Document Code: 005

Procedure Manual for Revision: 00

QMS and ISO 9001:2015 Effectivity date:

PROCESSING OF APPOINTMENT OF Name of Office: PERSONNEL

TEACHERS
Reviewed by: Recommended for Approval: Approved by:
Prepared by:
VICTORIA O. MADRIGAL CECILIA E. VALDERAMA, Ph. D./ MINA GRACIA L. ACOSTA ROMEO M. ALIP, Ph. D., CESO V
DULCE REGINA C. FLORES, Ph. D Head of Office Asst. Schools Division Superintendents/ Quality Schools Division Superintendent
Document Controller Management Representatives

Objective: Ensure thorough process of teacher’s appointment

Scope: To review/ evaluate and process teacher’s appointment
RESPONSIBILITY PROCESS FLOW INTERFACE KPM RECORDS DOCUMENT QUALITY CONTROL
REFERENCE STANDARDS METHOD
START

Post the Final RQA duly signed by *Transaction Slip

ADAS 3/ the SDS and notify the applicant on TEACHER 3-5 -4 Copies of DO, 07,s. 100% accurate Recording
DISTRICT CLERK the documents to prepare. APPLICANT mins. Appointment ( CS 2015 100% complete Checking
Form 33) Adherence to Reviewing
-Oath of Office (w/out EO 292 applicable laws Verification
Receive the documents date) CSC MC 40 S. such as: Approval or
ADAS 3/ TEACHER 3-5 -Cert. of Availability of 1998 Disapproval
DISTRICT CLERK APPLICANT mins. Funds (w/out date) Adherence to
-Position Description DO 6, s. 2016 applicable to
Form9duly signed by regulatory
PSDS Review/Evaluate documents 5-10 the appointee and SDO QM-01 requirements
Mins. immediate supervisor such as:
yes no -Assignment Order (for SDO-PM-
Complete
Secondary Only) OSDS-BUD- Customer
A Documents B -PDS(CS Form 212, 008 satisfaction
filled up with complete
details
-*Photocopy of
Eligibility/License (If on
 Document Code: 005

Procedure Manual for Revision: 00

QMS and ISO 9001:2015 Effectivity date:

PROCESSING OF APPOINTMENT OF Name of Office: PERSONNEL

TEACHERS
Reviewed by: Recommended for Approval: Approved by:
Prepared by:
VICTORIA O. MADRIGAL CECILIA E. VALDERAMA, Ph. D./ MINA GRACIA L. ACOSTA ROMEO M. ALIP, Ph. D., CESO V
DULCE REGINA C. FLORES, Ph. D Head of Office Asst. Schools Division Superintendents/ Quality Schools Division Superintendent
Document Controller Management Representatives
process for renewal,
attach photocopy of
PSDS OSDS claim stub
-* PRC Rating If complete and qualified
-NBI Clearance (If on submit documents to the
process for renewal, Division Office
attach photocopy of
claim stub from NBI
-SALN
-Medical Certificate
(CS Form 211 w/
complete medical
result for original
appointment
-*Transcript of
Records
-*Diploma( for original
appointment only)
-*Birth Cert. for original
appointment only)
-Marriage Certificate if
married (for original
appointment only)
-IPCRF/RPMS (for
upgrading, promotion,
reclassification
appointments only)
 Document Code: 005

Procedure Manual for Revision: 00

QMS and ISO 9001:2015 Effectivity date:

PROCESSING OF APPOINTMENT OF Name of Office: PERSONNEL

TEACHERS
Reviewed by: Recommended for Approval: Approved by:
Prepared by:
VICTORIA O. MADRIGAL CECILIA E. VALDERAMA, Ph. D./ MINA GRACIA L. ACOSTA ROMEO M. ALIP, Ph. D., CESO V
DULCE REGINA C. FLORES, Ph. D Head of Office Asst. Schools Division Superintendents/ Quality Schools Division Superintendent
Document Controller Management Representatives
-RQA (except
reclassification)
-NOSCA (for
reclassification and
newly created
positions)
-Clearance CSC Form
(for transfer and
reemployment only)
-Special Order (if vice
is resigned or
transferred to other
Division)
-Endorsement Letter
(if vice is transferred)
-Application for
Retirement/Voucher (if
vice is retired)
-PRC Online
Verification (for
original appointment
only)
-Copy of Appointment
of Vice (except
reclassification and
newly created items)
-Form 6 (for substitute
 Document Code: 005

Procedure Manual for Revision: 00

QMS and ISO 9001:2015 Effectivity date:

PROCESSING OF APPOINTMENT OF Name of Office: PERSONNEL

TEACHERS
Reviewed by: Recommended for Approval: Approved by:
Prepared by:
VICTORIA O. MADRIGAL CECILIA E. VALDERAMA, Ph. D./ MINA GRACIA L. ACOSTA ROMEO M. ALIP, Ph. D., CESO V
DULCE REGINA C. FLORES, Ph. D Head of Office Asst. Schools Division Superintendents/ Quality Schools Division Superintendent
Document Controller Management Representatives
only)
-Civil Service Checklist

REMARKS:
-All photocopied
documents should be
certified as TRUE
COPY by the
principal/district
supervisor
-All numbers with
asterisk (*) should be
AUTHENTICATED by
the issuing agency (2
copies of original
authenticated is
needed)