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Buildings And Floors

Procedure

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1. Objective

 Ensure structural integrity through maintenance of buildings and structures.

 Maintain maintenance and reporting system that will eliminate or reduce injuries or
losses that occur due to damage to buildings and floors as well as to report
deterioration to prevent costly repairs in future.

2. Scope

 This procedure is applicable to Esor Construction and any subcontractor who

wants to perform work on Esor Construction premises.

3. References

 National Building Regulations published in Government Notice No. 1081 of 1988

 SANS 10400
 Occupational Health and Safety Act, Section 8(1)
 Environmental Regulations for Workplaces, Section 6(1), (2)(b), (d), (e)
 Facilities Regulations, Section 9

4. Abbreviations and definitions

 SANS – South African National Standards

 SHE – Safety, Health and Environmental

5. Responsibilities

5.1 Managers or 16.2 Appointees

 It is the responsibility of the manager to ensure that suitable health and Safety
standards and procedures are implemented and maintained and to appoint SHE Co-
ordinators with appropriate authority for implementing and maintaining requirements of
this element.

5.2 SHE Co-ordinators

 It is the responsibility of the SHE Co-ordinators to co-ordinate, monitor and control the
various activities pertaining to the implementation and maintenance of SHE-ECP-09-
005 – Buildings and Floors, in accordance with the laid down requirements.

5.3 Supervisors

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 It is the responsibility of the Supervisors to ensure that all incidents regarding this
element are investigated and details recorded.

5.4 Safety, Health and Environmental Representative

 It is the responsibility of the Safety, Health and Environmental Representative to inspect

the buildings and floors monthly and report any deviation to the supervisor and/or
immediate manager.

6. Procedure

6.1 Planned Maintenance

 A planned maintenance schedule covering all departments for buildings, floors and
structures shall be compiled and adhered to.
 Site plan should be kept under this element detailing responsibilities, e.g. Health and
Safety Representative’s area of responsibility.

6.2 Condition of building structures

 The Safety, Health and Environmental Representative must inspect and report on a
monthly basis the condition of buildings, floors and roadways.
 Managers, Supervisors and Safety, Health and Environmental Committee Chairperson
must ensure that deviations reported by the Safety, Health and Environmental
Representative are corrected by submitting defects where necessary, through the
internal defect reporting system.

6.3 Access for disabled people

 Facilities for disabled people such as toilets, ramps and lifts, shall be provided and
signs posted where applicable.

6.4 Fixed ladders

 All fixed ladders are identified, by means of numbering and inspected annually by a
responsible person appointed in writing. Findings are recorded in a register kept at the
relevant departments.

7. Training

 All relevant parties and responsible persons to be trained within the contents of this
procedure.
 Employees to sign as proof of training and proof of training to be kept on file.

8. Records

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 All inspection records, registers, documents etc. must be kept on site for
record/document control and audit purposes.

9. Documents

 Workbook inspections
 Safety Inspection Sheet
 SHE Rep Appointment
 Proof of competency
 Training attendance register

10. Revision tracking log

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Date Revised Revision No. Revision Details Type of Training

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Training Attendance Register

Revision #
Title:

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Date of training

Time training started Time training ended

Duration of training

Instructor name and signature

Training provided (Tick applicable box)

Read only Class Room Practical Demonstration Communicated Changes

Employee signature
Employee (Signature indicates Type of training
Employee name
number acknowledgement that training was received
understood)

Section 9 Quality System Documentation