Annexure - 1

APPLICATION FOR SANCTION OF LEASED ACCOMMODATION

The Chief / Branch Manager

State Bank of India
_______________
_______________

We give below proposal for taking up a House / Flat on lease by the Bank

1. Details of the Official

Name : PF ID
Designation : Grade
Department : Phone No
E Mail : Mobile No
Salary Account No. Date of
Superannuation
Arrived Reported to Dept.
at___________on on
Transferred from
Details of previous
leased accommodation
Reasons for not
occupying
predecessor's house
Details / Names of 1
family members / 2
No. of family
dependents who will
members / 3
stay in proposed leased
Dependents
accommodation 4
_________
5
6

2. Name and address of the Landlord / Landlady

Name :
PAN No. Aadhaar No.
Municipal No. Flat No.
Road No. / Mandal
Street
Town / City Pin Code
Telephone No. Mobile No.
Email

3. Location of the House / Flat of proposed leased accommodation

Municipal No. Flat No.
Road No. / Street Mandal
Town / City Pin Code
Landmark Distance from Bank

4. Accommodation available (please specify Sq.ft or Sq.mtrs)

Total Plinth Area Total Carpet Area

5. Details of House
Portion or full If portion, what is the rent for the other Rs.
house, flat portion
Number of At which floor the proposed flat is
Floors situated

6. Details of lease / advance / brokerage / TDS etc.,

Basic Pay of the official Rs. Rent eligibility of the Official Rs.

CAR PARKING /
RENT PROPOSED SHORTFALL TO BE
MAINTENANCE SECURITY TOTAL
PER MONTH BORNE BY OFFICIAL
CHARGES
Rs. Rs. Rs. Rs. Rs.

Rent for houses Terms of lease

Advance of similar type proposed to One month
Rs. Rs.
Deposit and size in the terminate the notice
locality lease

Lease for number of months Months Lease with effect from Date

7. Other Details
Approach to the house, whether from the main road, side road or street, site
plan to be enclosed (enclose rough sketch)
Whether the landlord / landlady is Whether the landlord / landlady is
employee of the Bank related to an employee
Whether the Officer If yes, please Whether the landlord /
is related to the indicate the landlady is dependant
landlord / landlady relationship on the employee
Whether the Officer has a house / flat at his / her present place of posting, if
yes, please give reasons for not occupying the House / Flat
Reasons for not selecting any of the vacant Houses already on lease, if any,
to the Bank
Date of vacation of Bank's residential accommodation at the previous centre
Proposed date of occupation of the Rent to be paid
House w.e.f.

I certify that the information given above is correct to the best of my knowledge. Site plan and rough
sketch of the house are enclosed. I request you to kindly lease the house to me.

The excess rent of Rs.____________ may be recovered from my salary.

Remarks, if any.

Place______________ Date______________ (SIGNATURE OF THE OFFICIAL)

The above proposal is sanctioned and forwarded to the Regional Manager, RBO KADAPA RURAL,
Region-II, Kadapa, for control.

Head of the Department Seal Date______________

 Annexure – 2

OFFER LETTER FROM THE LANDLORD / LANDLADY FOR FLAT / HOUSE ON LEASE

The Chief / Branch Manager

State Bank of India
_______________
_______________

Dear Sirs,

LEASING RESIDENTIAL ACCOMMODATION

I / We _________________________________ S/o W/o __________________________________

and ___________________________________ S/o W/o __________________________________

have to inform that I/We have a Flat/House on the following address, which I/We wish to offer on
lease basis to:

Shri/Smt/Ms _______________________________ S/o W/o _______________________________

working at _________________________________

The Details of the Flat / House are furnished below: (*)

Municipal No. Flat No.

