Republic of the Philippines

NATIONAL POLICE COMMISSION

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PT{P
Camp BGen RaH T Crame, Quezon City

COTMANO TEUORANTXJT CIRCULAR

NO. 30 - 2019

SUBJECT : PNP Performance€ased Bonus for FY X)19

TO : See Distrbution

DATE : October 7,2A19

1. REFERENCES:
a.Presidential Administrative Order No. 25 (AO No. 25), S. 2011 entitled
"Creating an lnter-Agency Task Force (nTn on the Harnonization of
National Govemment Performance Monitoring lnformalion and Report
Systems" dated December 21,2O11;

b. Executive Order No. 80 (EO No. 80), S. 2012 entited "Directing the
Adoption of a Perfonnance Based lnentive System for Government
Employees" dated July 20, 2012; and

c. Memorandum Circular No. 201$1 (MC No. 201$1) ftom the IATF on
the Harmonization of the National Govemment Performance
Monitoring, lnformation and Reporting Syetems dated September 3,
2019 entitled "Guidelines on the Grant of the Performance-Based
Bonus for Fiscal Year 2019 under Executive Order No. 80 s. 2012 and
EO No.201 s- 2016'(AnnexA).

2. RATIONALE:

This Command Memorandum Circular sets forth the guidelines and

procedures to be undertaken by tasked PNP Office#Units to ensure tfe successful
implementation of the Perfonnance-Based Incentive System for PNP personnel in
consonance with the specified criteria and conditions for the grant of Performance-
Based Bonus (PBB).

3. SITUATION:

ln consonance with AO 25 issued on December 21 , 2A11 and other

issuances, the government will once again implement the granting of PBB to all the
qualified personnel of all the eligible agencies in ttre bureaucracy.

On February 19, 2016, EO No. 201, s. 2016 was signed into law in view of
the periodic review of tre Compensation and Position Classification Syatem (CPCS)
considering the changes in skills and competency requirements in the bureaucracy.

EO No. 201 s. 2016 also stipulated that the IATF on the Harmonization of
National Govemment Perfurmance Monitoring, lnformation and Reporting System

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created under AO No. 25, s. 2011 shall prescribe the conditions on eligibility and
procedures for the grant of the enhanced PBB, including the ranking system to
recognize difference in levels of performance.

To facilitate the implementation, the IATF on the Harmonization of National

Government Performance Monitoring, lnformation and Reporting System issued on
September 3, 2019 Memorandum Circular Number 2019-01 with title "Guidelines on
the Grant of the Performance-Based Bonus for Fiscal Year 2019 under EO No. 80 s.
2012and EO No.201 s.2016'.

The Philippine National Police, like any other agencies of the government,
must satisff the following criteria to be eligible for the grant of the PBB:
a. Satisfy 100o/o of the Good Governance Conditions set by the AO 25
IATF for the year;

b. Achieve each one of the Physical Targets, Support to Operations

(STO) and General Administration and Support Services (GASS)
requirements for FY 2019.

c. Use the CSC-approved Strategic Performance Management System

(SPMS) in rating the performance of First and Second level officials
and employees of agencies; and

d. Conduct forced-ranking of PNP officelunits

lnability to meet any of the targets above will render ineligibility for the
PBB. lnconsistency and inaccuracy in the compliance reportslcertiftcations submitted
may also be considered a ground for disqualification to the PBB, upon proper
determination and due process.

4. IullssloN

To ensure the successful implementation of the Performance-Based

lncentive System (PBIS), particularly in the grant of the PBB for the year, the PNP
shall undertake the necessary preparations and compliances, and submit same as
called for in the implementation of the PBIS for Govemment Employees.

5. EXECUTION

a. Concept of Operations

The PNP through the PNP PBB Performance Management Group

(PMG), composed of D-Staff Directors, shall undertake the necessary
planning, preparation and assessment for the proper implementation of the
PBB for the year which shall be done in three phases; setting and
cascading performance targets, compliance with the good
governance conditions, determination of eliglbility and ranking of
units and offices based on performance, and determination of
eligibility of personnel. The PMG shall be assisted by a Technical
Working Committee (TWC), composed of D-Staff Ex-Os and a PMG/TWC

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Secretariat. The PMG shall also be responsible for monitoring and
addressing PB|S-related complaints in the mainstream and online media
that have originated from PNP personnel. Specifically, said group shall
tulfillthe following:
1) Engage PNP personnel in understanding through cascading the
PBB, the PBIS, the performance targets of their respective
offtces/units, as well as the services and outputs that they will need
to deliver in order to meet these targets;

2) Disseminate the performance targets and accomplishments of the

PNP to its personnel through the intranet and other means, as well
as publish these on the PNP website for the public's information;

3) Set up a Help Desk, in coordination with ITMS and DPL, to respond

to queries and comments on the PBB, the targets, and the
accomplishments of the PNP. The Help Desk may be a facility that
is embedded in the PNP website;

4) Set up a Complaint Mechanism to respond to the PB|S-related

issues and concerns raised by the PNP personnel. Such may be
incorporated in the functions of the Grievance Committee of the
PNP; and

5) Ensure adherence to the criteria and guidelines of the PBB.

Phase I - Setting and Cascading Performance Targets

This phase shall include the review of the accomplishments of the

previous year and the current OOs/GASS/STO targets consistent with
the current targets committed by the Secretary with the President,
indicating an improving trend over the accomplishments of the previous
year.

It shall also include the selection, prioritization, and determination of

the strategic performance indicators and targets under OOs, STO, and
GASS. The PNP, through the PMG-TWC Secretariat shall then
cascade to all PNP officeslunits the targets of the cunent year
conesponding to the selected performance indicators.

Phase ll - Compliance with the Good Govemance Conditions and

Performance Targets

This phase shall include the compliances and submission of reports

and certification in consonance with good governance conditions and
performance targets set by the IATF.

1) FY 2019 GOOD GOVERNANCE CONDITIONS (GGCs)

The AO 25 IATF sets the following GGCs based on performance
drivers of the RBPMS:

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a) MaintainlUpdate the agoncy Transparency Seal OS)
pursuant to Section 99 of the General Provisions of the FY 2019
GeneralAppropriations Act (GAA). The Transparency Seal shall
include the following:
(1) The PNP's mandate and functions; names of its officials with
their position and designation, and contact information;

(2) Annual Financial Reports;

(3) DBM Approved Budget and Conesponding Targets for FY

2019:

(4) Major Projects, and Programs, Beneficiaries, and Status of

lmplementation for FY 2019;

(5) FY 2019 Annual Procurement Plan (FY 2019 APP Non-

CSE), lndicative FY 2020 APP Non-CSE, and FY 2019 APP
for Common-Supplies and Equipment;

(6) Quality Management System (OMS) Certification to ISO

9001:2015 issued by any of the certification bodies (CBs)
accredited by the lnternational Accreditation Forum (lAF)
members or similar standards relating to Total Quality
Management (TQM) of at least one core process or frontline
service;

(7) System of Agency Ranking Delivery Units for FY 2019 PBB;

(8) The Agency Review and Compliance Procedure of

Statements and Financial Disclosures; and

(9) The Final People's Freedom to lnformation (FOl) Manual

signed by the Head of Agency; Agency lnformation
lnventory; 2018 and 2019 FOI Summary Report, and 2018
and 2019 FOI Registry.

b) PosUUpdate the Ph|IGEPS posting of all lnvitations to Bids

and awarded contracts pursuant to
the Government
Procurement Reform Act (RA No. 9184) for transactions from
January 1, 2019 to December 31, 2019, including the Early
Procurement of FY 2020 Non-CSE items.

c) Ilaintain/Update the Citizen'e or Service Chartel reflecting

the PNP's enhanced service standards for all its frontline
services to citizens, businesses, and government agencies,
consistent with the objectives of the Anti-Red Tape Act of 2007

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 (RA No. 9485), and the President's directive to reduce
processing time of all public transactions with government, and
ensure accessible and convenient delivery of services to the
public.

2) FY 2019 PERFORMANCE TARGETS

a) Streamlining and Process lmprovement of the Agency's

Gritical Service covering all Government - to - Citizens (G2C),
Government - to - Businesses (G2B), and Government - to -
Government (G2G) transactions as declared in the agency's
Citizen/Service Charter. To promote the periodic measurement
of agency performance in delivering said services, agencies
shall determine and report the following streamlining criteria:

(1) Numbering of Steps which refers to number of steps to

complete the service. Departments/agencies shall report in
detail the steps necessary to complete the service including
flow charts indicating the front end and back end.

(2) Turnaround Time (TAT) which is the sum of the waiting

time and processing time. TAT starts from the moment the
transacting client enters the queue or fills out the form, and
the waiting time incurred until the service has been
completed/delivered.

(3) Number of Signatures which refers to the number of

signatures and initials from the employees and officers of the
departmenUagency necessary to complete each service.

(4) Number of Required Documents which refers to the total

number of required documents that must be provided by the
transacting client to the government.

(5) Transaction Costs which are the costs incured by the

transacting client in the course of availing of a government
service. These costs are categorized as follows:

(a) Primary Transaction Costs/Fees which are the fees

declared in the agency's Citizen/Service Charter to be
paid to the departmenUagency by the transacting client
for availing a government service. Examples of these
fees are application fees, registration fees, etc.

