZ Chapter

To (Target Audiences)
Information/Topic Leader- New Chapter Ambas- Academia Prospective Co. w/ Region 5 Central Connect
ship Members Members sadors Companies Active Rep INCOSE
Objective From Freq Team SE Depts
Member Survey Member interests Comm Team Annual, 1st Email with Copy of
and priorities to quarter open web link Survey
guide planning 6 wks
Member Survey Feedback results Comm Team 6wks after Email with Email with Analysis
Analysis/Results to all concerned survey close link to link to results
results results
Officer Election Publicize Leadership Annual, Email with Copy of
Ballot and Bios candidates; collect Team – October web link to ballot and
votes Outgoing survey bios
Pres
Officer Election Publicize results Leadership By Dec 15 Email, Results by Results by Results by
Results Team – website Dec 31 Dec 31 Dec 31
Outgoing
Pres
Chapter Newsletters Chapter activities Comm Team Monthly, 1st Email with Email with
and events Tues web link to web link to
news-letter news-letter
on website on website
 To (Target Audiences)
Information/Topic Leader- New Chapter Ambas- Academia Prospective Co. w/ Region 5 Central Connect
ship Members Members sadors Companies Active Rep INCOSE
Objective From Freq Team SE Depts
Chapter Meetings Generate interest VP Chptr Monthly 2nd Email with
Notice w/ info on topics Devopmnt, Tues, link to
and speakers Comm Team reminder 3rd more info
Tues on web
Chapter Meeting Document event, Secretary < 2 wks
Minutes – Attendees, build attendance following mtg
place, topic, etc stats
Chapter Tutorial Generate interest VP Chptr notice in Email with Email Email & Email &
with info on topic Dvlpmnt, 3news-letters link to with phone calls phone calls
and speaker Comm Team & email 3 & 2 more info, request
wks prior signup on when
web notices
sent
Leadership Team Plan, status Pres 1st Wed Telecon/
Monthly Mtg notice problem ID, AI WebEx
Leadership Team Document plans, Secretary < 1 week Email, Minutes on
Mtg Minutes status, Action from mtg Connect Ldr Page
Items
Welcome for New Personal VP Elect < 1 mo from Email, Doc
Members welcome, invite to date of joining phone calll contacts
next event,
Information on what/ To assist start up Outreach At least 1 Personal
why/ how of Systems of SE in company Committee presentation visit, trifold,
Engineering per quarter phone/ email
follow-up
Chapter activities; Understanding Outreach At least 1 Personal Personal
company SE needs company needs, discussion visit, trifold, visit,
sell chapter per quarter phone/ phone/
benefits, get email email
commitment to follow-up follow-up
promote and
support with spkrs
 To (Target Audiences)
Information/Topic Leader- New Chapter Ambas- Academia Prospective Co. w/ Region 5 Central Connect
ship Members Members sadors Companies Active Rep INCOSE
Objective From Freq Team SE Depts
Chapter activities; Understand how Outreach At least 1 Personal
university/ college university/ college discussion visit, phone
offerings and chapter can per year with /email
work together; each follow-up,
student university/ trifold
involvement college
Introduction to SE Introduce Middle- 7-12 Sept for Email, tri-
High School to SE Outreach Future City, fold, phone
Oct for
Science Fair