Road No. / Street Mandal
Town / City Pin Code

Plinth Area Carpet Area No. of tube lights No. of Fans No. of AC's No. of Geysers
Sq.ft/Sq.mt Sq.ft/Sq.mt

Arrangements for Date of last white House Tax Electricity bills Water consumption
parking car / scooter washed and painted paid upto paid upto bills paid upto

RENT PROPOSED PER CAR PARKING /

MAINTENANCE ADVANCE RENT LEASE PERIOD
MONTH SECURITY CHARGES
Rs. Rs. Rs. Rs. Months
 Details of Landlord / Landlady No.1
Name
PAN No. AADHAAR
Account No. IFSC Bank Branch
Mobile No. Phone Email
Address
Details of Landlord / Landlady No.2
Name
PAN No. AADHAAR
Account No. IFSC Bank Branch
Mobile No. Phone Email
Address

I/we am/are agreeable to enter a lease agreement as per Bank's terms and conditions. I/we hereby
declare that, House Tax, Electricity Bill and Water Bill pertains to the above property were paid up
to data and there are no dues. Cancelled Cheque of my/our Bank account(s) & Proof of ownership
of the property (*) are enclosed.

Yours faithfully, Yours faithfully,

___________________ ___________________
1. (Signature of Landlord/Landlady) 2.(Signature of Landlord/Landlady)

Date: Date:
 Annexure – 4

LETTER OF UNDERTAKING Date:__________

From:
____________________
____________________
____________________
____________________

To
The Chief / Branch Manager
State Bank of India
_______________
_______________

Dear Sir,

STAFF SUPERVISING: RESIDENTIAL ACCOMMODATION

I hereby undertake to vacate the Bank's residential accommodation (hereafter referred to as the
“Premises”) allotted to me during my service or place of stay at specified centres on the expiry of
the period for which permission has been granted to me failing which the Bank apart from being
entitled to summarily evict me from the premises would be at liberty to charge damages for such
unauthorized occupation at not less than double the amount of the rent being paid by the Bank of
at double the commercial rent which the premises may fetch if leased out as on the said date in
addition to such action that may be deemed necessary in terms of the rules governing my service
and or the public premises (eviction of unauthorized occupants) Act 1971 (Central Act) or any other
like law applicable. I also authorize the Bank to adjust my liability arising from the above, from my
own contribution to Provident Fund Account or Pension payable to me in the event of my retirement
from Bank's service and to that extent of my retirement from Bank's service and to that extent this
will be deemed to be payment received by me.

I have to inform that, I have visited the Flat/House, which is going to be taken on lease and licence
basis for my residence purpose and satisfied of the living conditions of the Flat/House. In this
connection, I have interacted with the landlord/landlady and negotiated for payment of monthly
rent. The rent demanded by the landlord/landlady is reasonable as per prevailing market rate at the
area. Hence please allot me a flat/house as requested in my lease proposal for my residence.

Yours faithfully,

(Signature of the Official)

Name:
PF No:
Designation:
 Annexure - 5

LETTER TO LANDLORD / LANDLADY

To Date:

Shri/Smt/Ms___________________
H.No._________________________
_____________________________

Dear Sir,

STAFF SUPERVISING: SHRI/SMT/MS______________________________

DESIGNATION_______________
LEASED ACCOMMODATION: YOUR FLAT/HOUSE NO________________
PLACE___________________________
LEASE PERIOD: FROM____________ TO ____________
RENT Rs._____________ PER MONTH (INCLUSIVE OF APPLICABLE TAXES)

With reference to your offer letter dated______________ for leasing of Flat/House, we are
agreeable to take the house on lease for a period of ______ months (from_________ to________)
on the following terms and conditions.

TERMS AND CONDITIONS:

