_______________________

Partners in global solutions

Country: Pakistan

The GEF Small-Grants Programme

PROJECT PROPOSAL AND SUMMARY

Project No: _____________________

(To be assigned by SGP Pakistan)

Project Title:______________________________________________________________

PROJECT SUMMARY

1. APPLICANT:

Name of Organization seeking award: ______________________________________

Established _______________Number of Members ___________

Mailing Address (Email): ___________________________________________________

Main Postal Address: ______________________________________________________

Alternate Address: ________________________________________________________

Telephone & Fax: ________________________________________________________

Principal Officer (s):___________________________________________________

(Name, Position, Cell no, Email)

Contact for this application: _____________________________________________

(Name, Position, Cell no, Email)
 2 INFORMATION REGARDING COMPLETED AND ONGOING
PROGRAMMES/ PROJECTS

A) Previous awards received under the GEF – Small Grants Programme (if any):
B) Relevant project (related to GEF focal areas) implemented. Mention only 3 projects:
Sr. Name of Funding Agency Project Project Outcomes.
No. Project amount (Rs) duration/present
Also mention Co-
status
financing
generated

3 PROJECT
GEF /UNDP SGP Classification
Thematic/Focal Area (Tick one) Project Category (Tick one)
Conservation of Biodiversity Demonstration Project
Climate Change Replication /Scaling Up
Land Degradation and Sustainable
Forest Management
International Waters
Persistent Organic Pollutants(POPs)
Multi-Focal1

Proposed Starting Date: ____________ Expected Project Duration: ____________________

Project Location: ________________________

1
 4 FINANCE:

Estimated total project cost: Rs. ____________ US$__________________

Amount requested from the GEF – Small Grants Programme *: Rs. ________US$___________

Recipient contribution (in cash or in kind):____________________________________

Amount (s) expected from other sources: ____________________________________

Proposed payment schedule for the award based on annual disbursements: (3 tranche)

Date Amount Date Amount

(1)_____________ _____________ (2) _______________ ________________

(3) ____________ _____________

Details of bank account in which the GEF – Small Grants Programme award would be deposited:

Account title: ___________________________________

Account number: ___________________________________

Bank Name and Address: ___________________________________

Branch Name: ___________________________________

Branch ID: ____________________________________

Swift Code: ____________________________________

Submitted by: Date:____________________

(Signature, Name and Position) (dd/mm/yyyy)
.

*
Please note that the amount requested from GEF should be maximum 50% of total project budget (, the
remaining 50% must be raised from other sources, cash or in-kind).
 PROJECT PROPOSAL

Please write the project proposal in a narrative form, keeping the given headings. The bullet
points under each heading should not be used as questions to be answered directly but are meant
as guidelines to make sure all the required information is included.

1. Profile of Implementing Organization (not more than 300 words)

 Nature of implementing organization (NGO or community group) seeking an award

 Previous relevant experience for the proposed activity
 Track record in community based work/experience with participatory approaches.
 Details of the organization: history, governance and funding of the lead organization, i.e.
when established, how structured and organized, number of staff (Male /Female) and their
expertise, membership, and total annual budget.
 Capacity to carry out the proposed activity (other ongoing projects, staff capacity etc.).

2. Justification for Support - Linkages with GEF Themes and

Operational Programmes (not more than 300 words)

 What are the principal reasons why the project activity is needed?
 Clearly identify the problem the project aims to solve
 How is the proposed activity linked to the objectives of GEF SGP thematic areas?
 What are the global and local significance of the proposed project’s intervention
 Explain how GEF/SGP resources would be used towards achieving the solution to the
problem
 Make reference to GEF Operational Guidelines and Country Programme Strategy for GEF/SGP
Pakistan.

3. Context/Baseline (not more than 300 words)

 Context of the activity, location, background, duration. Please include photocopy of map of
the project area.
 Describe how the problem was identified (consultations/case study/survey?)
 Assess and describe existing conditions of the project area.
 Give reference to other studies if available.