(b) Other Transaction Cocts which are the other costts

incuned by the transacting client to obtain supporting
information from another agency in order to secure the
necessary primary information. These costs also include
the other expenses shouldered by the transacting client

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 until the servace has been completed by the govemment.
Examples are the costs of birth certificates to secure
passports, barangay clearance to secure business
permit, required photos, printing costs, photocopying
costs, transaction expenses of the transacting client, etc.

(6) Substantive Compliance Costs wfrich are the incrementa!

costs other than administrative costs incurred by the
transacting public in the crurse of complying with a
regulation. These costs can include implementation costs,
direct labor costs, overhead costs, equipment costs, material
costs, and external service costs. Examples are the
purchase of early warning device for vehicle owner,
expenses in the installation of accelerograph for building with
ten floor and up, costs in the maintenance of waste disposal
system for establishment, etc.

Departments/agencies shall report the baseline information

of each abovementioned streamlining criteria based on the
agency's Citizen's/Service Charter updated prior to FY 2019.
They shall set their 2019 Streamlining lmprovement Target
for each streamlining criteria for every declared service
including the following specific targets:

(a) Reduction in the number of signatures to not more than

three;

(b) Simplification of application forms or reduction in the

number of documentary requirements; and

(c) Reduction in the tumaround time and completion of the

transaction in accordance with the provisions of the
EODB law not to exceed the maximum period of three,
seven, and twenty based on the classification of
transactions unless othenrise indicated under special
laws.

Departments/Agencies shall submit supporting documents

such as flow charts, legal bases, additional documents, etc.,
to show actual improvements, and proof of streamlining
accomplishments. ln the event the departmenUagency is
unable to achieve the targets they set in this section, they
shall provide justification, explanations, and supporting
documents using the remarks. The acceptance of
explanation shall be subject to the review and
recommendation of the validating agency.

b) Citizen/Client Satisfaction. To determine the effectiveness of

the streamlining and process improvements initiated by
agencies, the satisfaction level of the citizens/clients will be

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 measured and reported. Departments/agencies should embed
feedback mechanisms and citizen/client satisfaction
measurement in their process improvement efforts. Using the
improvement action plan that agencies reported for FY 2018
PBB, for each service, agencies shall report the results of each
action plan and the FY 2019 Citizen/Client Satisfaction Survey
for each service.

Departments/agencies shall report the following information

using the Citizen/Client Satisfaction Report:
(1) Description of the methodology of the Citizen/Client
Satisfaction Survey used for each reported service;

(2) Results of the Citizen/Client Satisfaction Survey for FY

2019;

(3) Results of their action plan reported in the FY 2018 PBB; and

(4) Continuous improvement plan for FY 2020.

GOCCs covered by RA No. 10149 will report the results of

clienUcustomer satisfaction survey based on the standard
methodology and conesponding questionnaire prescribed by the
GCG

c) STO Target. lnitial Certification/Recertification of the

agency's Quality Management System (QMS) covering at
least one ({) core process or frontline service as mandated
under its existing pertinent law.

For the ISO 9001:2015 QMS Certification, it must be issued by

any of the certification bodies (CBs) accredited by the
lnternational Accreditation Forum (lAF) members. Preferably,
the CB is accredited by the Philippine Accreditation Bureau
under the Department of Trade and lndustry, which is an IAF
member and the recognized national accreditation body in the
Philippines pursuant to Executive Order No. 802, s. 2009.

The ISO 9001:2015 certification(s)/recertification(s) must be

valid as of December 31, 2019 and must be posted in the
agency TS webpage not later than December 3{, 2019.

ISO 9001:2015 QMS-equivalent certifications/attestations

granted by similar intemationally recognized bodies promoting
Total Quality Management CfOU shall be considered, €.g.,
Philippine Quality Award, ISO/IEC 17025 or17020
Accreditation, Accreditation Canada lntemational's Qmentum
lnternational Gold Award, Universal Postal Union's Quality
Management Certification, and Acoediting Agency of Chartered

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 Colleges and Universities in the Philippines, lnc. (AACCUP)'s
nstitutional Accreditation.
I

A certifted true copy of the QMS certificate shall be submitted to

the Government Quality Management Committee (GQMC),
through its DBM Secretariat -
Systems and Productivity
lmprovement Bureau (SPIB), not later than December 31, 2019
for validation purposes.

For frontline agencies, it is expected that the core process to be

covered by the QMS pertains to an agency process most
demanded by citizens and business.

d) GASS Targets. The common GASS targets shall include the

following.

(1) Budget Utilization Rate (BUR), which shall consist of:

(a) Obligations BUR is computed as obligation rates for

Maintenance and CIher Expenses (MOOE) and Capital
Ouflays (CO) of all programs, activities and projects
funded in FY 2019 General Appropriations Act as the
Allofrnent Order policy, net of savings from procurement
and implementation of costs-cutting measures.

Hence:
Obligations for MOOE and CO
Jor 2OL9 appropriations,
Obligations BUR =
Allotments for MOOE and CO
for 2019 appropriations
Net of savings in
allotment from
efficiency and cost -
cutting measures

(b) Disbursement BUR is measured as the ratio of total

disbursements (cash and non-cash, excluding PS) to total
obligations for MOOE and CO from FY 2019
appropriations, net of goods and services obligated by
December 31,2018 but executed and paid only in 2019.
The objective is to measure the disbursements and
obligations for MOOE and CO for
the 2019
appropriations.

Hence:
Disbursements for MOOE and CO
for 2019 appropriations,
Disbursement BUR =
Obligations for MOOE and CO
for 2019 appropriations

(2) Suetained Gompliance wlth Audit Findings. Fully

implement 30% of the prior yeals audit recommendations as

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 shown in the Report on Status of lmplementation of Prior
Year's Recommendations. These recommendations will
exclude the Property, Plant and Equipment (PPE)- related
items of the Annual Audit Report (AAR) Audit findings
closed since FY 2017 should also not recur. The objective is
to improve the agency's internal control processes, enhance
operational effectiveness, and eliminate, resolve and remedy
most, if not all, of the agency audit findings, by the end of
2020.

(3) Gompliance with Quarterly Submission of Budget and

Financial Accountability Reports (BFARS) Online Using
the DBM's Unified Reporting System (URS) 30 days after
end of every quarter, as provided in Section 102 of the FY
2019 GAA.

(4) Submission of Annual Procurement Plan (APP-non CSE)

approved by the head of Procuring Entity (HOPE) to the
Government Procurement Policy Board (GPPB) in the format
prescribed under GPPB Circular No. 07-2015.

(a) FY 2019 APP-non CSE should have been submitted to

the GPPB-TSO on tarch 31, 2019. The same should be
posted on the agency TS page on not later than one
month after the issuance of this Circular.

(b) The APP non-CSE submissions must indicate: "APP for

CY <Yeap of <Complete Name of Head Office I
Agency><Regions _ to _, if applicable> for PBB" in the
subject line and must be sent through email at
app@gppb.gov.ph.

(c) The list of agencies complying with the APP submission

requirement shall be posted in the GPPB website
(www.gppb.gov.ph).

(5) Submission of FY 2020 Annua! Procurcment Plan-

Common-Use Suppliee and Equipment (FY 2020 APP-
CSE) to the DBM- Procurement Service on or before
October 31, 20{9 in the prescribe format by DBM-PS. The
same should be posted in the agency TS webpage not later
than October 3{, 2019.

(6) Undertaking of Early Procurement for at least 50% of the

value of goods and services based on the
departments/agency's budget submitted to the
Congress consistent with the NEP. ln implementing the
cash budgeting system, departments/agencies should
subject at least 5Ao/o of their budget for works, goods and
services requirements to be procured for their FY 2020

I
 operations to Early Procurement, short of award as early as
the submission of the NEP to Congress.
Departments/Agencies should update their PhiIGEPS
postings for Early Procurement by posting the Approved
Contract and Notice to Proceed in PhIIGEPS on or before
January 31, 2020. The GPPB shall soon be issuing a
Budget Circular on this.

To support Early Procurement, the lndicative FY 2020 APP-

non CSE consistent with the FY 2020 National Expenditure
Program (NEP) should be posted on the agency TS page not
later than September 30, 2019.

of rcsults of FY 2018 Agency Procurement

(7) Submission
Gompliance and Performance lndicators (APCPI)
System, per GPPB Resolution No. 39-2017, complete with
the following forms: (1) APCPI - Self - Assessment Form;
(2) APCPI - Consolidated Procurement Monitoring Report:
-
(3) APCPI Procurement Capacity Development Action
Plan: and the Questionnaire on or before tlarch 31, 2019.
The APCPI Tool may be downloaded ftom the GPPB
website using this link:
http:/Arww.gppb.gov.ph/apcpi/apcpi.html. Submit either in
electronic (Excel) format through apcpi@gppb.gov.ph
indicating: "2018 APCPI lnitial Results of <Complete Name
of Head Office / Agency> for PBB" in the subject line: or
printed (signed) copies hand canied/mailed through the
GPPB-TSO front desk. The list of agencies complying with
the APCPI requirement shall be posted in the GPPB website
(www.gppb.gov.ph).

e) Other cross-cutting requirements. The AO 25 IATF sets the

following cross-cutting requirements:
(1) Establishment and Conduct of Agency Review and
Compliance Procedure of SALN pursuant to Section 10 of
the Code of Conduct and Ethical Standards for Public
officials and Employees (RA No. 6713), and CSC
Resolutions Nos. 1300455 and 1500088. Each department
/agency shall have a SALN Review and Compliance
Committee to implement the provisions on reviewing and
complying with SALN requirements to determine whether
said statements have been submitted on time, are complete,
and are in proper form.

