IFS USER MANUAL 2015

PREVENTVE MAINTENANCE
Responsibility MAINTENANCE
Doc.Version V2
Special Note

Mainly PM programs will be,

 Maintenance Programme - Annual.
 Maintenance Programme - Half year.
 Maintenance Programme - Three Month.
 Maintenance Programme - One Month.
 Maintenance Programme - Bi Week.
 Maintenance Programme - One Week.

Irrespective of the period these maintenance programs are mainly handled through Separate work orders

Preparing PM Plan-Separate Standard Job

Separate standard job can be used as a template to record the basic information of a service job which has to be
practiced as a preventive maintenance job.

Path: Service and Maintenance→ Preventive Maintenance → Standard Job → Separate Standard Job
Path: Service and Maintenance → Preventive Maintenance → PM Actions → Separate PM Action
1. Open the Separate Standard Job window.
2. Create a new record (F5).
3. Enter an appropriate standard job ID, revision and description, Std Job type from LOV
4. Save the new record (F12).

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5. Click the Prepare tab.
6. Enter a work description that describes what the separate standard job is all about. Double-click the field to open
the text editor.
7. If you only want to use the standard job's work description when connecting the standard job to a PM or work
order, select the Use as Standard Text Only check box. This prevents you from defining any operations or
materials, tools and facilities or permits for the standard job.

8. Save the record (F12).

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9. Click the Operations tab.

10. Click New, and enter a description of the operation.
Note that you can edit the information once you save it.
11. If a certain maintenance organization and/or craft are to perform the work, you can select it here using the List of
Values (F8).
12. Enter the number of employees and number of hours the operation will require. The time is calculated per person.
13. Save the new operation row (F12).

Note: The Operations tab also contains information about sales parts that are used in IFS/Service Management.
13. Click the Materials tab and create a new record (F5).
14. Select an appropriate part and the planned quantity using the List of Values (F8).

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15. Save the new material row (F12).

16. Create one more material row, but this time, query for an existing purchase part. Click New, right-click, and then
click LOV from Purchase Part.

17. Enter an appropriate purchase part, and click OK.

18. Enter the planned quantity.
19. Save the new row (F12).

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20. Click the Tools and Facilities tab, and create a new record (F5).
21. Select a tool and facility type using List of Values (F8). It's also possible to enter a tool and facility ID using List of
Values (F8).
22. Enter the quantity and planned hours of the tool/facility that will be used for the standard job.
23. Save the new row (F12).

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Note: Sometimes you need to link one or more permit types to a separate standard job. You can then link any number of
permit attributes to each permit type. A common permit type is a safety regulation intended to ensure employee safety.
The permits that you link to a standard job are copied to the PM Action or work order when connected as jobs.
24. Click the Permits tab.
25. Click New, and select an appropriate permit type using the List of Values (F8).

26. Save the new row (F12).

27. Sometimes you do not have the appropriate competencies within your own business to perform a certain job. In
this case, you may need to be assisted by external craft. Click the Planning tab, and enter information on cost
types that you want to connect to this separate standard job. Click New (F5).
28. In the Work Order Cost Type list, click External.
29. Optionally, enter a planned quantity for performing this standard job.

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30. If you are using IFS/Service Management, you can select a sales part using the List of Values (F8).

31. Save the new planning record (F12).

32. In General tab “set the Maintenance Plan

Consider the format of figure “Start Value” & insert a Valid to date as required

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33. Status of the job could Change > RMB.. > Standard Job Status > Active / Obsolute

34. If Need More Revisions> RMB &…> Create New revision. Only If Needed.

35. RMB And “Generate PM action”

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36. Enter the relevant data from LOV

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37. RMB & Generate Work Order

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38. The massage will pop up saying the generated work order Number.

39. See the created Work order in the system

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Path: Service & Maintenance→ Work Order Management→ Preparation→ Active work orders

40. Then Prepare & Continue the Same Operations till finish the job as Previous
Here After follows the Normal Procedure from Observing to complete the job & Accounting.

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