MANAGEMENT SYSTEM PROCEDURE Issue Number: 1/0

TITLE: MAINTENANCE ELECTRICAL Issue date:

DOC. No:(ELE-P-01) Amend date:
Page Number: Page 1 of 6

TITLE: MAINTENANCE ELECTRICAL

DOC. No:(ELE-P-01)

Amendments
Amend. Amend. Date Page Summary of Amendments
No. No.

Issued by: Reviewed by: Approved by:

Name: Name: Name:

Function: Function: Function:

Signature: Signature: Signature:

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TITLE: MAINTENANCE ELECTRICAL Issue date:
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1.0 PURPOSE:

To establish a procedure to carry out scheduled as well as un-scheduled preventive/ predictive

maintenance of all Electrical equipments.

2.0 SCOPE:

Scheduled: Equipment where stand by are available (Motors, Switchgear, Transformers, Panels &
D.G. Sets).
Un-Scheduled: All critical equipments, which cannot be stopped during normal process.

3.0 DEFINITIONS :

MR: Management Representative, FH: Functional Head, DH: Department Head

Sr. Engineer: Senior Engineer. IMS: Integrated Management System.
Scheduled P.M.: Maintenance carried out according to a planned periodic schedule even when no
Abnormality detected, the schedule is prepared with the past experience/ performance of the
equipment.
Un-Scheduled P.M: Maintenance done during plan general shutdown or unplanned shutdown of the
plant or breakdown of the equipment which are critical for plant operation.

4.0 RESPONSIBILITY :

4.1 Overall responsibilities are with Head (Engg.). Planning and responsibility of preventive
predictive maintenance lies with the Electrical Dept. Manager. Specific responsibilities are
detailed in the description.

5.0 USED FORMS / WORK INSTRUCTIONS:

F-01(ELE-P-01) Fortnightly checking of Motors

F-02(ELE-P-01) Weekly checking of D.G. Sets
F-03(ELE-P-01) Maintenance History Register
F-04(ELE-P-01) Daily Job Log Book (General Shift Log Book)
F-05(ELE-P-01) Annual Maintenance Schedule
F-06(ELE-P-01) Preventive Maintenance Report for motors
F-07(ELE-P-01) Preventive Maintenance Report For PCC
F-08(ELE-P-01) Preventive Maintenance Report For MCC
F-09(ELE-P-01) Preventive Maintenance Report For Drives
F-10(ELE-P-01) HT Breaker Preventive Maintenance Report
F-11(ELE-P-01) Fire Alarm System Checking.
F-12(ELE-P-01) Transformer Preventive Maintenance Report
F-13(ELE-P-01) Breakdown Analysis Report
F-14(ELE-P-01) Motor Greasing list
F-15(ELE-P-01) Earthing Report.
F-16(ELE-P-01) Daily log sheet (Shift Log Book).
F-17(ELE-P-01) Shutdown Job Register
F-18(ELE-P-01) UPS Maintenance
F-19(ELE-P-01) 110 VDC Battery charger
F-20(ELE-P-01) Safety Instruction
F-21(ELE-P-01) Electrical Workshop Housekeeping

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6.0 PROCESS APPROACH

6.1 PROCESS INPUT:

SNO INPUT DESCRIPTION SOURCE FREQUENCY / FORMS USED

WHEN
6.1.1 Technical Specification & Supplier & Manufacturer Manuals
recommendation
6.1.2 Trends of Breakdown System record MPR
6.1.3 QCDIP Report of last Elect. Dept.
month.

6.2 PROCESS INTERFACES:

SNO ACTIVITIES RESPONSIBILITY FORMS USED

6.2.1 Scheduled Preventive/Predictive Maintenance
6.2.1.1 Establish the activities of maintenance & D.H F-05(ELE-P-01)
frequency of maintenance and prepare
annual Preventive/ Predictive maintenance
schedule, keeping in mind the trend of
breakdown, and availability of skilled
technicians.
6.2.1.2 Review the schedule daily for its Sr. Engineer F-05(ELE-P-01)
implementation.
Predictive Maintenance
6.2.1.3 Prepare predictive maintenance checklist for D.H F-01(ELE-P-01)
all motors, D.G. Sets and Transformers. F-02(ELE-P-01)
F-06(ELE-P-01)
F-07(ELE-P-01)
F-08(ELE-P-01)
F-09(ELE-P-01)
F-10(ELE-P-01)
F-11(ELE-P-01)
F-12(ELE-P-01)
F-14(ELE-P-01)
F-18(ELE-P-01)
F-19(ELE-P-01)

