Baylosis Paul - Stag Party

GUINEVERE Catering & Event Organizer
NALICA ST. POBLACION TAYTAY PALAWAN

# 09096454875/09555016484 EMAIL: Paul_Baylosis@gmail.com
EVENT BRIEF
What: Stag Party
Where: Pem’s Pension House & Restaurant
When: July 10, 2019 8:00 PM
Who: Burnhard Otic
Friends
Why: To have fun the groom
To give a last chance to be a single
To celebrate, by the groom male friends, of the groom last day’s

of freedom
How: With the theme “Wild Stag Party @ Jungle costume “

BID PROPOSALLETTER
June 28, 2019
Mr. Chan Lee de Luna

Pems Pension House and Restaurant
Poblacion Taytay,Palawan
Dear Mr. Chan Lee de Luna
Good day Sir,
We, the GUINEVERE Catering & Event Organizer is the latest event management company that
provides full-planning services adding value through our partners by delivering specialized
services ranging from venue set-ups, food and beverage catering, photography and videography,
souvenir items and giveaways, invitations, photo booth, ushers, and other supplies for the
purpose of producing best services imaginable.
In line with this, our company would like to submit our proposal for the upcoming Stag party
celebration of our client Mr. .Burnhard Otic on the July 10, 2019 with the cost of Sixty
Thousand and Three hundred seventy Pesos (₱60,370.00) with the theme “Wild Stag Party”
We are looking forward to work with you and help you for the preparation.
Please call us at 0909-6454875 / 0955-5016484 or visit our account at www.Guinevere Catering
& Event Organizer.com.ph for more info and details.
Thank you very much and God bless!
Sincerely yours,
Paul Baylosis
Events Organizer
STAG PARTY
@PEMS PENSION HOUSE & RESTAURANT
JULY 10, 2019, 8:00 PM
TIME ACTIVITY Person Assigned
8:00 Opening Program Host

8:30 Dinner Catering services
9:30 Calling the name of the Host
groom
10:00 Blind fold of the groom Mr. Burnhard Otic
10:30 Production number Burikat Dancers
11:00 Socials Audio
Costume
FOOD DECORATION
Venue Selection
Venue Proximity Parking Appropriateness cost Reputation facilities Size Total

Of venue of
venue
Nana 1 1 2 3 1 1 1 10
Banana
Tubog 3 2 1 1 2 2 1 11
Pension
House
Pems 1 2 1 2 1 1 1 9
Pension
House
Primary Venue: Pems Pension House Alternative: Nana Banana

RESERVATION LETTER
June 28, 1019
Mr. Chan Lee de Luna

Pems Pension House and Restaurant
Poblacion Taytay,Palawan
Dear Sir
Greetings!
We, The GUINEVERE Catering & Event Organizer we will have an event the Stag Party
on July 10, 2019 at 8:30pm. We will choose you establishment to be a venue of stag party
for our client, Mr. Burnhard Otic.
 To have fun the groom

 To give a last chance to be a single
 To celebrate ,by the groom male friends, of the groom last day’s of freedom
In this regard with this we would like to request a reservation of one (1) Room for this
event.
Your positive response to this request will be very much appreciated.
Thank you sir, have a nice day and god blesses!
Paul Baylosis
Event manager
VENUE LAY OUT

STAGE
D
FIRE EXIT
EXIT
ENTRANCE
SUPPLIER SELECTION: CATERING
CRITRIA TAYLELONG GOLDEN BELL PEM’S

1 Quality and reliability 2 1 1
2 Speed and Flexibility 2 1 2
3 Value for Money 2 1 2
4 Strong Service and Clear 2 1 1
Communication
5 Financial Security 1 2 3
TOTAL 9 6 10
SUPPLIER SELECTION: DANCERS
CRITRIA TUMBAZUKA Z BAR HARBOR

Communication
TOTAL 8 9 11
SUPPLIER SELECTION: DRINKS
CRITRIA CP SO RAINBOW GABO STORE

Communication
TOTAL 9 6 11
Guinevere Catering & Event Organizer

Stag Party
NO. Particulars Supplier Quantity Unit Unit cost Total
Golden Bell PhP
1 Food 5 Pcs 1000
Catering 5,000.00
PhP
2 Drinks Rainbow Store 20 Pcs 90
1,800.00
Tumbazuka PhP
3 Dancers 5 Pax 5000
Dancers 25,000.00
PhP
4 Host Julius Toledo 1 Pax 1000
1,000.00
Venue Pem's Pension PhP
5 1 Room 3000
Rentals House 3,000.00
Lump PhP
6 Costume Anime lobby 1 3000
Sum 3,000.00
PhP
7 Cake Julies 1 Pcs 500
500.00
Room Lump PhP
8 Fabiano Mark 1 2000
Decoration Sum 2,000.00
Light & PhP
9 Alvin severeno 1 Pax 2500
Sound 2,500.00
PhP
Sub Total
43,800.00
PhP
ADD 10% TAX
4,380.00
Add 5% PhP
Contigency 2,190.00
Management Php
Fee 10,000.00
PhP
Grand Total
60,370.00
RISK MANAGEMENT
Risk and Discrepancies Corrective Action
Food Shortage Inform the caterer as soon as possible
Shortage of Visitors Confirm RSVP
Trouble from Intoxicated Guest Hire security
Absence of Emcee Hire alternate Emcee
Food contamination Proper food handler
Wardrobe failure Prepare alternative or spare sets
Gate Crasher Strict entry or table plan
Emergency or fire Clearly marked exit signs