4. Project Objective and Proposed Activity (not more than 600 words)

 Nature of the proposed activity

 Immediate objectives
 Expected project deliverables
 Description of the proposed activities required in order to realize the project’s objective,
clearly indicating the sequence of activity (with time frame, responsible party etc.)
 Target beneficiaries in terms of socio-economics, geography and gender, should be elaborated
 Strategy for development of indicators to assess project progress and achievements. The
indicators should be specific, measurable, attainable, reliable ad time bound (SMART).
 Project work-plan matrix with indicators and monitoring schedule (Annex II)

5. Project Strategy (not more than 600 words)

The strategy of how the proposed activity will be carried out should include:
 Institutional mapping/identification of stakeholders (such as government departments,
academia, consultants, private sector, local communities, other UNDP projects etc.)
 Consultation with key stakeholders during project implementation
 Role of recipient organization
 Role of partner organization
 Provision for dialogue and networking with NGOs and community groups
 Relationship, if any, to other GEF-SGP, UNDP or other development projects.
 Relationship to other NGO or private sector activities.
 Gender perspective (how are women included)
 How will the project be sustainable after grant funding is ended /post project strategy/exit
strategy

6. Technical Feasibility (not more than 300 words)

 Description of technical details and requirements

 Experience from similar projects
 Technical expertise with the NGO
 Technical assistance required from GEF
 Identification of local expertise; NGO, Govt. departments and academia etc. and how it will
be utilized by the project

7. Anticipated Results (not more than 300 words)

 Indicate impacts on participants/beneficiaries:

 Related to human such as health, social, economic and financial impacts
 Related to environment such as land, water, air
 Demonstration value, value as a learning experience, any other anticipated results
 Potential risks/bottlenecks and how to address these

8. Reporting, Monitoring and Evaluation (not more than 300 words)

 The mechanisms that will be used to monitor and evaluate the project, the schedule
for when these monitoring actions have to be carried out and who is responsible, the
resources allocated for substantive review meetings among stakeholders, how the
work plan and budget will be updated.
 Reporting: assess capacity to prepare narrative and financial reports
 Evaluation: plan for project evaluation, how are the stakeholders included in M&E?

9. Communication and Visibility Strategy (not more than 300 words)

 What type of communication material and reports will be prepared
 What are the strategy for communication lessons learned
 How will the project work with the media

10. Communication and Visibility Strategy (not more than 300 words)

 What type of communication material and reports will be prepared

 What are the strategy for communication lessons learned
 How will the project work with the media

11. Budget (narrative description not more than 600 words)

 Projected total project costs and proposed sources of funding

 What the community and/or NGO will contribute to the project, in cash, in kind and/or in
services.
 Funds already obtained from or committed by other sources (if any) and the names of those
sources.
 Amount requested from the GEF – Small Grants Programme
 Balance to be sought from other sources (if any) and the names of potential sources.
 Baseline, national investment into local area; schools, health infrastructure, type of road, govt.,
budget for specific activity, allocations in annual development plan (P&D/PSDP)
 Opening of separate bank account & maintaining financial record.
 Project budget itemized in table form including budget line for audit costs (Annex I)
Annex I
Project Budget
Please prepare the project budget in accordance with the format below and enter budget lines as required by your project activities
(such as personnel, travel, equipment, field activities, reporting, M&E, audit etc.).

Budget GEF/SGP Share Total

Other
Community NGO
Line Description Donor’s
Share Share 1st Installment 2nd Installment 3rd Installment
(BL) Share

Total

Annex II
GEF Small Grants Programme
Project Workplan and Monitoring Schedule

The work plan should show the activities to be carried out in relation to each output over a period of the project; this is prepared by the proposing
institution, in consultation with major stakeholders; it would detail when the activity begins and ends, who is responsible for carrying it out, and
which output it helps to produce.

Name of Project:
Name of Implementing Organization:
Brief Description of General Objective of Project:

GEF Focal Area: GEF Operational Program: Project Duration:

Brief Description of Specific Objective #1:

List the activities necessary to fulfill this objective. Indicate who is responsible Duration of Activity in Quarters
for each activity and an indicator of activity accomplishment.
Activity Responsible Party Indicator 1 2 3 4 5 6 7 8 9 10 11 12
1.1
1.2
1.3
1.4
Brief Description of Specific Objective #2:

Activity Responsible Party Indicator 1 2 3 4 5 6 7 8 9 10 11 12

2.1
2.2
2.3
2.4
Indicate who is responsible for monitoring and an indicator of how it will be Monitoring Frequency / Reporting
registered (record book, computer file, meeting, etc.). Also indicate who will
prepare progress reports and when they will be presented.
Monitoring and Record-
Keeping
Progress Reports

This table may be modified to meet the requirements of individual projects. It can be extended as necessary to cover all objectives and activities.
Ideally it should be completed in the project development stage by the NGO/CBO with assistance from the National Coordinator and his/her
Technical Assistant.

Please also note that Annual Work Plans (based on the calendar year) should be developed in the same format at the start of the project and
subsequently for the following years.

Other Annexes
- Terms of Reference of key personnel
- Any other documents needed to support the proposal.