6.2.1.4 Take round of the plant with checklist of Engineer / F-16(ELE-P-01)

equipments scheduled for the day and Tech. (Elect.)
inspect each equipment as per checklist.
6.2.1.5 Check and note down the abnormalities Engineer / F-16(ELE-P-01)
where found in the checklist. Tech. (Elect.)
6.2.1.6 Inform Department. Head (Mechanical) for D.H
abnormality for motor sound and vibration
for further analyzing the abnormality.
6.2.1.7 In case of major problems the action will be D.H

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taken immediately under intimation to

Process
6.2.1.8 Take shutdown of equipment to be repaired D.H F-17(ELE-P-01)
and rectify the fault. Take trial in presence
of shift in-charge and handover the
equipment to process
6.2.1.9 Record the job done in daily job register. S.R Engineer F-04(ELE-P-01)
Preventive Maintenance
6.2.1.10 Check the annual schedule of preventive S.R Engineer F-05(ELE-P-01)
maintenance and arrange spares, tools and
tackles from stores.
6.2.1.11 Request production for shutdown where D.H F-17(ELE-P-01)
required, and carry out maintenance as per
checklist.
6.2.1.12 Ensure that personal performing preventive S.R Engineer F-20(ELE-P-01)
maintenance follow necessary statutory,
safety & environmental and follow safety
norms.
6.2.1.13 Review monthly, the action taken on D.H F-04(ELE-P-01)
abnormality related to maintenance. Ensure
that action is taken within 7 days after
identification of abnormality.
6.2.1.14 After completion of the work handover the S.R Engineer F-20(ELE-P-01)
equipment to Shift in-charge (Process) after
taking trial.
6.2.1.15 Record major maintenance details in S.R Engineer F-03(ELE-P-01)
respective “Maintenance History Register” .
6.2.1.16 Conduct a study of trend of spare parts D.H Stores Monthly
consumption, equipment wise on monthly Consumption
basis & compare against last year average.
6.2.1.17 Calculate the cost of total maintenance D.H Stores Monthly
carried out in the year and compare with Consumption
the average cost of last year.
6.2.1.18 Draw a trend analysis of monthly D.H MPR
breakdowns.
6.2.1.19 Review the adverse trend & decide D.H
necessary modification in
Preventive/Predictive maintenance
frequency/ method of preventive/Predictive
maintenance as needed.
6.2.1.20 Maintain a list for critical spares and their D.H List Of Critical Spares
minimum inventory level on the basis of
OEM recommendation and past
consumption pattern in consultation with
stores.
6.2.1.21 Update the inventory levels of spares with D.H List Of Critical Spares
addition / deletion of equipment.

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6.2.2 Un-Scheduled Preventive Maintenance

6.2.2.1 List out the jobs to be done during D.H
shutdown in the Shutdown Job Register.
F-17(ELE-P-01)
6.2.2.2 Plan for Man-Power & Spares D.H
6.2.2.3 Carryout Maintenance D.H
6.2.3 Breakdown Maintenance
6.2.3.1 In case of breakdown analyze the reason for D.H F-13(ELE-P-01)
breakdown & carry out BD analysis
wherever required.
6.2.3.2 Draw up action plan to eliminate cause of D.H
breakdown in future.
6.2.3.3 Record the work done in Maintenance SR. Engineer F-03(ELE-P-01)
History Register.
6.2.3.4 Ensure that after Breakdown / preventive SR. Engineer F-20(ELE-P-01)
maintenance, the area under the activity is
properly cleaned before handing over the
equipment to process dept.

6.3 PROCESS OUTPUT:

SNO OUTPUT DESCRIPTION TO FREQUENCY / WHEN FORMS USED

6.3.1 Maintenance schedule Concern Dept. As Per Schedule
6.3.2 Maintenance record Dept. As and when Required
6.3.3 Equipment History Dept. As and when Required
6.3.4 QCDIP of the month. Internal User Monthly
6.4 PROCESS MONITORING & MEASUREMENT:

SNO PARAMETER ACCEPTANCE RESPONSIBILITY FREQUENCY FORMS

CRITERIA / WHEN USED
6.4.1 B/D time No Slippage From Target D.H Monthly
6.4.2 Spare No Slippage From Target D.H Monthly
consumption
6.4.3 Repairing cost No Slippage From Target D.H Monthly

6.5 PROCESS REVIEW:

7.0 RECORD CONTROL & DISPOSAL:

SNO DOCUMENT TITLE DOC. NO. LOCATION RETENTION METHOD OF

TIME DISPOSAL
- - - - One Year -

8.0 REFERENCES:

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9.0 ATTACHMENTS:

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