1. The house to be occupied is situated at (address) ____________________________________

w.e.f.______________
2. The rent is Rs.__________ per month (inclusive of applicable taxes) beginning from date
___________
3. The rent will be paid between 1st to 5th of succeeding month.
4. The TDS will be deducted at source as per applicable rate and the net amount will be credited
to your A/c.
5. You should arrange at your expenses for water connection and provide taps wherever necessary.
Water charges towards monthly water consumption will be borne by the occupant
6. You should arrange at your own expenses for electric connections and provide electric points
for lights and fans and switches and holders. Electricity charges are to be paid as per meter
reading by the tenant.
7. Two month's rent will be paid as deposit to be adjusted towards the rent for the last two months,
when the lease is terminated.
8. The lease will be in fore for a period of ______ months w.e.f. ____________ with an option to
terminate the lease by the Bank giving one month's notice.
9. Maintenance of the house/flat occupied by the Bank's official will not be undertaken by the
Bank and it will not be the Bank's responsibility.
10. While the cost of electricity and water consumed by the occupants will be paid by them, the
cost of electricity/water meter existing or replacements as well as deposits, if any, required by
the departments concerned will have to be paid by you.
11. The Bank is at liberty to allot the house to any of its officials for residential purposes.
12. The joint inspection of the House/Flat at the time of vacation may be conducted by you along
with resident.
13. When the house is vacated, you may take possession of the keys from the official.
14. In case the house/flat is locked by the Bank's padlocks at the time of vacation, you must arrange
to collect the keys from us within a reasonable time, say one week, and return us the padlock
and key thereof immediately.

Yours faithfully,

CHIEF / BRANCH MANAGER _________________________

BRANCH: (Signature of the Landlord/Landlady)
 Annexure – 6
CHIEF / BRANCH MANAGER, _________________________

HOUSE/FLAT ON LEASE/RENTAL BASIS

1. Shri/Smt/Ms____________________________ 2. Shri/Smt/Ms___________________________
reports as under from the sketch submitted by the Official.
Municipal No. Flat No.
Location
1 Road No. / Street Mandal
(Address)
Town / City Pin Code
2 Distance from nearest Railway Station 3. Distance from nearest Bus Stop
4 Owner's name
Whether owned or belonging
5
to Co-op. Housing Society?
Bed Rooms Balcony Hall / Living Kitchen Toilets Others
6 Particulars of rooms etc.,

Carpet area of the flat (plan Plinth Area Carpet Area

7
attached) Sq.ft/Sq.mt Sq.ft/Sq.mt
Mosaic___ Indian patent stone___ Shabad Stones___
8 Type of flooring
Marble__ others___
9 Light and ventilation Good______ Satisfactory______ Excellent_______
10 Any special point of kitchen (lifts etc.)
11 WC & bathe etc (Nos.)
12 General condition of the flat
Rs.___________ inclusive of all charges except electricity and
13 Rent demanded (per month)
water
No. of tube lights No. of fans No. of AC's No. of Geysers Wash basin with/without
14 Fittings mirror

15 Water supply position

16 Parking facilities
17 Furniture (attach list, if any)
18 Terms period ___months with ___month options rent as deposit free of interest
19 Advance deposit to be paid ____________ rate per sft
The rent demanded is reasonable/high and the flat/house may be taken/is not worth
20
considering on lease on our usual terms and conditions.

1. Signature of the committee member 2. Signature of the committee member

Designation: Designation:
 ANNEXURE ‘B’
The Chief / Branch Manager
State Bank of India
____________________
____________________
____________________

Dear Sir,

Flat / House No___________

________________________
________________________
________________________

1. I have been provided leased housing accommodation by the bank as above.

2. In this connection, I forward herewith enclosure-I showing particulars of ‘Living Area’ in the
accommodation provided to me. On the basis thereof, standard rent in accordance with the existing
provisions / instructions comes to Rs.__________(Rupees ________________) per month.

3. I shall be glad if standard rent as above is fixed for the accommodation provided
to me and recovered / adjusted from my salary accordingly.

Name of officer: Yours faithfully,

Designation:
Grade / Scale:
PF No:

Place:
Date:
 ENCLOSURE – I

COMPUTATION OF STANDARD RENT FOR ACCOMODATION HIRED BY THE BANK

A: MAIN BUILDING
Room (s), Kitchen, Bath (s) Latrine (s), Store and
a 100% of Floor Area sq mts
Enclosed Varandah
b Verandah, Corridors and Barasati 25% of floor area sq mts
c Porch 12 ½% of floor area sq mts
d Court-Yard pucca 5% of floor area sq mts
B: OUT-HOUSE
a Room (s) etc 25% of floor area sq mts
b Verandah (s) 12 ½% of floor area sq mts
TOTAL ELIGIBLE AREA sq mts
STANDARD RENT CHARGEABLE ON THE BASIS OF ELIGIBLE LIVING AREA
Rs.
WORKED OUT ABOVE
I CERTIFY THAT THE ABOVE PARTICULARS IN RESPECT OFTHE RESIDENTIAL ACCOMMODATION
PROVIDED TO ME BY THE BANK ARE CORRECT.

