CHE 317: COMPUTER

PACKAGES FOR CHEMICAL

ENGINEERS

INTRODUCTION TO THE USE OF EXCEL

Instructors:
Prof. V.E Efeovbokhan and Engr. D. E. Babatunde
Introduction to the use
of
EXCEL, an electronic
spreadsheet.
 EXCEL

•Organizes data in rows and columns

•Performs mathematical calculations
quickly
• rearranges, sorts data
•Graphics
•etc
 Spreadsheet
• Used by accountants and planners
• Sheet with rows and columns
• rows numbered downwards-1 to 1,048,576.
• Columns lettered across the Sheet-A,B,- - Z , AA,
AB- -AZ, BA,BB- - -BZ, CA- - -CZ etc
• Rows and Columns create cells- Many cells
• Cells described by column and row identity-cell
address
• Eg. A1, A6,
• Cells are on Worksheet
Navigating Microsoft Excel Environment:
 The Quick Access Toolbar

 access to commands you frequently use.

By default, Save, Undo, and Redo appear on the
Quick Access toolbar.

The Title Bar

Next to the Quick Access toolbar

Displays the name of the workbook you are
currently using.
The Ribbon
The Ribbon:.
• Near the top of the Excel window, below the Quick
Access toolbar.
•At the top of the Ribbon are several tabs; clicking a
tab displays several related command groups.
•Within each group are related command buttons.
•Click buttons to issue commands or to access menus
and dialog boxes.
•Find a dialog box launcher in the bottom-right
corner of a group.
•Click the dialog box launcher, a dialog box makes
additional commands available.
•Commands tell Microsoft Excel what to do
The Name Box
Worksheet

Formula Bar
 Worksheet
• Microsoft Excel consists of worksheets.
• Each worksheet contains columns and rows.
• The number of columns and rows in a worksheet is
limited by your computer memory and your system
resources.
• At the bottom, left area of the spreadsheet, you will find
worksheet tabs.
• Usually by default, three worksheet tabs appear each time
you create a new workbook.
• On the bottom, right area of the spreadsheet you will find
page view commands, the zoom tool, and the horizontal
scrolling bar.
STATUS Bar
Move Around a Worksheet
• Arrow keys: to move around your worksheet.
• Down arrow key to move downward one cell a time.
• Use the up arrow key to move upward one cell at a time.
• Tab key to move across the page to the right, one cell at a
time.
• Hold down the Shift key and then press the Tab key to
move to the left, one cell at a time.
• Use the right and left arrow keys to move right or left one
cell at a time.
• The Page Up and Page Down keys move up and down one
page at a time.
• If you hold down the Ctrl key and then press the Home
key, you move to the beginning of the worksheet
 EXERCISE 1:Move Around the Worksheet
1. The Down Arrow Key
Press the down arrow key several times. Note that the cursor
moves downward one cell at a time.
2. The Up Arrow Key
Press the up arrow key several times. Note that the cursor
moves upward one cell at a time.
3. The Tab Key
(a) Move to cell A1.
(b) Press the Tab key several times. Note that the cursor
moves to the right one cell at a time.
4. The Shift+Tab Keys
(a) Move to cell A5
(b) Hold down the Shift key and then press Tab. Note that the
cursor moves to the left one cell at a time.
5. The Right Key
Press the right arrow key several times. Note that the cursor
moves to the right.
6. Left Arrow Key
Press the left arrow key several times. Note that the cursor
moves to the left.
7. Page Down
Press the Page Down key. Note that the cursor moves down one
page.
8. Page Up
Press the Page Up key. Note that the cursor moves up one page.
9. The Ctrl-Home Key
(a)Move the cursor to column J.
(b) Stay in column J and move the cursor to row 20.
(c) Hold down the Ctrl key while you press the Home key. Excel
moves to cell A1.
 Go To Cells Quickly
(A) Go to -- F5
• The F5 function key is the "Go To" key. If you press the F5 key,
you are prompted for the cell to which you wish to go. Enter
the cell address, and the cursor jumps to that cell.
• Press F5. The Go To dialog box opens.
• Type J3 in the Reference field.
• Press Enter. Excel moves to cell J3.
(B) Go to -- Ctrl+G
• You can also use Ctrl+G to go to a specific cell.
• Hold down the Ctrl key while you press “G" (Ctrl+G). The Go
To dialog box opens.
• Type C4 in the Reference field.
• Press Enter. Excel moves to cell C4.
Select Cells
 EXERCISE 2: Select Cells
To select cells A1 to E10
• Go to cell A1.
• Press the F8 key.
Note that "Extend Selection" appears on
the Status bar in the lower-left corner of
the window. You are in the Extend mode.
• Click in cell E10. Excel highlights cells A1
to E10.
• Press Esc and click anywhere on the
worksheet to clear the highlighting.
 Exercise 2 (Contd.)
Alternative Method: Select Cells by Dragging
• You can also select an area by holding down the
left mouse button and dragging the mouse over
the area.
• In addition, you can select noncontiguous areas of
the worksheet by doing the following:
1. With your mouse, click the first cell you want to
highlight. This cell becomes the active cell.
2. Press and hold the Ctrl key on the keyboard.
3. Click the rest of the cells you want to highlight.
4. Once the desired cells are highlighted, release
the Ctrl key.
5. Do not click anywhere else with the mouse pointer
once you release the Ctrl key or you will clear the
highlight from the selected cells.
6. If you release the Ctrl key too soon and wish to
highlight more cells, press and hold the Ctrl key
again and click the additional cell(s).
 Working with data
• Enter Data
• Edit a Cell
•Editing a Cell by Using the Formula Bar
•Edit a Cell by Double-Clicking in the Cell
• Change a Cell Entry
•Delete Data
•Save a File
• Close Excel
 .

Entering Excel Formulas and Formatting Data

Set the Enter Key Direction