What is the concept of collaboration in MIS?

Collaboration system
 
A collaboration system is an IT based set of tools that that create a workflow of information to
specific teams and the members.  This allows individual to share ideas and their talents with
other members so that the task can be finished both efficiently and effectively. 
There are numerous factors that influence a collaboration system, but there are two fundamental
aspects that not only need to be customizes according to the goals, but need to be taken into
consideration when it comes to corporate culture.  The two are:
 
Unstructured collaboration- chasing answers to the unknown questions, using IT tools to
share information about the problems at stake, increasing personal productivity
 
 
Structured collaboration- sharing common knowledge, written rules, structured and set
workflow that does not change

Importance of Collaboration 

Employee collaboration not only equals a happier workforce, it represents an educated one. A

collaborative workplace naturally cultivates a sense of community within an organization, with
employees feeling almost like they are a part of a family. This compels them to go beyond the
expectations of their role, absorbing as much organizational knowledge as possible and driving
the business forward with informed and sound decisions.

The Rise of Remote Workers Another consideration for using collaboration tools is
that more employees are choosing to work from home. According to research carried out by
Dell and Intel, more than half of all global employees believe that they are more productive
when working from home than their office-based counterparts. 46% of those that work from
home also said that they suffer less stress than they do when working in an office.

For example, with one simple, secure login, an employee can connect to the office and work just
as effectively as if they were there in person. 

Again, this leads to a happier workforce, which leads to greater productivity and that feeling of
being a part of a larger family, which all have the same interests.

Enterprise Branding Branding is one of the most important aspects of any organisation.
A brand represents the sum of people’s perception of the organisation, including those of their
employees. A great brand not only communicates the organisation ethos instantly to employees,
it can inspire them to go the extra mile as they are proud of the organisation they work for.
Therefore, collaboration tools within a CMS should be fully branded with the company logos,
text, colors and so on, offering uniformity across the board. If there are a number of offices using
a CMS, 

Documents Sharing Likewise, document sharing is so much easier than it used to be and
it’s no longer necessary to shuffle important documents backwards and forwards with edits by
email or hard copy. A cloud-based CMS will mean that documents and projects can be stored so
that they are accessible to everyone working on the project at the same time. This is great news
for today’s workplace, where employees and partners tend to be scattered around the globe

Video Conferencing Video conferencing is again, rising in popularity

and has a number of uses for the larger company and small
organizations alike. Not only can it be used effectively for
collaboration, it can be used for board meetings, webinars, video
content management and more.

Basically, it’s another tool organizations have at their disposal that can
make everyone’s job easier while reducing costs. Expensive business
trips for conferences and meetings can be reduced and productivity
increased as workers are capable of doing everything from the office.

Speed up Solutions- Collaboration speeds things up. It fast-tracks progress. A problem

that may take months to get resolved when handled by a single individual, but may take just a
few hours to resolve when several other members employ their unique standpoints and expertise
to get things done. These viewpoints will open up several doors to multiple ideas and solutions
that a single individual may not be able to come up with.

Conclusion
Progressive companies are increasingly realizing the value of collaboration and looking for ways
to foster it within their teams, both traditional and virtual. So if you want to see your business
prosper and turn your workforce into productive superheroes, it’s high time you fostered a
collaborative spirit among them. The above tips should give you a fair idea of the importance
and the benefits of encouraging collaboration among your employees.