PAYROLL AND FINANCE ADMINISTRATOR – JOB DESCRIPTION

INTRODUCTION

Since 1998, OLR has optimised leading retailers all over the world. Combining the latest technology
with unparalleled retail industry knowledge of merchandising, planning, eCommerce and finance, we
provide high quality services and Oracle-centric Commerce anywhere solutions.

STRUCTURE

The E2X Group has offices in the UK, US, India and Portugal with the Head Office located in London
Bridge. In addition, the Group has operating activities in Canada and Mexico.

BACKGROUND

The Finance Department currently comprises a team of six staff – The Global Financial Director, The
Global Financial Controller, and 4 accounting support team in EMEA, America and India.

An opportunity for a dynamic UK based Payroll and Finance Administrator is required to fill the
vacancy that has recently arisen in the department.

ROLE

The Payroll and Finance Administrator will be responsible for coordinating all payrolls in the Group
to ensure timely and accurate payments to employees. In addition, this role will be responsible for
the management of and payments to employees relating to incentive schemes.

COMPETENCIES

The candidate will ideally command the following range of competencies:

● Minimum 3 years experience in a payroll administration function.

● Degree in Business Administration/Finance preferable.
● Experience in international payroll essential.
● Have a proactive approach to compliance, managing their workload and be able to display
initiate when problem solving.
 ● Be able to communicate confidentially with all levels of staff and suppliers, including our
international stakeholders, by email, on the phone and/or in person.

● Analytical, with the ability to think outside of the box and identify issues that need
addressing before they occur.

● Have excellent time management and organisational skills and be able to prioritise multiple
requests from internal and external stakeholders.

● Have proven experience of meeting strict deadlines and being able to remain calm and
under pressure.

● Be a team player able to work effectively in small groups and on their own initiative and
Understand and empathise with other cultures.

TASKS AND KEY RESPONSIBILITIES

The Payroll and Finance Administrator will work closely with the Global Finance Director, Global
Finance Manager and HR to manage and coordinate all payrolls to include:

● Responsible for coordinating with HR and Finance to collate and manage payroll documents
such as new hire information, payroll suppliers’ invoices, staff time records changes and
payroll deductions.

● Maintaining and liaising with external payroll providers on a regular basis to provide for any
changes such as new hires, terminations, salary changes before and post payroll.

● Responsible for ensuring that all payroll filings and payments are compliant.

● Preparing and distribution of annual payroll and tax reporting.

● Managing and verifying the staff TOIL and overtime.

● Responsible for managing and administrating employees incentives schemes.

● Ensuring that employees absences are recorded through each of the payroll software or
outsourcing providers.

● Maintaining a variety of files and records related to the Group’s payroll such as compliance
with established standards and procedures for the local, state and federal institutions.

● Prepare payroll journals, accruals and post payroll to general ledger.

● Responsible for preparing payroll reports for management such as: annual audit reports,
GDPR tracking.

● Terminating benefits for leavers ie pension,medical.