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Resignation Process Flow

The document outlines the resignation process flow at a company. It involves the following key steps: 1) An employee submits their resignation, which is then intimated to HR. HR enters the resignation date and last working date into the system. 2) The resignation is then sent to the Head of Department for acceptance. 3) Once accepted, HR officially submits the resignation into the system. Notices are then sent to the employee regarding exit interviews and leave. 4) On the last day, a job handover form is completed. After sign off from relevant departments, documents are sent to Finance for settlement processing.

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Aroosa naz
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2K views7 pages

Resignation Process Flow

The document outlines the resignation process flow at a company. It involves the following key steps: 1) An employee submits their resignation, which is then intimated to HR. HR enters the resignation date and last working date into the system. 2) The resignation is then sent to the Head of Department for acceptance. 3) Once accepted, HR officially submits the resignation into the system. Notices are then sent to the employee regarding exit interviews and leave. 4) On the last day, a job handover form is completed. After sign off from relevant departments, documents are sent to Finance for settlement processing.

Uploaded by

Aroosa naz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Resignation

Process Flow
 Resign given by employee.
 Concern person intimate HR by entering RESIGNATION SCAN UPLOAD
resign date so that system will automatically
show the last working date. (access should System will generate last working date
automatically according to policy.
be given to Functional Head only) • 30days notice period for confirmed
employee.
• 15days for employees on probation
Enter Resign date Last working date

Enter Last working date • Enter last working date if the


employee not serving proper
manually
notice period i.e 15/30 days.

No. of days notice No. of days notice  Accepted/Rejected by


period serve period not serve HOD
Name of HOD___________

 Send to Human Resource Department


• Meanwhile HOD will dispatch the hardcopy of signed &
accepted original resignation letter to HR Department.

• As soon HR get the intimation, HR will only authorize


to submit the resign entries in system for initiating the
process officially.
• After confirming the
entries HR will officially
Resign date Last working date submit the resignation in
system

Last working date


manually Resigned/Terminated/Death/Retired

No. of days notice No. of days notice


period serve period not serve

Accepted/Rejected by HOD
Name of HOD ____________
After resigned officially entered in system by HR.

Following emails should be sent to resigned employee

• Exit interview link


 As employee filled the exit interview form it will be accessible by HR only.

• Check your blank attendance and apply leave if any.

A link of job handing /taking over form should be send through email to HOD of
resigned employee which has to be initiated on the last working day of resigned
employee.
On last working day reminder email of job handing/taking over form link popup
to HOD. After clearance from HOD it will send to Admin department then IT
department and finally HR.

Clearance from Clearance from Clearance from Clearance from


HOD Admin IT HR

Cleared from Clearance from Clearance from Clearance from


HOD Admin IT HR

Cleared from Cleared from Clearance from Clearance from


HOD Admin IT HR

Cleared from Cleared from Cleared from Clearance from


HOD Admin IT HR
Cleared from Cleared from Cleared from Cleared from
HOD Admin IT HR
After clearance following documents link send to Finance & Accounts
department
• Original resignation letter scan link
• Exit interview link (with HR comments)
• Clearance link
• Notice period attendance (it should be generated on last working day)

Finance & accounts will make the settlement with all the deductions (if any).
Link send to HR for checking after checking from HR it will again send to F&A
for approving & issuing cheques

Prepared by Checked by Approved by


Finance & Accounts Human Resources CFO
PURPOSE OF MAKING RESIGNATION PROCESS FLOW

• Increase efficiency.
• Settlement will be done on time.
• Reduce chances of error.
• Reduce paperwork.

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