MEMO

Memo is a message that is written shortly, clearly, and easy to be understood. Memo
can be said formal when it is used as a formal statement letter, such as a message from a
leader to employee. But it can be said informal when it is used as an informal statement letter,
such as a message that is sent among friends, relatives, or other persons. Usually in the form
of questions, orders, information, warnings, requests, or expectations.

THERE ARE TWO TYPES OF MEMO

1.    Official Memo or Formal Memo:

This memo is usually used by an agency or company to a subordinate or vice versa.
There are two parts of the form of the official memo:
a. Head of memo

 Receiver/acceptor
 Sender
 Matter and date
 Subject
b. Content

STRUCTURE OF FORMAL MEMO

TO : The recipient of the MEMO
FROM : the person writing the MEMO (sender).
DATE : the date when memo was written,
For example: February 22nd, 2009
SUBJECT : a short specific topic discussed on the MEMO
CONTENT : The message or things that written on the MEMO

2.    Unofficial Memo or Informal (private) Memo:

An unofficial memo is just a memo commonly used in everyday life. Whether
addressed to friends, relatives or family, this memo does not involve any institution or
organization)
 There are two parts of the form of the informal memo:
a. Head of memo b. Content
 Receiver/acceptor  Sender (name)  

STRUCTURE OF INFORMAL MEMO

TO : The recipient (private) *Friends, Family, Organization and etc.
FROM : The Sender *Friends, Family, Organization and etc.
CONTENT : Message Delivered by The Sender (private).
NAME : Name of the Sender.

Examples of short messages / scraps of official and unofficial:

Official Memo:

MEMO
To : All Employees
From : Ahmad Fajar, Head Manager
Date : February 15th, 2015
Subject : Our Company's Anniversary

Next Sunday, we are going to celebrate our company's anniversary.

It will be held at 10:00 a.m. on February 20th, 2015. There will be bazaar
and door prizes for the employees. I hope you can attend this celebration on time.

Unofficial Memo:

To: Mom

Mom, I borrowed your clutch bag.

The one with black suede colour and two side pockets. I need it for Bima’s
Birthday party tonight
Thank you so much!
PUTRY
Task
With following the example that given above, now read the memo carefully then answer the
question that given below.
Memo
TO : Department Managers 1. who wrote the memo?
FROM : Mr. Charles Chavez
DATE : February 8, 2008 2. who are the recipients?

SUBJECT : Monthly managerial Meeting

Our monthly managerial meeting is scheduled 3. when was the memo sent?

For February 27, 2009, in the management

4. why did Mr. Chavez write the memo?
meeting room at 09:00 a.m.
5. what action should be taken by
Please bring your monthly report with you and
department managers?
submit it to my secretary 30 minutes prior to
the meeting.