Annex

3B.2.1

DRRMO SUGGESTED INPUTS ON FIELD TESTING OF THE

NEW SCHOOL IMPROVEMENT PLANNING PROCESS AND TOOLS
As of 31 July 2013

I. Guidelines on hazard/risk assessment:

A. Definition of Terms:
1. Hazard – a source of potential harm, or a situation with a potential for causing harm, in terms of
human injury, damage to health, properties, the environment and other things of value or a
combination of these.
2. Hazard Probability (HP) - refers to the frequency or likelihood of occurrence of certain
disasters/hazards.
3. Capacity - a combination of all strengths and resources available within a school or the
community that benefits the school that can reduce the level of risk, or effects of a disaster.
Capacity may include infrastructure and physical means, as well as human knowledge, skills and
collective attributes such as social relationships, leadership and management.
This may include the presence of preparedness measures such as a preparedness plan and/or a
back-up plan to ensure the school’s operations continuity, conduct of evacuation drills, an early
warning system, an organized and trained school disaster risk reduction committee, location of
schools, poor design, construction and/or maintenance of facilities.
B. Rating Guidelines:
1. Hazard Probability (Rating: Either Yes or No)
Evaluate your school’s hazard probability according to the hazards listed in column 1.
Assessment should be based on historical data or existing hazard maps from LGUs and other
concerned agencies.
a) Rate your school’s hazard probability by ticking either the yes or no column.
2. Capacity (Rating: 1=lowest; 5=highest)
a) Assess your school’s capacity to mitigate or lessen the impact of these disasters. Factors that
could be considered in evaluating your school are projects/programs related to:
a.1) Safe and Climate-adapted School Facilities (Access)
a.2) DRR and CCA education (i.e training, drills, curriculum integration) and ensuring
continuity of education during emergencies
a.3) School DRR and CCA Management (Governance) (i.e organizing an active school DRRM
Team with child participation, crafting of contingency/disaster preparedness plans)

The attached School Checklist on DRR and CCA may serve as your guide in assessing your school’s
capacity to address the possible impact of these hazards.

3. Risk Assessment Matrix

Hazard Probability Capacity(C)

(HP) Rating
Hazards
Rating (1=lowest;
(Yes or No) 5=highest)
YES NO
Earthquake* 
Cyclone *(Typhoon) 
Fire
Flooding
Tornado
Landslide
Drought
Tsunami
Volcanic eruption
Security Threat (i.e armed conflict, lock
down, etc)
Health Threat (i.e., Dengue, Malaria)
Other. Please Specify______

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 The entire country has a high risk from the threat of the hazards of earthquakes and cyclones.
Thus, risk reduction measures are mandatory for all schools for these hazards.

SCHOOL CHECKLIST ON DISASTER RISK REDUCTION AND

CLIMATE CHANGE ADAPTATION

Rate your school according to the following criteria/factors. Refer to the 4 th column for the
highest possible rating (HPR) per factor.

CRITERIA/FACTORS YES NO HPR RATING REMARKS

(1) (2) (3) (4) (5) (6)
Access
Conduct of school facilities inspection to assess  2
2
the structural integrity of the school buildings.
Applied mitigation measures for each specific  1
hazard. (i.e elevated classrooms or footpath
2
against flooding; fire exits. Strengthened
structures to address earthquake impacts.)
1) Safe facilities are in place to address each  1
hazard threat (i.e fire exits, fire extinguishers or
fire retardant measures such as ready water 2
buckets of water or sand, appropriate electrical
wirings, etc.).
2) The school has an efficient early warning system.  2 2
3) Identified and prepared alternative learning  2
2
spaces in cases of emergencies.
4) First aid kits are adequate and are readily-  1
1
available.
Quality  2
Involvement of schoolchildren in the organizing,  2
planning and execution of the preparedness 3
plan.
2) Teachers , learners, parents and other key  2
stakeholders are aware and familiar with the
3
School Disaster Preparedness Plan, family
reunification plan*
3) Regular conduct of evacuation drills (Earthquake,  2
3
Fire, Tsunami, Flooding) and lock down drill.
4) Implementation of climate change mitigation  2
programs such as tree planting [National
Greening Program, school gardening (SIGA, 2
School in a garden), waste reduction and
management program (Ecosavers, WOW)]
5) Teachers are knowledgeable on the different 
2
hazards and risk reduction activities.
6) Students are knowledgeable on the different 
2
hazards and risk reduction activities.
7) DRR and CCA are integrated in actual classroom 
2
instruction.
8) Students have access to ADM materials for their 
2
use during emergencies.
9) Teachers are knowledgeable in the usage of 
Alternative Delivery Modes (ADMs) and materials
2
are on stand-by for ready use during
emergencies.
Teachers are knowledgeable in providing  1
psycho-social support to children after a 2
disaster.
*In case of a school emergency or a natural disaster, the school must have a plan for releasing the
students. It is a plan for an orderly dismissal and release of our students.
10) CRITERIA/FACTORS 12) 14) N
16) 18) R20) REMARK
11) (1) ES O PR ATING S