Agency heads should ensure that officials and employees

covered by RA No. 6713 submitted their 2019 SALN to the
respective SALN repository agencies, as prescribed in the
rules provided under CSC Memorandum Circular No. 3 s.
2015. The Agency Review and Compliance Procedure of
SALN used by the department's/agency's SALN Review and

10
 Compliance Committee should be cascaded to all
employees. The scanned copy of the same shall be
uploaded in the agency TS webpage not later than October
1,2019.

(2) Comply with the Freedom of information (FOl) Program

pursuant to Executive order No. 2, s. 2016, based on the
enhanced requirements of the Presidential Communications
Operations Office (PCOO). Agencies should comply to the
following FOI requirements within the set deadline:
(a) The Updated People's FOI manual (including new
designated list of FOI Receiving Office/rs and its contact
details, if any) duly signed by the Head of the Agency and
uploaded in the agency TS page on or before November
30, 2019;

(b) The FOI Reports (Agency lnformation lnventory, 2019

FOI Registry, and 2019 FOI Summary Report) uploaded
in the agency TS page on or before January 31,2020;
and

(c) A screenshot of the agency website's home page

containing a visible and tunctional FOI logo linked to the
electronic FOI portal (www.foi.gov.ph) submitted through
email: foi.pco@gmail.com on or before on or before
January 31,2020.

Agencies should submit the accomplished FOI Reports

strictly in one Excel format (.xls) based on templates
provide in this link: www.bit.lyl2018FOlReports. Submissions
not compliant to the file format and templates will not be
considered. All agencies including those already on board
the eFOl porta!, are required to send the soft copy
submissions to foipco@gmail.com. Policy issuances and
memoranda can be accessed in this link:
www. foi. gov. ph/resources.

ln case a departmenUagency is not able to meet any of the

above performance targets, the Department Secretary/Head
of Agency should submit the justifications/explanations and
supporting documents to wanant reconsideration. For
validation purposes, justifiable reasons are factors that are
considered outside the control of the agency. Acceptance of
justification/explanations shall be subject to
the
recommendation of validating agencies.

D To reinforce faimess in the assessment of the performance of

each delivery unit under operations with those under support
services, departments/agencies should also declare non-
fronfline services provided to units/employees performed by the

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 latter delivery units. Doing so will strengthen the accountability
of every delivery unit in streamlining and improving their
processes and services to citizens/dients, internal
units/employees, and to the Composite Team from AO 25 IATF
agencies. Likewise, it will also provide performance data to
support theequitable ranking of each delivery unit.
Departments/Agencies shall also report applicable baseline
information.

Phase lll - Eligibility and Ranking of Offices/Units and Perconnel

The eligibility of the PNP to the 2019 PBB shall be determined by the
IATF.

1) RANKTNG OF PNP OFFTCES/UN|TS

PNP ffices/Units having met the criteria and conditions of the IATF
will be forced-ranked as follows:

Ranking Performance Gategory

Top 10% Best Offices/Units
Top 25o/o Better Offices/Units
Next 650/o Good Offices/Units

The ranking of PNP offices/units will be undertaken by classifying

the units into Fronfline and Administrative Services. The classified
offices/units will then be forced ranked based on the result of their
respective Unit Performance Evaluation Rating (UPER) and on the
average lndividual Performance Evaluation Rating (IPER) of their
respective personnel for those units with no UPER, in consonance
with the Guidelines in the Granting of the Performance-Based
Bonus for FY 2019 as provided by the lnter-Agency Task Force.

ilUTBER RANKIl{G
FROiTTLINE SERVICES
oF ul{tTs OF UilITs

Pollce Reglonal Ofllces

(including Sub-Units and Offices of 17 UPER
PROs)

National Operational Support Units I UPER

TOTAL 26

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 ilUTBER RANKIilG
ADMilETRATIVE SERVICES OF UilffS OF UNITS

Average
Command Group 4
IPER

Average
Directorial Staff 16
IPER

National Administrative Support o UPER

Units

TOTAL 29

2) RANKTNG AND ELTGTBILTTY OF PNP PERSONNEL

The determination of ranking of the PNP offices/units in each

respective category will be followed by the determination of
eligibility of all PNP personnel holding regular plantilla positions.
The determination of eligibility shall be undertaken as follows:
a) Newly hired, retired, deceased, and resigned PNP personnel
must have fulfilled the minimum three months of service in the
PNP for FY 2019. The following distribution shall be applied:

Length of Service % of PBB Rate

8 months but less than 9 months - 90%
7 months but less than I months - 80%
6 months but less than 7 months - 70o/o
5 months but less than 6 months - 60%
4 months but less than 5 months - 50o/o
3 months but less than 4 months - 4Oo/o

b) To earn the full amount of PBB (100Yo of PBB rate), personnel

must have rendered at least nine (9) months of aggregate or
continuous service for the year ending December 31 for FY
2019 including leaves of absence with pay. The following are
valid reasons for not meeting the 9-month service requirement
to be considered for PBB on a pro-rata basis:
(1) Being a newly hired employee;

(2) Retirement;

(3) Resignation;

(4) Rehabilitation Leave;

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 (5) Matemi$ Leave and/or Patemity Leave;

(6) Vacation or Sick Leave with or without pay;

(7) Scholarship/Study Leave; and

(8) Sabbatical Leave.

c) Personnel belonging to the First, Second and Third Levels must

have at least an Adjectival Rating of "SatisfactorS/ in their IPER;

d) Personnel on detail to another govemment agency for six

months or more shall be included in the ranking of employees in
the recipient agency that rated his/her performance. Payment of
the PBB shallcome ftom the mother agency;

e) Personnel who transfened from one government agency to

another agency shall be rated and ranked by the agency where
he/she served the longest. lf equal months were served for each
agency, he/she will be included in the recipient agency;

0 Officials and employees who transfened from govemment

agencies that are non-participating in the implementation of the
PBB, shall be rated by the agency where he/she served the
longest; the official/employee shall be eligible for the grant of
PBB on a pro-rata basis conesponding to the actual length of
service to the participating implementing agency;

g) Personnel found guilty of administrative and/or criminal cases by

final and executory judgment in FY 2019 shall not be entitled to
the PBB. lf the penalty meted out is only a reprimand, such
penalty shall not cause the disqualifrcation to the PBB;

h) Head of Agencies are eligible only if their respective agency is

eligible. lf eligible, their maximum PBB rate for FY 2019 shall be
equivalent to 65% of their monthly basic salary as of December
31,2019. They should not be included in the Form l-Report on
Ranking of Delivery Units;

i) Except for newly hired, retired, deceased, on official leave, and

those who resigned, PNP personnel, who failed to file their FY
2018 SALN and complete FY 2019 IPER are not qualified for the
grant of the PBB;

j) PNP personnel who were on vacation or sick leave, with or

without pay, for the entire year FY 2019 are not qualified for the
grant of the PBB;

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 k) PNP personnelwho failed to liquidate Cash Advance received in
FY 2019 within the reglementary period are not qualified for the
grant of the PBB; and

l) Officials and employees responsible for the implementation of

the prior years' audit recommendations, QMS certification, or
posting and dissemination of the departmenUagency system of
ranking performance of delivery units, shall not be entitled to the
FY 2019 PBB if the departmenUagency fails to comply with any
of these requirements.

The eligible personnel shall be rated in consonance with the ranking

of their respective office/unit. For Best offtces/units, all of its
personnel shall be rated Best, for Better offices/units, all of its
personnel shall be rated Better, and for Good offices/units, all of its
personnel shall be rated good and shall follow the PBB rates
based on the individual's monthly basic salary as of December
31, 2019 as follows:

Performance Category PBB as % of Monthly

Basic Salary

Best OfftcelUnit (Top 107o) 65.00%

Better Office/Unit (Next 25Yo) 57.50%
Good Office/Unit (Next 65%) 50.00%

Should the resulting amount be lower than Php 5,000.00, the PBB
amount shall automatically be Php 5,000.00.

b. PNP PBB FY 2019 Procedure

The following are the procedures to be observed by concerned PNP

offices/units in the granting of the PNP PBB:
1) DPL shall monitor the submission of all documentary requirements
for the granting of the PNP PBB;

2) All concerned PNP Offices and Units must submit the FY 2019 PBB
requirements on or before the deadlines set by IATF copy furnished
DPL attn.: PPD;

3) DPL shall facilitate the forced-ranking of PNP officeVunits based on

the consolidated submitted FY 2019 Unit Performance Evaluation
Rating (data coming from the D€taff, the CPSM, and the IAS) and
on the avera(F FY 2019 lndividual Performance Evaluation Rating
(data coming from PPPD, DPRM). The IPER of NUP shall be
converted by PPPD, DPRil to 1000/o using the table provided by
NUPAD:

4) The result of the office/unit forced-ranking shall be fonrarded by

DPL to lTttls for uploading to the PNP website.

15
5) PAIS, DPRilI based on the PNP FY 2019 Alpha list and the lists
below of disqualified personnel coming ftom DLOD, DPRM, PPPD,
DPRM, and DC, shall determine the eligible PNP personnel for the
PBB:
a) List of personnel found guilty of administrative and/or criminal
cases by final and executory judgment in FY 2019;

b) List of personnel, who failed to submit their complete 2019

IPER;

c) List of PNP personnel who have lower than 'Satisfactory"

Adjectival Rating in their 2019 IPER;

d) List of personnel, who failed to file their FY 2018 SALN;

e) List of personnel who were on vacation or sick leave, with or

without pay, for the entire year; and

0 List of personnel who failed to liquidate all cash advances

received in FY 2019 within the reglementary period.