(SIGNATURE OF THE OFFICIAL)

NAME :
Place:
DESIGNATION:
Date:
GRADE/SCALE:
BRANCH:

STANDARD RENT RATES (1 Sq. Mtr = 10.76 Sq Ft)

Area in Sq Mtrs Amount of Std Rent Area in Sq Mtrs Amount of Std Rent
UPTO 50 Rs.113/- 76 – 90 Rs.209/-
51 – 60 Rs.135/- 91-105 Rs.252/-
61 – 75 Rs.157/- 105-120 Rs.296/-
 ANNEXURE ‘C’

FORMAT FOR SANCTION OF STANDARD RENT

1 Name Of The Officer

2 Grade / Scale
3 Contractual Monthly Rent Paid By The Bank Rs.
4 Entitlement Of The Officers For Leased Housing- Rs.
Accommodation. (i.e. Maximum Permissible Ceiling)
5 Amount of standard rent chargeable on the basis of Rs.
particulars furnished by the officer (Copy Enclosed)
6 Date From Which Standard Rent is Applicable
The particulars furnished by the officer regarding the living area of the accommodation hired
by the bank have been verified and found to be correct

RECOMMENDED FOR SANCTION SANCTIONED

DEPUTY MANAGER CHIEF / BRANCH MANAGER

BRANCH:
 LETTER OF CONSENT

I, _______________________________________________, son of / wife of ________________

___________________________________ residing at _______________________________
_____________________________ owner of the house bearing No.___________________
situated at _______________________________________________________________ do hereby
agree to give the above house on lease to STATE BANK OF INDIA, for occupation by its Officers on a
rental basis of Rs.___________________ per month.

Parking place for car will be provided at a monthly rent of Rs.______________ per month, if tenant
requires.

I have perused a copy of your lease deed and I agree to the terms and conditions stipulated therein.
I also agree to execute the lease deed in this connection, within one month from this date.

The above house will be ready for occupation from ___________________________.

Place:

Date : (SIGNATURE)

ROUGH SKETCH OF THE PREMISES

Inspection report / Certificate by the appropriate authority

Inspection of the House / Flat under Leased Accommodation

Name of the Official
Designation / Grade
Place of Work / Branch
Name of the Landlord / Landlady
Address of the House / Flat

Is the entrance to the house / flat common or

separate
Is separate electricity card provided to the
proposed accommodation
Whether separate overhead tank for water
storage facility has been provided
Other amenities provided by the landlord /
landlady
Approximate market rent in the locality for
similar carpet area
Are you satisfied with the living condition
regarding hygienic condition of the flat and
locality, appropriate road, drainage etc.
Any other remarks by the inspecting official not
included above

Name of the Inspecting Official :

(Signature of the Inspecting Official)

Designation / Grade :
PF NO :
Department / Branch :
Mobile No. :

Date :

Inspection report / Certificate by the appropriate authority

Inspection of the House / Flat under Leased Accommodation

Name of the Official

Designation / Grade
Place of Work / Branch
Name of the Landlord / Landlady
Address of the House / Flat

Is the entrance to the house / flat common or

separate
Is separate electricity card provided to the
proposed accommodation
Whether separate overhead tank for water
storage facility has been provided
Other amenities provided by the landlord /
landlady
Approximate market rent in the locality for
similar carpet area
Are you satisfied with the living condition
regarding hygienic condition of the flat and
locality, appropriate road, drainage etc.
Any other remarks by the inspecting official not
included above

Name of the Inspecting Official :

(Signature of the Inspecting Official)

Designation / Grade :
PF NO :
Department / Branch :
Mobile No. :

Date :