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 13) 15) 17)
( 19) ( 21) (6)
(2) 3) 4) 5)
22) Governance 23) 24) 25) 26) 27)
28) The school has strong partnerships with external 29) 30) 32) 33)
stakeholders in order to address the DRR and 31)
CCA related needs of the school. (i.e data and 2
statistics, capacity building, resources, etc).
1) Organized and capacitated School Disaster Risk 35) 36) 37) 39) 40)
Reduction Committee (SDRRC) with the following 38)
functions: 4
Early Warning. Monitors any possible threat and
provides early warning to the school.
Search and Rescue. Coordinates search and
rescue with authorities
Rapid Disaster and Needs Assessment. Conducts
damage assessment to personnel and learners
and assess immediate and priority needs.
Immediately submit reports.
Evacuation. Leads evacuation planning, drills
and actual evacuation.
Camp Evacuation. Manage activities as per
designated tasks by the local disaster risk
reduction management councils (LDRRMC)
during usage of schools as an evacuation center.
Educational Services. Plans and provides
logistical support in ensuring continuity of
education during emergencies
Medical Services. Provides necessary first aid
during emergencies.
34) Psycho-social support services. Coordinates and
ensures pyscho-social services are provided
during emergencies.
2) Existing School Disaster Preparedness Plan 41) 42) 44) 45)
Evacuation Plan 43)
Communication Plan 4
Family Reunification Plan*
3) Existing plan and stockpiles in cases when 46) 47) 49) 50)
students and school personnel need to stay in 48)
school after school hours during emergencies 1
(food, sleeping facilities, water, etc.)
4) Ensures protection of school records and 51) 52) 53) 54) 55)
practices a back-up system. 1
5) Established Emergency Reunification Plan. 56) 57) 59) 60)
Existing and accessible student emergency
58)
contact numbers, authorized guardians and
2
protocols in releasing students during
emergencies.
6) Has an existing and practices an emergency 61) 62) 63) 64) 65)
incident control system. 2
66) TOTAL SCORE 67) 68) 69) 50 70) 71)
72)
73) SUMMARY SHEET

74) CRITERIA 75) SCORE 76) REMARKS

1) Access 77) 9 78)
2) Quality 79) 80)
3) Governance 81) 82)
83) TOTAL SCORE84) 85)
86) ADJECTIVAL RATING
87) 88)
89)
90) RATING SCALE:

91) RANGE 92) ADJECTIVAL RATING

93) 01-10 94) VERY LOW CAPACITY

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 95) 11-20 96) LOW CAPACITY
97) 21-30 98) MODERATE CAPACITY
99) 31-40 100) HIGH CAPACITY
101) 41-50 102) VERY HIGH CAPACITY
103)
4. SWOT ANALYSIS GUIDE
104)
1. External Analysis (Opportunities/Threats)
a. Assess the school’s and the nearby communities’ hazard probability and
vulnerability based on its location, historical data and hazard mapping.
b. Identify organizations/LGUs/External Stakeholders who can be tapped as
partners and can provide assistance to the school, such as:
105) b.1) capacity-building programs
106) b.2) reference and advocacy materials
107) b.3) information and data
108) b.4) resources (i.e expertise, manpower, facilities and logistics)
c. Identify resources within the community that can be utilized during disasters.
(i.e temporary learning spaces, available teachers, etc)
d. Assess the community’s mitigation, disaster preparedness, response and
rehabilitation capabilities.
109)
2. Internal Analysis (Strengths/Weaknesses)
a. Evaluate the school personnel’s and students’ knowledge and skills on DRR
and CCA.
b. Conduct training needs analysis.
c. Assess the school’s programs and plans on DRR and CCA.
d. Assess the school’s contingency/disaster preparedness plan. Are they
relevant? Were the plans based on existing and verified information (i.e
historical data, community’s hazard mapping, etc)?
e. Evaluate the structural integrity and resilience of existing school buildings. Are
they safe?
f. Does the school have enough and up-to-date reference materials on DRR and
CCA?
g. Assess the school’s capacity to provide quality education even during
calamities and disasters.
110)
111)
112)
113)
114)
115)