6) PAIS, DPRM shall then forward to the DPL the list of ineligible and
eligible perconnel sorted by offtces/units along with the list of PNP
personnel, sorted by number of months, who were on official leave,
newly hired, retired, deceased, and resigned personnel who have
fulfilted the minimum three months of service in the PNP for the
year but have not rendered the required minimum of nine months of
aggregate or continuous service.

7) DPL shall then determine and allocate the amount of PBB for each
individual based on the individual's monthly basic salary as
specified in the matrix of rank of Uniformed Personnel, salary grade
and step increments of Non-Uniformed Personnel provided by DBM
taking into account the following:
a) Eligible PNP Personnel shall be rated in consonance with the
ranking of their respective office/unit. For Best offices/units, all
of its personnel shall be rated Best, for Better officeVunits, all
of its personnel shall be rated Better, and for Good
offices/units, all of its personnel shall be rated good;

b) For eligible PNP personne! who have rendered the required

minimum of nine months of aggregate or continuous service for
the year, the allocation below shall apply:

Performance Category PBB as % of Monthly

Basic Salary

Best Office/Unit (Top 10%) 65.00%

Better Office/Unit (Next 25Yo) 57.500/o
Good Office/Unit (Next 65%) 50.00%

16
 c) For eligible PNP personnel whohave rendered the required
minimum of nine months of aggregate or continuous service,
should the resulting amount of their PBB be lower than
Php5,000.00, the PBB amount shall automatically be
Php5,000.00; and

d) For Eligible PNP personnel who served the minimum three

months of service but was not able to render the required
minimum of nine months of aggregate or continuous service
for the year, the allocation below shall apply:

Length of Service % of PBB Rate

I months but less than 9 months - 90o/o
7 months but less than 8 months - 80%
6 months but less than 7 months - 70o/o
5 months but less than 6 months ' 60Yo
4 months but less than 5 months - 50%
3 months but less than 4 months - 40o/o

8) DPL shall then fonrard to PAIS, DPRU for final verification and
validation the summary and details of PBB allocation rates of PNP
offices/units for FY 2019:

9) PAIS, DPRilI shall then fonrard to FS the verified and validated

details of PBB allocation rates of PNP personnel which shall serve
as the basis of distribution of the PNP PBB for FY 2019.

10)DPL shall formulate and submit to the DBM the Agency Report on
Ranking of Delivery Units (Form 1 and PBB Evaluation Matrix)
using the summary and details of PBB allocation rates of PNP
offices/units for FY 2019. The Form and the Matrix shall serve as
the basis for the amount of PNP PBB for FY 2019;

11)PNP shall then wait for the DBM approval and the eventual release
of PNP PBB funds; and

12)FS in coordination with the DC shall take charge in the distribution

of the PNP PBB to eligible PNP personnel.

c. Submission of Reports
1) The PNP should submit FY 2019 accomplishments using the
Modified Form A - Agency Performance Report, Modified Form Al -
Details of ffice Performance Report, Citizen/Client Satisfaction
Report, Form 1 and the PBB Evaluation Matrix. They should submit
duly completed and signed forms and reports to the IATF (two hard
copies and ecopy of Modified Form A - Agency Performance
Report, Modified Form Al - Details of Bureau/Office Performance
Report, Citizer/Client Satisfaction Report, Form 1 and other
supporting documents) through the AO 25 Secretariat which shall
endorse copies to the oversighWalidating agencies for
17
 reviedevaluation. All forms and reports should be signed by the
agency head or the duly designated official.

2) Submission of agency physical accomplishments and other

requirements will be until August 31, 2020 following the review
schedule of the IATF. Agencies shall ensure that all explanations
and justifications are already attached to their submission.

3) The COA Audit Team Leaders shall verify/monitor compliance of

their respective agencies with the audit recommendations shown in
the Status of lmplementation of Prior Years' Audit
Recommendations in the Annual Audit ReporUManagement Letter
and submit a report thereon, to the concemed Supervising Auditor
(SA). The SA will then prepare a summary report for submission to
the concerned Cluster Director. Based on the reports submitted by
the SAs, the Cluster Director shall submit to the IATF Secretariat,
copy fumished the Sector Head and RMBO, PFMS, both of COA, a
Summary List of Agencies that complied with the required minimum
30o/o full implementation of audit recommendations.

4) Resulb of the validation showing non-compliant agencies shall be

posted in the RBPMS website. The IATF shall conduct spot-checks
to validate claims and certifications made by agencies.

5) The AO 25 IATF sets the following implementation timeline for the

FY 2019 PBB.

DEADLINE
VAUDANNG START OF
REQUIREIT,IENTS OF OPR
AGENCY VALIDATK}I{
suBtrssroN
Physical Targets
Opentions
1. Sfeamlining Composite August 31, September 1, OCPNP
and process Team from 2420 2020 DPCR
improvement of AO 25 IATF DI
agency services agencies PSPG
HPG
CL
FEO
SOSIA
2. Citizen/Client Composite August 31, September 1, OCPNP
Satisfaction Team ftom 2020 2020 DPCR
AO 25 IATF DI
agencies PSPG
HPG
CL
FEO
SOSIA

18
 DEADLINE
VALIDATITTIG START OF
REQUIRETENTS OF OPR
AGEilCY VALIDATION
suBiilsstoN
Support to Opentions $fO)
1. QMS Government December 31, From CL
Certiftcation Quality 2019 January 1 to
o Post QMS Management 31,2020
Certification in Committees
Transparency (GOMC)
Seal
. Submit certified
true copy of
QMS certificate
to GQMC
through DBM-
SPIB
Gensal Administntion and Support Services (GASS,
1. Budget DBM August 31, September 1, DC
Utilization Rate 2020 2020
2. Sustained COA December 31, December DC
Compliance with 2019 31,2019
the Audit Findinss
3. Submission of DBM and DC
Budget and coA
Financial
Accountability
Reports (BFARS)
online thru the
Unified Reporting
System (URS)
o First Quarter April 15,2019 April 15,
2019
o Second Quarter July 15,2019 July 15, 2019
. Third Quarter October 15, October 15,
2019 2019
o Fourth Quarter January 15, January 15,
2020 2020
4. COA Financial COA .April 15,2019 Apnl 15, DC
Reports 2019
5. Procurement
Documents
o FY2019Annual Government March 31, One month DL
Procurement Procurement 2019 after the
Plan - Non Policy Board issuance of
Common-Use Technical the resolution
Supplies and Support
Equipment Office (GPPB
(APP-non CSE) -rso)

19
 DEADLII{E
VAUDANNG START OF
REQUIREi'ENTS OF OPR
AGENCY VALIDATIOl{
suBilUssloN
o lndicative FY GPPB.TSO September September DL
2O2O APP.CSE DBM. 30,2019 30,2019
Procurement
SeMce (PS)
o FY 2020 APP- DBM- October 31, October 31, DL
CSE Procurement 2019 2019
Service (PS)
o Undertaking of GPPB.TSO January 31, January 31, DL
Early 2020 2020
Procurement for
at least 50o/o of
Goods and
Services
o Results of FY GPPB -TSO March 31, March 31, DL
2018 Agency 2019 2019
Procurement
Compliance
and
Performance
lndicators
(APCPT)
System
Gaod Govemance Conditions
1. TransparencyDBM Office October 1, October 1, ITMS
Seal of the Chief 2419 2019
lnformation
Officer
(octo)
2. Ph|IGEPS PhiIGEPS January 31, February 1, DL
Posting 202A 2420
3. Citizen's/ Anti-Red December 31, January 1, DPCR
Service Charter Tape 2019 2420
Certificate of Authority
Compliance
Other
1. Submission of Office of the April 30,2019 April30, DPRM
SALN of President, 2019
Employees Ombuds-
man, CSC
2. Agency Review CSC October 1, October 1, DPRM
and Compliance 2019 2019
Procedure of
Statement and
Financial
Disclosures

20
 DEADLINE
VAUDANNG START OF
REQUIREUENTS OF OPR
AGENCY VALIDATIOil
suBttsstoN
3. FOt PCOO DPCR
compliance
o Final People's November 30, November
FOI Manual 2019 30,2019
o Agency January 31, January 31,
lnformation 2020 2020
lnventory
o 2019 FOI January 31, January 31,
Registry and 2020 2020
2019 FOr
Summary
Report
o Screenshot of PCOO January 31, January 31, DPCR
Agency's 2020 2020
Homepage
4. Posting of DAP October 1, October 1, DPL
Agency's System 2019 2019
Ranking Delivery
Units
5. Submission of DBM August 31, September 1, DPL
Agency Report on 2020 2020
Ranking of
Delivery Units
(Form 1 and PBB
Evaluation Matrix)

d. Etrcts of Non€ompllance
1) For FY 2019, agencies that are unable to comply with all the Good
Govemanee Conditions shall be considered ineligible for the FY
2019 PBB.

2) Agencies that are unable to comply with Performance Targets shall

be considered ineligible for the FY 2019 PBB.

3) ln the event the AO 25 IATF conducted random check of submitted

SALN of employees and found non-compliance with the guidelines
prescribed by the CSC and the posted Review and Compliance
Procedure of the concemed agency, such incident could be a cause
to disqualify the agency in the succeeding cycle of the PBB.

