Eye-Paint Events and Services

www.eyepaint.com
_____________________________________________________________________________

December 20, 2019

Marichu Mendoza
J. Rada Street Talisay, Camarines Norte

Dear Miss Marichu,

Congratulations on your engagement! Thank you for contacting us about the possibility of
coordinating your upcoming wedding. We would be thrilled to be a part of your special day.
We have ten years of experience coordinating weddings and providing memorable, stress-free
events. Should you decide to contact with us, we will make sure that you are able to take part in
all the fun decisions regarding your wedding without having to worry about the often stressful
particulars. From the moment you become our client, we look out for your best interests, from
contracting out for better prices to making sure every last detail comes together when it is supposed
to.
You mentioned that your wedding will take place on July and that you might be interested in an
outdoor wedding. We are available to help during that time period, but July is a typically very busy
month and the weekends book quickly. We encourage you place a deposit soon so that we may set
aside a date for you, reserve your location, and begin planning. Attached is a list of common
services we coordinate, but we can plan and coordinate any custom wedding that you can dream
of. Please give us a call if you have any questions.

Sincerely,
Ronalie A. Ordona
VP Marketing, Eye-Paint Events and Services
Daet, Camarines Norte
www. eye-paint.com
CONCEPT EVENT/THEME
Here are our company samples themed: FAIRY TALES WEDDING

“Every bride deserves to feel like a princess on her wedding day.”

BRIEF EVENT
This wedding was designed for a very prominent family that requested both a large and upscale fairy tale
wedding. The audience members will consist of family members, friends, and other high profile
community leaders.
The wedding is set to take place outside the Bel Air Resort in Daet Camarines Norte.
Since both of the bride and the groom was involved in the field of teaching, we are incorporating a formal
ceremony during the wedding and again at the reception.
SWOT Analysis
Strengths -wedding planning on the go
-early breakthrough market
-different vendor options to compare
-social platform to interact directly with vendors without the
necessity to meet in person
-target audience-global market since wedding is universal
Weaknesses -easy competition
-sustainability of user base
-ability of traditional users to adapt
-uncertainty over subscription based model
Opportunities -ability to expand user base and vendor list
-opportunity to conquer global market
-scope to partner with Pinterest, Instagram
-less competition means more scope to grow and expand later

Threats -Competitor’s edge

-easy competition
-bigger threat if vendor listings are limited

Risk Management
Providing a crisis management plan is one way to emphasize the importance of having a prepared set of
action plans in times of critical situations.
Event: Wedding
Purpose: To provide a preparation plan for a possible wedding interruption or disruption scenarios. Each
team will be assigned with a leader who has sufficient background to handle any incidents of interruption
or disruption similar or related to their expertise and actual experiences.
Possible Wedding Interruption/Disruption Scenarios
 No- show scenario ( which means that the bride or groom does not show-up)
 Natural Calamity occurrences like storms, typhoon, floods
 Man-made disaster occurrence which includes fire, structure-collapsed of tents, stage, or
gazebo
 Food and beverage poisoning
 Hostile family acts leading to verbal confrontations, altercations, violence
Crisis Management Teams:
Team 1- The attendance team
Team 2- The Natural Disaster Team
Team 3- Persons in-charge to know the Important Numbers to Call
Time Frame
Target Date of Wedding: July 18, 2020

Month Activity Person/s Involved

January Touring Wedding Venues - The couple with eventologist/s
Setting Up the wedding Registry - The Eventologist/s
Interviewing/Meeting with vendors/suppliers - The Eventologist/s and
Vendors/Suppliers
February Visiting hotels for guest room blocks - The hotel receptionist/s or managers
Taking engagement photos/prenuptial - The couple with eventologist/s
Choosing wedding stationery - The Eventologist/s
Meeting and presentation of entourage wardrobe

March Touring rehearsal dinner venues - The hotel receptionist/s or managers

Attending Catering Tasting - The couple with eventologist/s
Attending Cake tasting - The Eventologist/s
Attending Attire/entourage wardrobe Fittings - The cast of Entourage
April Checking Out Floral Mock-ups - The couple with eventologist/s
Attending Hair and Make Up trial - The Eventologist/s

May Meeting with Host/Emcee - The Host/Emcee/DJ

Having Venue Walk-through - The couple with eventologist/s
Final Meeting with the couple about revision/s - The Eventologist/s

June Last Meeting about the wedding details with Final The couple with Eventologist/s
details
July THE WEDDING - The couple with Eventologist/s
- The Eventologist/s
- The cast of Entourage

VENUE ( OPTIONS )

Option 1: BEL AIR RESORT

Daet, Camarines Norte
Option 2: PINEAPPLE ISLAND
Daet, Camarines Norte
Option 3: DANAWAN PAVILLON HALL
Sto. Domingo Vinzons, Camarines Norte
 Floor Plan

Parent’s
Parent’s Bride Stage
Groom

Table for Cake/s

Visitors Visitors

Buffet
Visitors table
Visitors
Buffet
table
Visitors Visitors

Visitors Visitors

Table for the Table for the

Gifts Gifts

Entrance Aisle
Flow of Invitation

The Wedding of Marichu Mendoza Bridal Party Members

to Parents of the Bride
Arth Montes Parents of the Groom
Officiated by Reverend Fred Rafa Maid of Honor
Bridesmaid
Prelude Bestman
Bridal Party Processional Groomsman
Bride’s Entrance Groomsmen
Welcome and Invocation Ring Bearer
Prayer Flower Girl
Reading Usher
Homily Guest Book Attendants
Exchange of Vows
Exchange of Rings We would like to thank our friends and family
Lighting of the Unity Candle for their love and support throughout our
Blessing of the Bride and the Groom relationship and during our wedding planning.
Pronouncement of Marriage Without all of you, we could not have made it here
Recessional today.