Client
Event Organizer
Liason officer
Finance officer Logistics Secretariat Entertainment Technical
Transpotation Invitation Emcees Stage Director
Food Registration Dancers Choreographer
Physical
Beauty Artist
arrangement
Lights and
Sounds
PROTOCOL
Arrival Protocol
Some details to consider:
Are your principals or guests arriving from out of town?

Are they high level enough to be greeted at the airport and at the hotel before the event? Or
should they just find their way to the venue?
Will you have a snack or a bottle of wine delivered to their room?
Will you or someone from your organization host them at dinner the night before the
event?
Seating Protocol
The simplest approach to follow:
Host and co-host – OPPOSITE each other.

Guest of honor – to the host’s RIGHT.
Second highest-ranking guest – to the co-host’s RIGHT.
From there, seat in ranking order, alternating on either side of the host and co-host.
Be mindful of balancing men/women, language ability, overlapping interest, or expertise.
On occasion, the best seating plan may necessitate breaking protocol. For example:
informal events; seating guests based on what they have in common, rather than rank;
speakers’ time constraints; principal’s preference.
Gifts
Remember to include tokens for speakers, as well as higher-level gifts for your
principals/guests.
Think about what fits the theme of the event, the tastes and interests of the principals, and
the institution or location; it's ideal to have a gift reflect the spirit or values of the
institution, or a cause that’s important to the host.
Local artists and local food products are always appropriate gift items to consider.
Don't forget that presentation is as important as the gift.
Communication
Brief your principals on cultural norms (e.g. the custom of exchanging business cards in
Japan, the appropriate use of jokes, etc.)
Use conversations about the venue and food as discussion stimulators.
When communicating with guests who may not use English as their primary language,
speak clearly and slowly, but do not yell.
Above all else, communication is key to creating a positive experience for your guests,
audience, and your volunteers.
SERVICE CONTRACTS
Client: Mr. Burnhard Otic Title: WILD Stag Party

Company: N/A Phone no: 09098795626
Email: Burnburn@gmail.com Fax: N/A
Address: Brgy. Pantano
Planner: Baylosis Paul Douglas A. Event: Stag Party
Company: Guinevere Catering & Event Organizer
Address: Nalica St. Poblacion Taytay Palawan Phone no: 0909-6454875/0955-5016484
This document serves as binding contract between Julius Toledo, hereafter known as “Host”, and
Paul Baylosis, hereafter known as “Planner”, signed June 28, 2019 at Guinevere Catering &
Event Organizer office. Both Parties agree to abide by the following conditions;
1. The Event will be as follows: (WILD Stag Party)
2. The Planner will be in charges of the following aspects of the event: (Attach addendum
detailing every aspect for which the Planner will be responsible).
3. The Client will pay the Planner ₱60,370.00 for all services rendered or 12 hours of work,
with the option to negotiate further payment for more hours worked. The Planner will be
given an initial amount of ₱50,370.00 for down payments. The Planner will receive the
additional 25% at the completion of the event and the remaining will be paid within 10
days.
4. In addition to event design, Planner’s duties will include but not be limited to drawing up
contracts for venue/vendor.
5. Necessary lodging/travel costs incurred by the Planner will be covered by the Client.
6. The Planner agrees to use Client’s company logo and no other where desired.
7. The Clients agrees to acknowledge the Planner’s services in aspect, including the
Planner’s logo.
8. The Client will not enter into any contracts on behalf of the Planner or without the
Planer’s knowledge and consent.
9. If the Client cancels within 30 days of the event they will be refunded 50% of the original
fee. If the Client cancels within 15 days of the event they will receive 25%, and before 3
days no refund will be given.
10. If the Planner cancels, she will either provide a substitute Planner or refund the full fee
minus the cost of non-refundable deposits.
__________________________________ ____________________
(Client’s Signature over Printed Name) (Date)
__________________________________ _____________________
(Planner’s Signatureover Printed Name) (Date)
CONTRACT WITH THE SUPPLIER
Name: VALDONATO BAYLOSIS
Address: Nalica St. Poblacion Taytay Palawan
Telephone No.: 555-2868
Golden Bell Catering Services is tentatively holding the following space and̸ or event date for
your following function:
EVENT NAME: WILD STAG PARTY
DATE OF EVENT: JULY 10, 2019
TYPE OF EVENT: JUNGLE THEME,
NUMBER OF GUEST: 200 PERSONS
EVENT LOCATION: AT PEM’S PENSION HOUSE & RESTAURANT
TIME: 8:00 O’CLOCK PM TO 11:00 O’CLOCK PM
MINIMUM GUARANTEE: _____________________________
INITIAL DEPOSITE REQUIRED: A non- refundable deposit of _____IS DUE BY ______,
2019.
PAYMENT METHOD: _________________________________
FINAL GUARANTEE DUE: ______________2019.
To confirm the above arrangements on a definite basis please sign and return this contract along
with your deposit by: __________, 2019.
Prior to your event, I will be contacting you to finalize details and confirm the information on an
ʺEvent Orderʺ . All events are subject to attached ʺTerms and Agreementʺ .Please review the
ʺEvent Orderʺ carefully and if you have any questions, please do not hesitate to call us.
I have read this ʺEven contractʺ and the attached