4) An Agency, which, after due process by the oversight agency has

been determined to have committed the following prohibited acts,
shall be disgualified from the PBB in the succeeding year of its
implementation. Moreover, the CSC or Ombudsman shall file the
appropriate administrative case:

21
 a) Misrepresentation in the submitted reports required for the PBB,
commission of fraud in the payment of the PBB and violation of
the provisions of this Circular; and

b) Evenly distributing PBB among employees in an agency, in

violation of the policy of paying the PBB based on the ranking of
delivery units.

e. Feedback and Change Management

1) Head of Agencies with the support of their Performance
Management Groups should enhance the implementation of their
intemal communications strategy on PBIS, and fulfill the following:
a) Engage their respective employees in understanding the PBIS,
the performance targets of their respective agencies, as well as
the services and outputs that they will need to deliver in order to
meet these targets;

b) Disseminate the performance targets and accomplishments of

their agencies to their employees through the intranet and other
means, as well as publish these on their respective websites for
the public's information.

c) Set up a Help Desk to respond to queries and comments on the

targets and accomplishments of their agencies. The Help Desk
may be a facility that is embedded in the respective websites of
agencies.

d) Set up a Complaints Mechanism to respond to the PB|S-related

issues and concerns raised by officials and employees of their
respective agencies. Such may be incorporated in the functions
of their Grievance Committee.

2) The Head of Agency shall designate a senior official who shall

serve as a PBB focal person. The offices responsible for the
performance management may be tasked to provide secretariat
support to the PMG and to recommend strategies to instill a culture
of performance within the Agency.

f. lnformation and Gommunication

1) The Head of Agency shall confirm with the IATF the name, position
and contact details (e-mail, landline, facsimile, cellular phone) of the
senior official designated as the PBB focal person and the
spokesperson, respectively.

2) Agencies should strengthen their communications strategy and

ensure transparency and accountability in the implementation of the
PBB.

22
 3) The PNP PBB PMG shall maintain the following communication
channels:
Telephone: (02) 723 0401 to )Q lscal344$
Website: http:/lwww. pnp. gov. ph/
Email: spsppd@gmail.com

g. Tasks

1) DPL
a) TDPL is designated as Chairman of the PNP PBB Performance
Management Group (PMG);

b) DDPL is designated as the PNP PBB focal person;

c) Executive Officer, DPL is designated as the Chairman of the

PNP PBB TechnicalWorking Committee (TWC);

d) Chief, PPD, is designated as the Head Secretariat of the PNP

Performance Management Group and the PNP PBB Technical
Working Committee;

e) The personnel of the Plans and Programs Division will serve as

the Secretariat for the PNP PMG, PBB TWC and the cascading
of the PNP PBB for FY 2019;

0 Monitor the submission of all documentary requirements and

updating of the PNP Transparency Seal for the granting of the
PNP PBB;

g) Serve as the OPR in the cascading to all PNP Offices and Units
of the PNP PBB for FY 2019;

h) Consolidate the annual UPER submitted by the D€taff, lAS,

and CPSM;

i) Classify and force rank all PNP offices and units eligible to the
PBB based on the FY 2019 IPER and UPER;

j) Determine and allocate the amount of PBB for each individual

based on the individual's monthly basic salary as specified in
the matrix of Rank of Uniformed Personnel, salary grade and
step increments of Non-Uniformed Personnel provided by DBM;

k) Formulate and submit to the DBM the Agency Report on

Ranking of Delivery Units (Form 1 and PBB Evaluation Matrix)
using the summary and details of PBB allocation rates of PNP
Offices and Units for FY 2019;

23
 l) Formulate a communications strategy which will engage PNP
personnel in the process of understanding and meeting the
targets of the PNP and the services/outputs that the PNP
personnel need to deliver to meet these targets;

m) Assist in the setting up of a Help Desk, in coordination with the

lTttls which can be embedded in the PNP website or the
internet to be able to respond to queries and comments on the
PNP's targets and accomplishments;

n) Provide the Agency's System Ranking Delivery Units to the

ITMS to be uploaded in the PNP website in relation to the
maintenance/updating of the Agency Transparency Seal;

o) Submit to the DBM the Agency Report on Ranking of Delivery

Units;

p) Designate resource speaker/s on topics under your respective

concern for the cascading of the PNP PBB for FY 2019; and

q) Perform other tasks as directed.

2) DPRM
a) TDPRM is designated as the Vice-Chairman of the PNP
Performance Management Group;

b) Ex-O DPRM is designated as the Mce Chairman of the PNP

PBB Technical Working Committee;

c) Chief PPPD, DPRM; Chief, DLOD, DPRM; and Chief, RMD,

DPRM are designated members of the PNP PBB Technical
Working Committee;

d) Provide information to the lTils regarding contact information of

PNP officials in relation to the maintenance/updating of the
Agency Transparency Seal;

e) Prepare the PNP certificate of compliance to the submission and

review of SALN of all officials and employees on or before the
set deadline;

0 Determine the eligible PNP personnel for the PBB based on the
PNP FY 2019 Alpha list and the lists below of disqualified
personnelcoming from DLOD, DPRM; PPPD, DPRM; and DC:
(1) List of personnel found guilty of administrative and/or
criminal cases by final and executory judgment in FY 2019;

(2) List of personnel, who failed to submit their complete 2019

IPER;

24
 (3) List of PNP personnel who have lower than 'Satisfactory'
Adjectival Rating in their 2019 IPER;

(4) List of personnel, who failed to file their FY 2018 SALN;

(5) List personnel who were on vacation or sick leave, with or

without pay, for the entire year; and

(6) List of personnel who failed to liquidate all cash advances

received in FY 2019 within the reglementary period.

h) Fonrard to the DPL the list of ineligible and eligible personnel

sorted by office/unit along with the list of PNP personnel, sorted
by number of months, who were on offtcial leave, newly hired,
retired, deceased, and resigned personnel who have fulfilled the
minimum three months of service in the PNP for the year but
have not rendered the required minimum of nine months of
aggregate or continuous service;

i) Conduct random validation/audit of the IPER results and SALN

submission. PNP personnel whose performance evaluation is
questionable will be endorsed to DIDM for investigation;

i) Provide necessary data to the DPL to accomplish Forms A and

A1;

k) Designate resource speaker/s on topics under the concem of

DPRM for the cascading of the PNP PBB for FY 2019; and

l) Perform other tasks as directed

1)DTCTM
a) TDICTM is designated as member of the PNP Performance
Management Group;

b) Ex-O DICTM is designated as member of the PNP PBB

Technical Working Committee;

c) Maintair/Update the Agency Transparency Seal, in coordination

with the DPCR, DL, DC, DPL, DPRil, DO, and NHQ BAG;

d) Assist the NHQ BAC in the posting of all lnvitations to Bid and
awarded contracts in the Philippine Government Electronic
Procurement System (PhilGEPS);

e) Assist the DPCR in the posting to the PNP website the PNP's
Citizen's Charter to reflect improvements in service delivery as
mandated by RA 9485;

f) Direct the ITMS to publish in the PNP website all documents

required to be published; and

25
 g) Perform other tasks as directed
2)OC
a) TDC is designated as the Vice-Chairman of the PNP
Performance Management Group;

b) Ex-O, DC; Chief, Fiscal Division; and Chief Accountant are

designated as members of the PNP PBB Technical Working
Committee;

c) Provide fund support for the PBB secretariats and the regional
cascading of the PBB to PNP Offices and Units ;

d) Provide the following information to ITMS to be uploaded in the

PNP website in relation to the maintenance/updating of the
Agency Transparency Seal:
(1 ) Budget Utilization;

(2) Sustained Compliance with the Audit Findings;

(3) Submission of Budget and Financial Accountabili$ ReporB

online through the Unified Reporting System; and

(4) COA Financial Reports.

e) Serves as OPR in the liquidation of all cash advances to officials

and employees within the prescribed period, covering
transactions of the year, per requirement of the Commission on
Audit (COA).

0 Provide necessary data to the DPL to accomplish Forms A and

A1;

g) Submit to the FS the list of personnel who failed to liquidate

Cash Advance received for the year within the reglementary
period;

h) Designate resource speaker/s on topics under the concem of

DC for the cascading of the PNP PBB for FY 2019; and

i) Perform other tasks as directed.

3) DL
a) TDL is designated as member of the PNP Performance
Management Group;

b) Ex-O, DL is designated as member of the PNP PBB Technical

Working Committee;

26
 c) Provide information to the lTtUlS regarding Status of
implementation of major programs/projects and the Annual
procurement plan, name of suppliers/contractors/consultants in
relation to the maintenance/updating of the Agency
Transparency Seal;

d) Maintain/Update, in coordination with NHQ BAC, the posting of

all lnvitations to Bid and awarded contracts in the Philippine
Government Electronic Procurement System (PhilGEPS) per
RA 91&4;

e) Submit to IATF the following Procurement Documents:

(1) FY 2019 Annual Procurement Plan - Non Common-Use
Supplies and Equipment (APP-non CSE);

(2) lndicative FY 2019 APP-CSE;

(3) Undertaking of Early Procurement for at least 50% of Goods

and Services; and

(4) Results of FY 2018 Agency Procurement Compliance and

Performance lndicators (APCPI) System.

