FI018 05 Investment Management - Budget Use - Settlement To FA PDF

User Manual – FI18.
05
Title: Investment Management - Settlement
Module Name Investment Management
OVERVIEW
Business Process Description Overview
The most important task of an investment program is to manage planned costs for a given time period.
There are different plan versions for a investment program at which different levels and amount of
planning can be done.
The below mentioned transactions will be covered in the following pages:
FI18.05.01 Settlement of Internal Projects - Network to WBS

FI18.05.02 Settlement of Internal Projects - WBS to AUC
FI18.05.03 Settlement of Internal Projects - AUC to Fixed Assets
FI18.05.04 Creation of Internal order
FI18.05.05 Asset creation and linking with internal order
FI18.05.06 Budget Distribution to internal order.
FI18.05.07 Capitalization of Asset
FI18.05.08 Display of Asset values
Procedural Steps
FI18.05.01 SETTLEMENT OF INTERNAL PROJECTS – NETWORK TO WBS
All the cost incurred in the projects are initially captured on the network elements and then passed on to
the WBS elements.
Via Menus Accounting  Investment Management Investment projects

Period End closing Settlement Individual Processing
Via Transaction Code CJ88
Input – Required fields Value fields/Comments

Network Enter the network number at which cost is booked.
Settlement Period Enter the settlement period
Fiscal Year Enter the fiscal year.
Posting Period Enter the posting period
Test Run Check the box, when executing first time to check the errors if any.
Detail List Check the box, to get the detailed list.
Last changed on: Prepared by: Version: 1.0 Page:

Maninder kaur Release: ERP 6.0 1 of 57
User Manual – FI18.05
Click on EXECUTE icon .

Click on the icon

Click on the green arrow to go back to the initial screen for actual execution.
Click on the Execute icon without Test Run tick.

The cost is now posted to WBS from Network.

The amount posted to the WBS can be checked from the transaction CJI3
Enter the WBS number
Click on EXECUTE icon

The amount will be credited to Network and the WBS receives the amount.
END OF TRANSACTION.

FI18.05.02 SETLLEMENT OF INTERNAL PROJECTS – WBS TO AUC


With Hierarchy You use this indicator to stipulate that the sub tree under a WBS element is
read and processed.
With Orders If you set this indicator, the selection includes the orders and networks
assigned to the WBS elements. If you also set the "Incl.hierarchy" indicator,
the orders assigned to the sub tree under the WBS element are included too.


Click on the icon

Click on the green arrow to go back to the initial screen for actual run.

Click on the EXECUTE icon without Test run tick

Click on the icon

The asset will be settled from WBS to Assets Under construction attached with the WBS in project.
Check the values of the asset under construction 410000082 using the Transaction code AW01N
Enter the Company code and the Asset number.
Press Enter or click on the icon

The value transferred to AUC will be displayed.
END OF TRANSACTION.

FI18.05.03 SETLLEMENT OF INTERNAL PROJECT – AUC TO FIXED ASSET
At each month end the cost incurred in the project will be accumulated on the Assets under construction
(AUC) using the transaction CJ88. And once the project is over all the cost from AUC will be
settled/capitalized on the asset.

Period End closing Settlement Investment project line
items.
Via Transaction Code CJIC

WBS Element Enter the WBS number of the project .
Click on the EXECUTE icon
You will be prompted with the below screen:

Select the line item for settlement
Click on the Final Settlement icon
The next screen will be as:

Click on the icon to select the category.
Double Click on Asset.

Click on the icon to select the receiver (Fixed Asset number).
Perquisite:
Asset Master Data should have been created using transaction AS01 before the execution of this
step.
Double click on Asset number to which the amount has to be settled.

We can settle the amount of AUC to more than one asset, either based on percentage or amount.
Click on the green arrow to go back.

Click on the SAVE icon to save the settlement rule.

Once the settlement rules are saved, actual settlement run should be executed for transferring of
values from AUC to Fixed assets assigned in the rule.


With Hierarchy You use this indicator to stipulate that the sub tree under a WBS element is
read and processed.
With Orders If you set this indicator, the selection includes the orders and networks
assigned to the WBS elements. If you also set the "Incl.hierarchy" indicator,
the orders assigned to the sub tree under the WBS element are included too.
Asset Value Date Enter the date on which the fixed asset should be created.
Processing Type Enter the processing type as FULL SETLLEMENT


Click on the icon

Click on the green arrow to go back to the initial screen for actual run.


