General Meeting

March 5,2019

Sherry Halls, President called meeting to order at: 7:02pm

February Meeting was postponed until tonight.

Thanks to Linda Bolstad for taking the minutes at the last meeting as Val Merritt had to be
away.

Members Attending: Kristine Brownscombe, Cliff Halls, Kay Broadhead, Linda Bolstad, Ruth
Burzek, Micky Bencher, Niels Nielsen, Kassandra Merritt, Sherry Halls, Val Merritt

Guests: Art Kaehn, Herman Mogus

Adoption of Agenda: Motion made to accept by Niels Nielsen. Seconded by Cliff Halls.
Discussion. All in favor. Carried.

Adoption of minutes from January 8, 2019 meeting: Discussion. Motion made by Niels Nielsen.
Seconded by Cliff Halls. All in favor. Carried.

Treasurers Report: Sherry Halls

 Balance of $30,409.18
o Need to set aside $5,000 out of it for Fall Fair
o 2 bills outstanding still
 $25,000 Emergency Grant
o It is all used up with the Furnaces, outside lighting and the cooler.
o They were directly submitted to the Regional District for payment
 $3,000 Computer/Program Grant
o $1,400 left.
o Talked about getting a new filing cabinet. Sherry Halls and Val Merritt will check
into it.
 Charitable Donation Receipts
o Pat Suter spoke with Amy at charitable status office
 Can’t give to company
 Can give to personal people.
o Art Kaehn spoke with Gary Blair.
 Stopped because of phasing out charitable license
 Before giving out receipts speak with Gary Blair.
  Otherwise it could cause an audit.
 Must have good records.
 Since 2013 we have been trying to get out of charitable status but still
haven’t been able to.
 Regional district would possibly take hall on if it were on taxes.
 Hixon Hall can donate to a like organization.
o Sherry Halls said we need to defer this discussion to a director’s meeting.
 Motion made by Niels. Seconded by Kay that we defer this charitable
donations discussion to Director’s meeting. All in favor. Carried.
 The only charitable status is that we can rent out the hall.
 Only allowed 2 fund raisers.

Old Business:

 Cooler: Linda Bolstad

o Mark on bottom of new cooler.
o Linda will call regarding dent and the cooler needs to be leveled.
 Appliance Servicing/HCA dishwasher
o Dishwasher needs to be looked at.
 Water everywhere at a rental.
 Run it through a cycle and see how it works.
o Fridge needed.
 Possibility that we could replace it cheaper than getting it looked at.
 Niels stated that there is a fridge in concession stand that could be
brought over.
 For the Hixon Bluegrass & Country Jamboree, Val Merritt stated that they
will switch fridges.
o No one found yet by Linda Bolstad.
 Lighting
o Niels Nielsen said Alex Ayres will do the two high yard lights (will do on his own
after it warms up, and not alone)
o LED fixture for front entrance (extra $100)would save approx. 80% of cost of
running florescent.
o James Electric is finished with the other lights.
 AED – Hall: Kristine Brownscombe
o Battery is fine for a long time and has a 4 year warranty. ($400)
o Pads are expired.
o 2 pads adult $114 & 1 pediatric pad $127 ($297.92 to order new pads.)
o Need to double that for the AED at the school as well.
o School one is owned by Hixon Seniors but is available for the school. Seniors will
pay their portion.
o Shipping $25
o Motion made by Kristine Brownscombe to order both pediatric & adult pads of
the AED. Seconded by Cliff Halls. All in favor. Carried
  Endowment Fund Workshop – Report: Linda Bolstad & Val Merritt
o Well done. Answered our questions.
o Short and sweet.
 Motion to accept Treasurer’s report and old business as presented. made by Niels
Nielsen. Seconded by Kassandra Merritt. All in favor. Carried.