0 Provide necessary data to DPL to accomplish Forms A and A1;

g) Designate resource speaker/s on topics under the concern of DL

for the cascading of the PNP PBB for FY 2019; and

h) Perform other tasks as directed.

4) DPCR
a) TDPCR is designated as member of the PNP Performance
Management Group;

b) Ex-O, DPCR is designated as member of the PNP PBB

Technical Working Committee;

c) Serves as OPR in the streamlining and process improvement of

agency services;

d) Serves as OPR in the Freedom of lnformation compliance;

e) Update the PNP's Citizen's Charter to reflect improvements in

service delivery as mandated by RA No. 9185 and post, in
coordination with the ITMS, the Citizen's Charter in the PNP
website;

D Direct the PNP frontline service providers to issue Certificate of

Compliance on the noted deficiency/deficiencies by the CSC

27
 Evaluation Team to be submitted to the IATF through the CSC
office (National or Field Offices);

g) Regularly include in the Police lnformation and Continuing

Education (P.|.C.E.) the topic on the 'lmplementation of the
Performance-Based lncentives System (PBIS) for Government
Employees in line with the grant of Performance-Based Bonus
(PBB)',;

h) Provide necessary data to DPL to accomplish Forms A and A1;

i) Designate resource speaker/s on topics under the concern of

DPCR forthe cascading of the PNP PBB for FY 2019; and

j) Perform other tasks as directed

5) DO
a) TDO is designated as member of the PNP Performance
Management Group;

b) Ex-O, DO is designated as member of the PNP PBB Technical

Working Committee;

c) Provide the ITMS information on the status of implementation of

major programs/projects in line with the maintenance/updates of
the Agency Transparency Seal; and

d) Perform other tasks as directed

6) Dr
a) TDI is designated as member of the PNP Performance
Management Group;

b) Ex-O, Dl is designated as member of the PNP PBB Technical

Working Commiftee;

c) Submit necessary documents on streamlining and process

improvement of agency services to the DPCR;

d) Provide the ITMS information on the status of implementation of

major programs/projects in line with the maintenance/updates of
the Agency Transparency Seal; and

e) Perform other tasks as directed.

7) DIDM, DHRDD, DRD and DIPOs

a) Directors are designated as members of the PNP Performance
Management Group;

28
 b) Ex-Os are designated as members of the PNP PBB Technical
Working Commiftee; and

c) Perform other tasks as directed.

8) OCPNP, PSPG, HPG, CL, FEO, and SOSIA
a) Chief, PTCFOR Secretariat, OCPNP; Chief, PEU, PSPG; Chief
MVCD, HPG; Admin Officer, CL; Chief, EEMD, FEO; Chief,
FLD, FEO; Chief EMD, FEO; Chief, STMD, SOSIA; Chief,
OEMD, SOSIA; Chief, SLD, SOSIA; and Chief, EOD-K9
Management Division, SOSIA are designated as members of
the PNP PBB TechnicalWorking Committee;

b) Submit necessary documents on streamlining and process

improvement of agency services to the DPGR; and

c) Perform other tasks as directed.

e) Fs
a) CDS, FS is designated as member of the PNP PBB Technical
Working Committee;

b) Shall serve as OPR in the distribution of PNP PBB for FY 2019

to all PNP personnel; and

c) Perform other tasks as directed

9) |TMS
a) CDS, ITMS is designated as member of the PNP PBB Technical
Working Committee;

b) Assist in setting up a Help Desk, in coordination with the DPL,

which can be embedded in the PNP website or the intemet to be
able to respond to queries and comments on the PNP's targets
and accomplishments;

c) Publish in the PNP website all documents required to be

published; and

d) Perform other tasks as directed.

10)Pro
a) Chief PlO, is designated as member of the PNP PBB Technical
Working Committee and the fficial PBB Spokesperson; and

b) Perform other tasks as directed.

11)NHQ BAC
a) Chief, BAC NHQ is designated as member of the PNP PBB
Technical Working Committee;

29
 b) Ensure the posting of all lnvitations to Bid and awarded
contracts in the Philippine Government Electronic Procurement
System (PhilGEPS) per RA 91&4; and

c) Perform other tasks as directed.

12)CDS, LS, CESPO and Chief, NUPAD
a) Designated as members of the PNP Performance Management
Group and the PNP PBB TechnicalWorking Committee; and

b) Perform other tasks as directed.

h. Coordinating lnstructions
1) Heads/Chiets of offices/units, with the assistance of their concerned
Administrative Officens, shall ensure the submission of SALN,
IPER and other requirements of the PNP PBB for the year;

2) Administrative Officers of offices/units shall be designated as the

focal person to discuss the Procedures and Conditions of the PNP
Performance-Based Bonus;

3) D€taff, lAS, and CPSilI shall submit to DPL (Attn: PPD) the
annual UPER of PROs and NSUs;

4) Concerned PNP offices/units shall take note of the deadlines of

submission of PBB requirements set by IATF. Failure to submit on
the deadline set shall be a cause for ineligibility to the PBB; and

5) Lateral coordination is encouraged to ensure the success of this

project.

6. EFFECTIVITY

This CMC shall take effect immediately

D DE
Police General
Chief, PNP

rfrfiililUTry4ryrl1rilrfrl
Distribution:
Command Group IG, IAS
D-Staff RDs, PROs
P-Staff DDs, NCRPO
Dirs, NSUs
30
1

AItXEt( 2
GUIDELIflE ON TRANSPARE]ICY SEAI
1. All agerrcies should maintain.a Transparency
seal page acesible by clicking the TS loEo
y 0le Home page. It stroutd be visiHe. sirtiitt ur" link to 6,* sretsite
(reommended.gggr& donain) nrtrsr
ilpBB.
"pdfirrg
2. The following are the required docunrents punstnnt
Provisions sf the Fy 2019 GenerarApproprratioio
to section 106 d the General
e.t qenny,

I' Agency's mandaE and functions; namGs d its offidals

wiui &eir po*ti,on
and de$gnation, and onbct indruraU,on;

II' Annual Financial Rqorts (whde year/as of Decernber end

of the year/4th
Incomplete
Quarter. or rrrn-cumulative will not be.rr*"ol
A. tur Nat*mal @vemmsrt egencis orceyg6g" univssities aM
&tbge (gJCs)
o 2015-2019 FAR No' 1: SAAOBDB (Statenrent d Statenrent of Appropriatbns,
Allfrnents, obligntiors, DbbursemenE and Batanes u of Decemoei yran)
o 2015-2019 Summary Report on Disbursenrents
o 2015-2019 BAR No. 1 - Quarterly Sy:rcal Report of operatiorg/physical Han
o 2015-2019 FAR No. 5 - euarterfi Report * ioou" ina omer n*"ips
o 2015-2019 Financial Plan (Detailed Statement of orrrent year,i'obligatbns,
Disbursements and Unpa'rd OUtigaUons)

B. tuemment-&vnd and Conto$d erryatiur(Wcs\/trcal

(LWDs)
Water Distib

o 2015-2019 Anntnl Report

o 2019 Financial Statement
IIL PBll epprovea Budg€t and correryonding Targets tur Fy 2019.
Brrdget for
FY 2019
GAA targeG for FY 2019

Ilr. Fi:.t+ Programs and lcuvtues, Beneficiarhs, and stahs of

rmflementation Fy 2019. (Indicate
!T
Projects, Programs 2019
if not app[oure)
Benefrciaris 2019
Status of Implementation 2019

PageLaf2
Annex 2
 v. FY 2019 Annud Procurcrnent Plan (FY 2019 APP non-GSE), Indietive Fy
m2a APP rnn-csE; and Fy nm App ftr conrmori-supplics and
Equipmd (FY 2O2O fPP CS,ED

vI. Qlls Gertificati,on of at least one Gone pro6 br an inbmatiorral

cstiffing body (ICAI accredited by the tnternational Accreditatim Fonrm (IAfl
members. PreferaHy, the ICB b rcediEd by tre Philipgrine Affidita6rn da.a,
Depaftt€nt of Trade and Induffy, rt'ftidr b a member of OE IAF and authorized
toacdit IGs. The QMS ISO Certifmtion strouH be pded not later than
December 31, 2019.

YIL SIrsHlt of Ranking DeNivery UniE ftr FY 2019 PBB $orrH be cacaded to
all emp@ees, if,d posted in the TS page not later than October l, 2019. The
system should be stgned and apprrwed by Ure Head of Agency" The postirrg
shouH also incfude the activities/details d cscading efforts, and the ontact
information that eorployees may oordinate with regardlrg cascading of Systun of
Ranking Delivery Units.

lrIII. The Agency Revim and Conrpliane Pnoedure of StaHnents and

Financial Disdosures shouH be cascaded to all emplol,ees. The scanrd copy
strould be rsted in the TS page not later than october L, zatg.

IX. The Final kode's Freedont b Inftrmatinn (FOI) t{anual sbned trf
tr"d of agmcy; Agettry ltrfumtation Inwrbry; should h posted-not later
than octtu \ 2aL9; and 2019 For Rcgistry, and 2o19 For $rmmarr
Rcport should be posted mt later than January 3L,2OZO.