Click on the icon .

Amount of AUC settled to the fixed assets based on the settlement rule.
In the transaction AW01N, the amount in the fixed asset 120000016 and 130000008 can be checked.

Values displayed for both the assets.
END OF TRANSACTION.

FI18.05.04 CREATION OF INTERNAL ORDER (RELATED TO CAPEX PURCHASES)
The stand alone CAPEX purchases for direct use/capitalization should be procured using the internal
order so that the budget should be consumed from the CAPEX budget allotted.
Via Menus Accounting  Investment Management Internal Orders

Master dataSpecial functionsOrder  Create
Via Transaction Code KO01
Input – Required Fields Value fields/Comments

Order Type Always use ZCAP for capital purchases.
Controlling Area 1000
Description Enter the text for the purchase of asset.
Company code Enter the company code from the selection.(Circles)
Business Area Enter the business area from the selection.(SSA)
Profit center Enter the profit center from the selection option (Line of business)
Statistical Order Check the box statistical order (Important to mark statistical)
Investment program name Select the name of the investment program from selection – BSNL.
Year Enter the year for which the purchase is being done.
Position ID Select the position ID i.e. component and Circle from the selection.

Press Enter or click on the icon .
The next screen will be as:
Click on the icon

Click on the Control Data tab (it will be highlighted in dark blue)

Click on the last Tab Investments (It will be highlighted in dark blue)

Enter the investment program, click on the icon

Double click on the program from selection.

Click on the icon position ID
You will be prompted with the pop box as

Click on the icon
Select the position for which purchase is done

Click on the CHOOSE icon

Click on the SAVE icon

Message reads: Order created with number xxxxx.
END OF TRANSACTION.

FI18.05.05 ASSET CREATION AND LINK WITH INTERNALORDER.
Via Menus Accounting Financial Accounting Fixed Assets  Asset

Create Asset
Via Transaction Code AS01
Input - Required Fields Field Value / Comments

Asset Class Enter the asset class; the asset class is the main criterion for
classifying assets.
Company Code Enter your Company Code
Number of similar Assets Number of similar assets that you want to create in the system
when you save.

On screen “Create Asset: Master Data”, enter information in the fields as specified in the table below:
Field Name Description R/O/C Comments

Description The description of the asset R
Asset main no One line description of the asset. O If leave blank, the first line of
Text It will appear in reporting. description
will be copied over to this
field.
Manage Set this indicator if you want this O This indicator ensures that
Historically asset to be manage Historically this asset is
manage Historically
Inventory no You can enter an inventory number O Accounting trace for
for the asset. The inventory is reporting within the
placed into the standard inventory list for Financial Accounting
Asset Accounting Information System
(Information System).
Last inventory on You can enter the date of the last O This field is for information
inventory. only
Include assets Set this indicator if you want this O This indicator ensures that
in inventory list. asset to be counted in a physical this asset is
inventory check. included in the standard
inventory list of
Asset Accounting. Asset

without this indicator are not

output by the report.
Inventory note Supplementary information for the O General Information for
analysis of physical inventory Users
Capitalized on The capitalization date is the value The field will be
date of an asset. automatically updated upon
acquisition posting.
First acquisition The system automatically sets the The field will be
On asset value date of the first automatically updated upon
acquisition posting in this field. acquisition posting.
Acquisition year The system enters the fiscal year of The field will be
the first acquisition posting in this automatically updated upon
field. acquisition posting.
Deactivation on The system enters the asset value Once an asset has been
date of the retirement posting for a deactivated, you
full retirement in this field. can no longer post to the
asset
Click on the Time-dependent tab. (Which will be highlighted in dark blue)

Business area An organizational unit of financial R Enter your SSA number
accounting from the selection
Cost centre This is the cost centre where the R Use drill-down to locate
depreciation expenses of the asset the cost centre
will be charged.
Plant Used in selection criteria in reporting O Use the drill – down.
Location Used in selection criteria in reporting O Use drill-down to find out
the predefined location.
Room Enter the particular room number , O If available enter the
freely definable number.

