St.

Catherine High School

Teacher : Ms.Allen
Information Technology
Date: March 11, 2019
Topic : Information Processing

Objectives:
At the end of this session the students should be able to:
 distinguish between data and information;
- Data is raw unprocessed facts; information as processed data.
 Sources of data and information (people, places and things).
 Document types: turnaround document, human-readable and machine-readable
 Forms; hard copy, and soft copy.

Distinguish between data and information;

Data are facts about people, places things and events that can be collected through observation or
measurement.

Information is data, whether in the form of words numbers, graphics, or sound that has been organize
and presented so that the underlining patterns become clear. When a relationship is established
between data items, its results in information being produced.

Sources of data and information

Information process sing is the acquisition, recording, organization retrieval and dissemination of
information. It is the application of structure to data in an attempt to communicate meaningfully.

Information processing systems carry out tasks such as:

1. Captured data from a barcode on a product label and retrieve the discounting selling price.
2. Process a series of images in real time using a facial recognition software.
3. Search a database of fingerprints for a particular fingerprint
4. Update data in a file
5. Display a particular image on screen
6. Sort vast quantity of data In a particular order

Information processing systems can take many forms depending on the environment in which they are
deployed. There are many examples of information processing systems in everyday use in our homes,
schools, churches and communities.

1. In our homes, web based information retrieval and management system are used on a daily
basis. Face book, twitter, flickr and youtube are all examples. Each of these manages millions of
items of data and allows its users to retrieve information when required.
2. In our schools, information processing systems are use to manage records of staff(administrative,
academic, and ancillary) and students.
3. In our churches computer based record of events such as baptism weddings burials are kept
 Document types: turnaround document, human-readable and machine-readable
Turnaround document is human readable and machine readable. A machine creates its and a human
adds more data or uses it for input for something else. The document is then read by a computer, which
updates or processes records with the new data. This means that a machine creates it as output which
you modify and the machine uses document as input again

Examples are utility bills such as water bills with perforated section that is completed by the customer
and then use as input

Type of turnaround documents are:

Multiple choice answer sheets, utility bills and card for collecting meter reading

Types of human readable documents

Can be written in letters, invoices and recipes

Types of machine readable documents

Include all documents that has to be read by, a barcode scanner, magnetic ink character recondition and
optical mark reader.

Forms; hard copy, and soft copy.

Hard copy is permanent printed output from the computer .

Softcopy is temporary form of output, as produced by a visual display unit( monitor) or audio output
device (speaker)