Please join us for a reception dinner and dance

following the ceremony at Bel Air Resort.
Directions are available on the back of this
program.
MENU PLAN
Option A (OA) Option B (OB) Option C (OC)
Starter Starter Starter
Broccoli soup with roasted Bacon-Corn Chowder with Cheesy Potato Soup
pistachio Nuts Shrimp Main course
Main course Main course Grilled Chicken and Cherry
Pasta Primavera Lobster with Mashed Tomato
Roast Pork with Prunes and Potatoes Salmon with Lemon-dill
Walnuts Chicken and Waffles Sauce
Stir-fried mixed Vegetables Vegetarian Vegetable Salad Seasonal Salad
with beef tenderloin and squid Desserts Desserts
balls in Oyster Sauce Macaron Tower Custard Desserts
Desserts Blackberry Tarts Caramel Apples
Buco Lychee Jello Beverages Beverages
Rich Carrot Cake Pineapple Juice Peach Lavender Lemonade
Beverages Hot Tea Hot Tea
Fresh Lemonade
Hot Tea
Costing or Breakdown of Wedding Costs

Items OA OB OC

Catering P 450,000.00 P 500,000.00 P 475,000.00

Venue rental 80,000.00 85,000.00 83,000.00

Reception Entertainment 4,000.00 5,000.00 6,000.00

Wedding host/emcee 5,000.00 6,000.00 5,000.00

Souvenirs 40,000.00 45,000.00 43,000.00

Wedding Cake 10,000.00 15,000.00 12,000.00

Meals for the couple and entourage 13,000.00 15,000.00 11,000.00

Accessories for the ceremony 10,000.00 12,000.00 11,000.00

Sound and lighting equipment 15,000.00 20,000.00 18,000.00

Stipend for the officiating priest 3,000.00 5,000.00 4,000.00

Contingencies Funds 35,000.00 40,000.00 35,000.00

Professional fees 20,000.00 25,000.00 21,000.00

P 685,000.00 P 772,000.00 P 724,000.00

 WEDDING PLANNER/COORDINATOR CONTRACT
This is an agreement between, Ronalie A. Ordona referred as “The Wedding Planner and Ms. Marichu
Mendoza and Mr. Arth Montes referred to as “The Clients”, and will be effective as of December 26,2019.
The wedding planner will provide a service based on the extensive background in all aspects of wedding
planning and provide access to a full range of related product and service contacts.
The wedding planner requires that all vendors are selected from our preferred list of wedding service
providers. These wedding service providers have demonstrated superb professionalism in building
successful business relations with the wedding planner and its client.
The Clients has indicated that the couple will be getting Married on the 18th day of July 2020 and requested
the services of the wedding planner.
The Client and the wedding planner agree to the following:
Wedding Planning and Coordination Service Package
Assist in the planning and preparation of all wedding details from the start to finish.
Pre-Event
 1. Unlimited Consultation from the signing of Contract of Agreement by email, text messages or
phone calls.
2. Refer and accompany client to meetings with various pre-screened professional Vendors:
Wedding Gowns: Caterer, Florist, Favors, Bridal Car, and other bridal needs to the last detail.
3. Assist in negotiations and reviewing contracts with Vendors.
4. Assist and advise in determining and planning the Budget, and help manage to stay within the
budget.
5. Assist in reviewing wordings, and addressing of invitations, and sourcing of calligrapher.
6. Assist in composing Reception Activities as preferred by the Client.
7. Assist in dialoguing with the venue manager and caterer for floor layout plans, seating and place
cards arrangements, floral arrangements, cake table set-up, gift tables, musicians, stage,
microphone, audio-visual set-up.
8. Assist/advise in selection of music for the ceremony, reception and dinner.
9. Meet and confirm with the Client and all vendors on the details.
10. Provide client with the duties of the Entourage during the ceremony and reception
11. Assist in conceptualizing Wedding Reception Program, and meet with Emcee for finalization.
During the Event
1. Make sure that all approved wedding details must be executed on the event.
2. Any problem or disruption should be given a proper remediation immediately.
3. The tight security must be implemented as agreed upon with the client.
4. All necessary things which will be needed during the ceremony/program must be prepared a day
before or ahead of time.
Signed by: ________________________ Signed by: __________________
The Client The Wedding Planner/Coordinator
Witnesses: ______________________ __________________________ ___________________