Terms of Agreement and Agree to the Specification Stated Therein.
Sincerely,
BAYLOSIS PAUL ACCEPTED
EVALUATION
1. Based on your experience on this event how likely are you to attend future events?
Sure________ Possibly_________ Not At All________
2. Did the event fulfill the purpose that was proposed?

Yes________ No_________
3. The choice of venue/ facility in the event?

Excellent_______ Good_______ Fair________ Poor________
4. The quality of food and beverages?

5. The quality of sounds?

6. How do you rate the service of the organizer?

7. How do you rate the overall outcome of the event?

8. What is your most liked part in this event?__________________________________

9. What is the least part of this event?________________________________________
10. Any suggestion you would be happy to share with us for a better event?
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
11. Please give your over all rate.

FOR YOUR EYES ONLY

STRICTLY PRIVATE

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GUINEVERE Catering & Event Organizer

NALICA ST. POBLACION TAYTAY PALAWAN

What: Stag Party

Where: Pem’s Pension House & Restaurant

When: July 10, 2019 8:00 PM

Who: Burnhard Otic

Why: To have fun the groom

To give a last chance to be a single

To celebrate, by the groom male friends, of the groom last day’s

How: With the theme “Wild Stag Party @ Jungle costume “

June 28, 2019

Mr. Chan Lee de Luna

Dear Mr. Chan Lee de Luna

Good day Sir,

TIME ACTIVITY Person Assigned

8:00 Opening Program Host

Venue Proximity Parking Appropriateness cost Reputation facilities Size Total

Primary Venue: Pems Pension House Alternative: Nana Banana

June 28, 1019

Mr. Chan Lee de Luna

 To have fun the groom

Your positive response to this request will be very much appreciated.

Thank you sir, have a nice day and god blesses!

VENUE LAY OUT

SUPPLIER SELECTION: CATERING

CRITRIA TAYLELONG GOLDEN BELL PEM’S

SUPPLIER SELECTION: DANCERS

CRITRIA TUMBAZUKA Z BAR HARBOR

SUPPLIER SELECTION: DRINKS

CRITRIA CP SO RAINBOW GABO STORE

Guinevere Catering & Event Organizer

Risk and Discrepancies Corrective Action

Food Shortage Inform the caterer as soon as possible

Shortage of Visitors Confirm RSVP

Trouble from Intoxicated Guest Hire security

Absence of Emcee Hire alternate Emcee

Food contamination Proper food handler

Wardrobe failure Prepare alternative or spare sets

Gate Crasher Strict entry or table plan

Emergency or fire Clearly marked exit signs

Finance officer Logistics Secretariat Entertainment Technical

Transpotation Invitation Emcees Stage Director

Food Registration Dancers Choreographer

Are your principals or guests arriving from out of town?

Host and co-host – OPPOSITE each other.

Be mindful of balancing men/women, language ability, overlapping interest, or expertise.

Use conversations about the venue and food as discussion stimulators.

Client: Mr. Burnhard Otic Title: WILD Stag Party

1. The Event will be as follows: (WILD Stag Party)

CONTRACT WITH THE SUPPLIER

Name: VALDONATO BAYLOSIS

Address: Nalica St. Poblacion Taytay Palawan

Telephone No.: 555-2868

EVENT NAME: WILD STAG PARTY

DATE OF EVENT: JULY 10, 2019

TYPE OF EVENT: JUNGLE THEME,

NUMBER OF GUEST: 200 PERSONS

EVENT LOCATION: AT PEM’S PENSION HOUSE & RESTAURANT

TIME: 8:00 O’CLOCK PM TO 11:00 O’CLOCK PM

MINIMUM GUARANTEE: _____________________________

INITIAL DEPOSITE REQUIRED: A non- refundable deposit of _____IS DUE BY ______,

PAYMENT METHOD: _________________________________

FINAL GUARANTEE DUE: ______________2019.

INITIAL DEPOSITE REQUIRED: A non- refundable deposit of _IS DUE BY __,