3. The links to the documents *toutd open in a new tablpage for preriew wtttr option
b download.
No autodornload files. The following are the precribed formats:

I
New page/section in the website (No pdfs, xls, jpgs etc): Iterns (Mandate,
dircctory)
XtS. or PDF for Items [I, III, tV and V. (Optrt in nerY tab for peview, please no
automatic downloading of files. You can r.se google drive Drcpbox or any other
file hostirq softrrare to let you praniery fte file whut dicked)

4. Fost the documents in the presoibed order as indicated in this guideline for easier
validation ard drecking.

5. Thele shuH be-no nesting ftldss. Post the linls to the doorments in a single
w$page reenred for tfie transparency seal. If the files are hi&n in folders, there ii a
risk ffiat the dooments might be orerlooked by Ee rralidator.

Page2af 2
Anner2
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 lioorFrED FORII A - DEPARTIIHT/AGEICY PERFOXH IrcE REprORr OIGE 2)
I. GEiEnAr ADTAIxSTnArIOil ArD SUPFORT SEIUTCES (Crlrsl

A. &rd6tt Uhior rlE(BlrR)

BUR FY 2018 FY 2019 REi.TAR(S
ACCOMPLISHMENT ACCOI.IPUSHMENT
. OdigBtims BIJR
r Di*fsem€ntB,JR
8. SustaftFd Cmrpllanoe uitt Atdfr Firdngs
TOTAL HUIiEER AUDIT flU'TIBER OF FULLY fiUMBEtr OF NUITIER, OF PeRC€HTAGE (o/o)
RECOt4'{ENDATIONS IHPLE}IENTED PARTIALLY RECOHf..rEHsarroHs OF FUL!
RECO}ti{EI{DATIONS I}IPLEITTENTED NOT iMPIE'TIENTED I.MPLE'.IEIYTArION
RECO}{MENDATIO''iS

C. Complhne witt QuarUtV grhnisim d Enndal nryts

o euarterly BFARs:
,TQuaIErBFAR T}aE po*d inonErcURS:
FQuarEgfnn Oeildedinon&rcURS:
3'd QuarE BFAR Dab iosd h mtine URS:
46 euarter BFAR oaE fuM h qrline[IRS:
o GA Fnancial R€ports tlaE srfrniEed b COA:
D. C.onplEane nith Prcqrelrnnt neqrn'urerts
o Pf 2019 APP-mn CSE hE ped or TS kge:
e lrdi*ive FY 2020 APP{on GE k po,+d m TS Page:
r FY 2020APP€E DatreclbmitHb D0[,t-pS:
hpo#dmTS @e:
r Rec.dtsdFY 20tg ApCpI S}#n h sltunihd b GPPB.TS0:

II. cooD GovEf,f,AIlcE ooilDlrlo]ts (€Gg)

A ilaiffiin/UpdaE$e Trarryrency Seal D& upd#dTS urltft altrequirwrents:
B. Pd/Updab PtrilcEptS poCings DaE updaEd PhalcEPS pdingfi
If UHABI'E b rct s u@E ttre 8AC Resdution, !{dies dArvard/Bid Ree.dts, actd --
lpproned/ &wrded
contracts and/or iloties b hoed/purdrae orders futanrcthns aborc orrc millon
(Pl{P 1r0m,0fir}, stbmta l*r
d€l<flandion
to Ao 25 seaeradat (.k Aruru( 6). He qrbmrEd the exflanatiory's:
C, CrElidon dthcfgen{s(f,ts
o FdirgofcertificatimonTS page Dft po*don TS Fage:
o S$misdrrr of ISO qilS certific*irn Hesbmlted bSFIB:
lIL OUpr cros.<uttirE lcquf,crnentc
A Estailidrrstend@nfint 6 rqrlnt tlate @od on TS page:
Reria eld Cooplbre proadure d StuI
B. Compfereuitr FOI fmgir.Er
o Feodet FOI Manual tlaEernaledb P@O:
De p@d or T5 Page:
r Agency lnfurmatixr Inwrtory t*emaledtoP0O:
Oe pocted o TS Page:
r 201.9 furrunary Report and 2019 FOI DaEenrld b P@O:
Regrfry Oepo$durTS hge:
r Screendrdof agencfs fnnre page Date ecnaled to FCOO:

G. lgenct's ffi of Rantirg Delrery Urits tlate posted on TS pqe:

Preardbf Apprcved by:

ililEd / Oe$gndim / O* Dcprtrrctrt SctrtLryIAgpnc? lH f Date

PagE 2 of3
Arrrx3A
 GI'IDFr rNES IlI ACICOHPLISHIHG
FORSN A- }IOOIEIEO DCPARTHETT/rSHrCY PCRFORlfiilCE REPiONT

I. streadining and proess rmproverncdtdfte rgerrcfs Gltcal ssrie

1. Irdicate the narne of the frondine/non-fronU[ne servie.

2. Irdicate the Targets in FY 2019 and FY 2019 ffirs d Sheamli,nino Efrrts for edr svirre.
3' IndicaE tre Target in FY 2019 and FY 2019 hrs of Seanrtning effore in Ue rees paic for each
servie.

4. IdbE
for edr serviae.

5' lndrca-e fu Target in I

2019 and FY 2019 Status d Sbeamlinino more in fte substantive
Cornoliarre Cost for eadr servie.

6. Indicate Se Taroe,t in FY 2019 and FY 2019 ffis of S$earnlimrE rmorts in trre tuurnbe, of
Signaturcs fureadt serviE.

7. tte TaGIl in FY Z)19 and

lndicate FY 2019 StaErs of Strearnlhim Efforts in Bre tturnbenof Required
Doqrnents fur eadt seryir.

8- Irdisate tre Taruet in FY 2O19 ard FY Xllg Status of $rearnli,ninq Efforts in tfn Tumarqrnd ftme fo,r
eadr serrri:e.

9. lrd.Qte fre Tar9d !r FY 2019 and FY 2019 Stah6 d $snlining EfrrB in SE gtizenlOient
Satisfuftm Restlts for eadt senie.

u. Generd Adminiffiitm and SpportServi-s (c SS)

l. Indicat€ the FY 2018 ard Fy 2019 Acorndi*rnrents for the HJR

2- Irdicate tfie results of aoerq/s orndiana with coA ar.rdft find[ngs.

3. Irdicate the rEuired daEs forfte quarErty BFARs ard mA Hnandat Re$nrts.
4. Irdicate tle rerluired dates fw the cornd[ane with the eadr Prxurenrent nequirenrets.

ur. 6ood Gorlglrare Condtiorc

1. Irdicae tfre date when alt requirsnenB forTS were snofid wtEr.

2. Indiab tfie nnst reent d& rvtren philGEps oostings uere u@ted.
3. Indicate $e reQuird daEs for onrdhne with S{s certifiation rquirerrenc

rv. Otlrer Croes,Gtttrng Rqrirements

4. IndicaE fte daE wtren tre Rerrisfi and Comdhne Produrc r,Es oo6Gd in fte TS
FagE.

5. IndicaE tfie reouired daEs fur the ompfane wilfr FOI prqran.
6. IndicaE &e dde rfien ttre Agencfs Sy#n of Ranking Ddigy Units trds oosted in Ure TS page.

Pagc 3 of3
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 GT'IDELIT{ES IT{ AOOOilPTIi!{ITTG
HODTFTED FORH A1- DETATLS OF Bt REru/oFFrcE pEnrroRnmcE REFORT

Rorv 1. Indiote re .

Ro$, 2. Indicde tfte nanre of Ure criticat ootrnrment sertte Thb form is
F"d to present eadr d ft@nrcnt
DearEnents/agencies
services.
strall reproduce this form biEd m the number of
critical go/ernment services &at the @artrnent/ryerry
pro4des.
(Example: Business Regisffarixr, isdibfom arir fu*,ong
service, Provision dFt*e.f
Tedrnicar nstistarre, Applicatbn oaims ani k
BenefilB, cmdrct of Research for gatetpiders, pro&rction
Matertial, Request for Status of Reports).
of IEC

Rour 3. Irdiate the

respondble in the processing, delivery,
govemment ssvie.
i
Column 4. Ideltiq the dieftrgrcbms(s) who arrail the critical gwemment
sentioe/s dedared by tre agency.
Golumn 5. Report ne availed the critical
govemrnent seryice in FY 2019. If there are variatirons the service, d
irdicate the disaggregated data on the numbs of client/custorners for Fy
24L9.

Cdumn 6. Rsort tfre rolume of tansactions for Fy 2019 for the critical
governrnent servie. If here are rrariations of the srvice,
indicate ttre
disaggregated dffi on the volunre of rrarsactinns for Fy 2019.

Cdumn 7. The department/agiency shall indicate the startus d each criterions as of

FY 2018, under eadr gorernment servk= (ftonfine and non-fronfline).

1. Namfu ofqr - requird number of steps to complete the critical

senrice.
2. Tunuruund Tfurc (TAO -totar tinre requircd, irdLdirg the v$aiung
and processing time, to complete the govenrment ssrrice.
-
3. flumfu dsiglnaara - required number d signaturres to omplete
eadr gwemment service; irrcluding initials.

' &arars taso d, Juc r{o. frrgtotf- *,Tlenan8qt trIesarf Eolrdrft," 6@ u, RA ,Jtl qilL
Pag62of 3
AorGr 3S
 4' frumfu af Rquitd ouurmanls - total number of required
doomenE to conrplete the gonemment service.
5. Ttanadion @ -
S.lPrimary Tr?rsadion G/Fees fees dedared in tfie agenq/s
-
Gtizen's cfrarter to be paid to the agenry by an applicant or
requesting party fu arailing a goremrnent seMe.