Committee/Community Reports:

 Hixon Seniors Society: Ruth Burzek

o Only 2 weeks in March.
o Next week Thursday is Senior’s lunch. Everyone over 50 welcome.
o Stay until 4pm.
 Hixon Hill Riders:
o Try to do a work bee in April weather permitting
o Gymkhana starting in April on Tuesdays, hoping for.
o Show in May (won’t be during bluegrass)
 Discussed dates that wouldn’t work due to things going on.
 Fall Fair Committee: Kristine Brownscombe
o Done nothing yet
o Everyone from before seems to want to do the same thing they did.
o No meeting yet, volunteers welcome
o Val Merritt put on webpage that volunteers are welcome to help and to contact
Kristine Brownscombe.
o Art Kaehn: Electric Train – yes want it (Art Kaehn will book train)
o Art Kaehn: Shirley Bond – Sherry Halls will send letter to Shirley Bond
 Membership/Public Relations Committee: Kristine Brownscombe
o “Community of Hixon” the idea to go with.
o Promote membership
o Why should I get a membership?
 Sherry Halls said we should discuss at director’s meeting
o Discussed about an annual letter instead of monthly letter to show what is going
on in our town
 First out by April 2019 is the thought
o Need price list for hall rental to be made for public knowledge.
o Linda Bolstad to make a tick list: willing to help etc.
 Motion to accept committee reports by Niels Nielsen. Seconded by Kristine
Brownscombe. All in favor. Carried.

New Business:

 Insurance – Hixon Community Hall: Sherry Halls

o Contacted Capri for a price ($3,900 only liability)
o Directors need to look at what they are asking for
o $10,000 from Regional District to cover
o Went back to Porter and McMillan.
  They have been very helpful.
o Hard to compare as it was very different.
o Needed Hixon Hill Riders policy. Need before insurance is due.
 They renew in January and Hall renews in February
o Art Kaehn took pictures and will send to Val Merritt to put on website.
 Permit for Highway Signs: Art Kaehn
o Has been submitted.
o Art Kaehn has copy.
 Endowment Grant Applications
o HCA – Murals: Kassandra Merritt/ Val Merritt
 Getting supplies list/prices
 Will start with stage paintings and go from there. Plan to start in July.
o Signage: Art Kaehn
 Showed picture from Joanne Kirkland.
 The thought is to create 2 in the likeness of the picture.
 It meets highways requirements
 Submitted an application for a permit
 Community Association took the lead on it. Could have additional
insurance required but won’t cost extra for it.
 Gerald Thompson needs to be thanked as he did the ground work.
o Training: Linda Bolstad
 First Aid: lots don’t have it.
 Application for a grant to cover cost of $120 per person (to cover up to 18
people)
 May 11/19
 Need minimum 12
 $120 per person (their cost to come)
 Emergency first aid – all ages
 Include a lunch
 Hand delivered last Friday.
 Well received
 Find out end of March/early April
 Art Kaehn: Blue bottle program: maybe have it at Open House or at
Senior’s
 To identify what medications people take/ allergic to
 To keep on a fridge
 Linda Bolstad & Art Kaehn/Gerald Thompson will look into it.
 Letter of Support
o Endowment Fund Application
o Bluegrass Festival
 Gave letter of support
 Val Merritt spoke on it
 Community Services Workshop
 o April 27th
 By Regional District
 For non-profit groups
 Morning presentations/lunch/afternoon sharing experiences/solutions
 Sherry Halls will attend
 May 4 th

o Wildfire Community Preparedness Day

 Partnered with Fire Department
 Anita may come out.
 Gerald Thompson is the one in charge
 Lakeland 2019 Donation Funds
o Sent a letter again for supporting community associations.
o Ideas:
 Soup group start up costs for family/seniors stated by Kristine
Brownscombe
 Art Kaehn & Kristine Brownscombe will do a letter
 Letter from Herman Mogus
o Remodeling, computer skills, construction skills are some of his abilities.
o If we have need of something he says to call him.
o Can do assessments

Next Meeting Date: April 2nd,2019

Adjournment: 8:25pm