Click on the Allocations tab

Evaluation Group 1 Services and sub O Use the drop down function and
services choose appropriate code related to
asset
Evaluation Group 2 Sub asset class O Use the drop down function
Evaluation Group 3 Region O Use the drop down function
Evaluation Group 4 Shift factor O Use the drop down function

Go to the next Tab Origin
Field name Description R/O/C Comments

Vendor You can enter vendor number O This field is for information only
Manufacturer You can enter the manufacturer of the O This field is for information only
asset in this field
Asset Purchased Set this indicator if the asset O This field is for information only
New was purchased new
Purchased Used Set this indicator, if this asset O This field is for information only
was second-hand when it was
acquired (not new).
Country of O This field is for information only
In this field you can specify the
origin country of origin for the asset.

Investment R When making direct

Enter the internal order created for
Order procurement of asset , the
the purchase of asset. internal order created with using
investment profile should be
entered.


Message reads: Asset xxxxxxxx is created.
END OF TRANSACTION.

FI18.05.06 DISTRIBUTION OF BUDGET TO INTERNAL ORDER.




FI18.05.07 CAPITALIZATION OF ASSET.


Order number comes automatically.
Click on SAVE icon

Message reads: Document xxxxx posted in company code xxxx.
END OF TRANSACTION.

FI18.05.08 DISPLAY OF ASSET VALUE
Via Menus Accounting  Financial Accounting  Fixed Assets  Asset→Asset

Explorer
Via Transaction Code AW01N


FI018 05 Investment Management - Budget Use - Settlement To FA PDF

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

FI018 05 Investment Management - Budget Use - Settlement To FA PDF

Uploaded by

Copyright:

Available Formats

User Manual – FI18.

Business Process Description Overview

The below mentioned transactions will be covered in the following pages:

FI18.05.01 Settlement of Internal Projects - Network to WBS

FI18.05.01 SETTLEMENT OF INTERNAL PROJECTS – NETWORK TO WBS

Via Menus Accounting  Investment Management Investment projects

Via Transaction Code CJ88

Input – Required fields Value fields/Comments

Last changed on: Prepared by: Version: 1.0 Page:

Click on EXECUTE icon .

Last changed on: Prepared by: Version: 1.0 Page:

Click on the icon

Last changed on: Prepared by: Version: 1.0 Page:

Click on the Execute icon without Test Run tick.

Last changed on: Prepared by: Version: 1.0 Page:

The cost is now posted to WBS from Network.

Last changed on: Prepared by: Version: 1.0 Page:

Enter the WBS number

Click on EXECUTE icon

Last changed on: Prepared by: Version: 1.0 Page:

Last changed on: Prepared by: Version: 1.0 Page:

FI18.05.02 SETLLEMENT OF INTERNAL PROJECTS – WBS TO AUC

Via Menus Accounting  Investment Management Investment projects

Via Transaction Code CJ88

Input – Required fields Value fields/Comments

Last changed on: Prepared by: Version: 1.0 Page:

Click on EXECUTE icon

Last changed on: Prepared by: Version: 1.0 Page:

Click on the icon

Last changed on: Prepared by: Version: 1.0 Page:

Last changed on: Prepared by: Version: 1.0 Page:

Click on the EXECUTE icon without Test run tick

Last changed on: Prepared by: Version: 1.0 Page:

Click on the icon

Last changed on: Prepared by: Version: 1.0 Page:

Enter the Company code and the Asset number.

Press Enter or click on the icon

Last changed on: Prepared by: Version: 1.0 Page:

The value transferred to AUC will be displayed.

Last changed on: Prepared by: Version: 1.0 Page:

FI18.05.03 SETLLEMENT OF INTERNAL PROJECT – AUC TO FIXED ASSET

Via Menus Accounting  Investment Management Investment projects

Via Transaction Code CJIC

Input – Required fields Value fields/Comments

Click on the EXECUTE icon

You will be prompted with the below screen:

Last changed on: Prepared by: Version: 1.0 Page:

Select the line item for settlement

Click on the Final Settlement icon

The next screen will be as:

Last changed on: Prepared by: Version: 1.0 Page:

Click on the icon to select the category.

Double Click on Asset.

Last changed on: Prepared by: Version: 1.0 Page:

Click on the icon to select the receiver (Fixed Asset number).

Double click on Asset number to which the amount has to be settled.

Last changed on: Prepared by: Version: 1.0 Page:

Click on the green arrow to go back.

Last changed on: Prepared by: Version: 1.0 Page:

Click on the SAVE icon to save the settlement rule.

Last changed on: Prepared by: Version: 1.0 Page:

Via Menus Accounting  Investment Management Investment projects

Via Transaction Code CJ88