5.2o'fter Transaction ccts - drcr fees to be paid by an applicant

or requesting party to obtain supportirg hformatbn from
3rytner agency in order to seqlre necs;ary pnmary
infonnation. Exarnple: Trarrportatbn aost of applicanvdieni
pnmocopving cosf cct of g€ttng otfter go,emnert rssued
doo.rments etc.

6. Su$nQe @mflbtrc ffi- are incremental costs, other than

administative costs, inqrrred by a transacting puHic in the cqrrce of
ornplying wtth a regulation. These @s rnai inOuOe implsnentation
costs, direct labor, overtrcad, equipmenf materiat, and ex{emal service
cos6.

7. citizst/di*t *Hact*n Regrilts - data on the rsrlE 6

conducted Citizen/CJient Satisfaction survey or feedback per
government servke.

column 8. Report aqgrc,t, tarcet in FY 2019 by tfre deparunenVagencV in

eacfr
criEria of the goyerrment service (frondine and non-fronuindi.

@umn 9. Report FY 2019 streamlining fu acconrplished by

the
deparunenVagency in eactr crtterta-of ttre qo/emmert service
and non-fronUine).
lfonUine

colurnn 10. In the event that the departnent/agency is unable

to provide data in eadr
dteriq, deparunents/agencies strall provirfu justificationslexptana6ons
using the Frnartrs odumn. The aceptance of eSanatign/s shalt
be
zubject to Sle review ard recommendatlors of the vatiOatirg ag;ncy/ie.

Pqetcft
Annex38
 ANilEX 4
CITfrZEI{/CLIENT SAESFACTIOI{ REFORT

1' All deparUnents/agencies should measure and report the satisf,actbn levet of
citizensldients that they served. Measuring tfre satisfactinn levd
of cigzens/clients shall
generate verifiable data and tangible evidencs that can
help deparfinm6/agencies
detennine their effectiveness in relating with citizensldients. firese'data
shoud guide
departrnentslagencies in identifiirq approa*rs on continuqrsly refining
their proceses.
2' There are different wala to measure citizsrlclient satisfaction. To enabte agerrcies ado6 a
measurement tedtnique that fiE fte nahrre of their crttical servies,
presoibes no standard me$rod in measuring satisfactircn.
ne nO 25 IATF
This dfu" shalt senre as
reference in ktentifying a minimum standard, ime elements upa
and reporting citizen/dient satisfaction.
ffi."r
in conducting

3. Measurernent approacfi shor.rrd have the following basic properties:

a' The metftod shouH be valkt. It should exhibit a dear ard measrraHe goal. It should
be particularly
b. !!ftq tobegattrer
rhe metfiod cutld
daE that shall be analyzed, inHpreted and reported.
repliraHe. It sfrcnrld atlor'repbabimv. t* measurement
*tould gener:ate resutts that can be U?cked oner tinre. fd" q.rertims should be crafted
in manner that they can be repeated. and yleld resulB ifrat can ble cornpared to
baselire data.
c. The nreffrod sftould have a speciftc Emeline of mestrrqrenL For purposes of
fle FY 2019 PBB, deparunents/agmcies can set their olrn timelio* *ltin 2019 to
implement improvenent The measurernent should oincide with the
departrnenfs/agenc/s rdl or.rt of their proaess irnprovement

4. Snce there are diffsent sitical servies provided by

@artmerts/agmcis, the AA Zs
IATF F€scribes no speciFrc size. Hovuerrcr, departnents/agen6L *at ensure that
=mple
respodents are the citizers/dients who availed the critical servic;

5. Resutts strould reflect satisfiaction ratings of citizens/dients wtro availed the crtticat
services.

6' All departments/agencies sftould report the rs.rlts of the measurement usirg template
belqff. Agrerrcies *rould dearly indkate tfie fofloring:
' Describe
Deftrre the scope and period overed of the safishc6on measurernent;
"o Actual results
the methodology;
of measurernent ard interpretation of data;
. Resufts of Gtizen/Client Satisfactinn Survry
. Imprwement Action plan for Fy Z0Z0

Page I of2
Annex 4
 < Dqarffi/Agenq/s l{ame and l_ettertread >

CITIZ E]I/CLIE]IT SATISFACTIOTI REFORT

a. Deription of thc memoOOogy o,f Ute Ctiar/Oknt ffiion Srrvetr

used hreadt rcpored ssvie.
L S@peand Period Covered of ffreCitfarlClisrtSatisfaction Survey
ii, Mfudogy of tE qrtireryctient SatrstacU,on Survey
h Rqrlts of ftc Gtiar/trent $rvey ftr Fy 2019
satisfirction
(indttua*nfrdttrcOtizqlAistffiim tunnj
c. Rcsults of tlrcir actftn plan rwd in tfie Fy 2o1E paB
d. Continuous improvernent plan for Fl mm

Prepared by: efpravea bp

I{amcof OfEs / Oeslm*m / Ite OryrtlEtSEafrrgcncy Hca.l / D.te

Page 2 of2
Annex4
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 rflrEx 6
GUIDELINE OTT PHILGEPS POSTIHG
llisnt*n/update Pl'itgT: po.titg of rnviHiom b B&s il
t
tfie Gorcrnrnent froorenrent R€fdm n t- ild il.rded cofltracts
garuta A.t r,roJG'C * b"*..t"*6il -1"r,*ry rrsnnt
r-rvE*,.*,*t d Fy 2020 ionc
to
r, 2019 to
ffirf.,'^1,3#3ffi* iur,r..c.rrn""e d cornpriane ro

Ager*ies sf'rdd back their stah.rs through pfurcEps

micrqite:
Departmot{agencies drouH ersure trat fte
status d rnties in the pfHGEpS
period Jantrary l, 2019 to Deenrber
:r, $Atsn fior ail Uarrsactions for the
zorg, Earrv n oirv idzo ilarcsE itenrs, is
upded on or betore Jantnry g\
m26. i*td s iouaing-tr.e
aa'*do "*rr,*,[
ffi *n,a fifi tu tffiN
in pfiitGEE
If tfe agency is unaile.to
9d"E uE systern or pst Ere BAc Resdution, trloties d ArvardlElid Re$lts, Achal
epprqteOllwaded Contacts ard t{oUles b procedlkr.h"r"-O.d.*
(P1,&XI,000) in tfre ffilGEpS dre to facm.s for trarsactions abore me millim
Urat ile q.tsile U," _rUof d the agg,cy,
a letts b or inform PhilGEPs and submit a l{q r e,or*d-a<rftessed the agency stnuld s.tunit
January 3L, 2020' Aoe@ne of b uE Ao25 IATF on or before
4anatim/justificatim *,xl t" b tt e re@rffnendatiqr of philGEps.
se t,"
"ll.c
r.qu(red actions fa eacfr stau$ of t{die in ptfGEps:

Status of Notice Status of Reguired Action

in PhilGEpS Award in
PhiIGEPS
Oo*d / OGed - Null specific res.{tad epftrin fte stahs deadr
Fending @ening line iHn.
Iteiustiftca$on $ould be dgrEd by frc Head of proorring
Ent ty
and by tfe BAC Chair and srbrnit b ao2ssecretariat@dap.edu.ph.
Closed I Gosed - tutu Idefltify spedfic Hd restlt for eadr lireiEn and po6ttfte
Ndie b
Pending Operlng
@d and Aprorred Contract in PTIIGEPS
In the event trat fte agerEy anrrct post Ete NTP ard
Approwd
Cmbact in PhiIGEPS, a justificatim for eadr iEn strorld
be
c.funified. The i.rtificatim sftqId be dgned fte Head of
w
Prooring Entity and w the BAC Chair and s.trnit
b
Awarded Null Identify s@fic b.d rsft fq €adt lire ikn and pffi fte Arvard
t{otir, Nothe to ftoed, npprqred Confact ard 8AC Resolutiqr
in Ptx-IGEPS

In fte event ftat fte 4ency canrpt post trre Award

Rrd, l{d'e, Notk- to
Amro,ed Conkact ard 8AC Resolution in P{TGEPS, a
justificaUon for eadr ikn shorJld
be suhmitted. The
*ould be g'gned by tE Heed st Pnoarirq Entity afid!.rstificaticn
by fte BAC
Awarded
and b
Fosted hstfte tudiE to tuoeed and ngproteO Conbact in PhitGEPs.
kr the grent Etat fte agerEy @nrfr post Ete Notkt
to Pro@ed and
lppruteO entract in PhiIGEPS, a justification for eactr
itsn
*rould be srknitEd. The Fmcatlon sftould be
sigr,Ed by Ure
Hed ot Proofiing Enttty nrd w tfte BAC Chair and g.omit
b
Page 1 of 2
Annex 6
 ff @tM/qsn.'a are uru*e b po*, iley m^e gw*b a fiffi,atian *rnd ,d
and bv dE B/4c ctak and ora* a
by ure of
W:f#: @ Kirdty tattqrr the

(Departnsf/Agenct/s UroreEd)

The justif,rcauon/s being issued in response

to tre non-ornfliarre of poding orfte fol6ruing i*ns on
fte PhilGEpS urebsite:
Reference Notice Title Line Itern ID Notice Status Award Status Remarks/
No.
Ex lanation

ill wrltEs WHEREOF, urc lrane her€rrto affixed orr sgnatures qr fte
(Crty/ Irl unklpatity),
phi tigrirrcs.
day gf _ 2019 at

lipned by: iloted h

EAC Chair
H..d of foqrlng Entitf
Date:
DaE

PageZot2
Annex 6
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