Specifications

Lesson Plan

WARM-UP

1. Ask the students what FONT and SIZE of font do they usually use?
2. Are there any rules that they have to follow when writing?

1 INTRODUCTION
1.1 Orientation and Margins (under PAGE LAYOUT)
1. Make sure the Orientation is Portrait
2. Margins MUST be 1 inch (or 2.54 cm) on top, bottom, left, and right. If these
measurements are not available, then they should use custom margins.

1.2 Font and Size of Text Writing

For the regular text writing we must use 12 pt Times New Roman. This is done by utilizing,
the once thought useless and space consuming, boxes on the HOME banner.

1. Right click on the box labeled Normal.

2. Click on Modify.
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3. The font should be Times New Roman.

4. The size should be changed to 12.
5. For this report use 1.5 line spacing.

1.2.1.1 You also need to include white space. This is to make space
between the paragraphs for easier reading, plus it makes the page
easier on the eyes. Just click on it and it will expand the area of
white space.

6. Click OK and you are done.

Font & size

1.5 spacing
White space

1.3 Font and Size of Headings

Before showing the students how to do the headings explain the rules (specifications) first.
Font: Arial, Size: 12, for ALL headings.
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On the board, write the 3 levels of headings. These would be headings and subheadings. Ask
the students if they can see any differences.

1 HEADING LEVEL ONE (All capitalized)

1.1 Heading Level Two (First letter in main words are capitalized)

1.1.1 Heading level three (Only the first letter is capitalized)

Now, this is how to do it on MS Word. Go back to the boxes on the HOME banner:

1. Right click on Heading 1.

2. Click on Modify.
3. Change the font to Arial. Size should always be 12. Black. BOLD.
4. Click on single spacing.
5. Click on white space.
6. Click OK.

Arial, 12, Bold, Black

Single spacing White space

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To make the headings numbered, you must click on the Multi-level List and then click on the
numbered Headings. Clicking on the numbers will NOT work.

Multi-level List

Multi-level List
specifically for headings

Now that everything is defined, go back and put the headings on each page from the structure
of the report, and add the number pages and section page.

Any time you add a heading, click on the appropriate heading.

REMEMBER THE NUMBERING STARTS ON 1 INTRODUCTION.

1. Cover page. (page break)

2. ABSTRACT all caps click on heading 1, delete/backspace the number. (page break)
3. TABLE OF CONTENTS all caps, heading 1, delete number (page break)
4. LIST OF FIGS AND TABS all caps, heading 1, delete number (pg brk)
5. INTRODUCTION click on heading 1, it will automatically number it 1. Give a sub-
heading to show heading 2 then heading 3. For example, under introduction we can
use the subheading Background Information. Remember level 2 heading
capitalization. Then for level 3 heading we can use History of Dogs, as a subheading
for Background Information. Remember the capitalization.
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6. Continue in the body, using one or two generic headings, then the conclusion and
references pages.
7. Do the page numbering.
8. Go to the TABLE OF CONTENTS page.
9. Click on REFERENCES.
10. Click on Table of Contents.
11. Click on Automatic Table 2.
12. The Table of Contents will appear.

1.4 Lists
Write simple lead-ins and lists. Make sure the first lead-in ends with a verb and is followed
by a list that does not need to be in any specific order. The second lead-in should be a full
sentence, followed by a series of steps.

My favorite animals are To make a cup of tea, follow these steps

cats boil the water

dogs the mug should have a tea bag in it

rabbits add sugar/honey/mint/milk

Pour the hot water into the mug.

Now you can drink it

1.4.1 Bullets or numbers

Now that the two lists are written, ask the students for which list they would use bullets and
which list numbering and why?

The animals list is bulleted because the items on the list do not need to be in a specific order.
The tea list should be numbered because there is a specific order.

1.4.2 Colon ( : )
Going back to the same lists, ask the students if they see any difference in the lead-in
sentences. They should notice one is a full sentence and one is not.

i. If the lead-in to your list ends with a verb, no colon is necessary. The list is
needed to logically and grammatically complete the statement.
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ii. If the lead-in is grammatically complete, a colon is necessary.

1.4.3 Punctuation
Do we use a full stop/period at the end of the lists or not?

i. If the items in your list are complete sentences, conclude each one with a period.

ii. If not, a period at the end of list items is optional.

1.4.4 Capitalization
Capitalizing is up to you, UNLESS each entry is a complete sentence.

Whichever style of capitalization and punctuation you use, be consistent!

1.4.5 Parallelism
Maintain grammatical parallelism between entries:

 If some entries begin with a verb, all entries should.

 If some entries begin with a noun, all should.

Now the lists on your board should look like this

My favorite animals are To make a cup of tea, follow these steps

 cats 1. Boil the water.

 dogs 2. Put the tea bag in the mug.
 rabbits 3. Add sugar/honey/mint/milk.

4. Pour the hot water into the mug.

5. Drink.

1.5 Paragraphs
Do not go over 12 lines per paragraph.

Avoid orphan lines. These are paragraphs where the first sentence begins on the last line of a
page, or the last sentence appears at the top of a page.
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