RD.020 Process Questionnaire Template

RD020 Instructions
RD.020 Process Questionnaire Template
Introduction
The Process Questionnaire provides content and structure for the interviewing activity during completion of the Current Business Baseline (RD.020).
How to Use the Process Questionnaire Template
The Process Questions worksheet contains all questions for all applications and business processes. The Oracle Business Models (OBM) process
levels I and II are populated for each question, and some questions have the process levels III and IV populated.
The library of OBM process levels can be found on the OBM Installation CD.
To sort or select a subset of the questions you may do one of the following:
A Use the AutoFilter Options
AutoFiltering has been turned on for the four OBM process level columns and the Application column. Clicking on the dropdown list icon in the upper
right corner of these columns will display a list of values to choose from.
If you choose a second filtering criteria not compatible with your first choice, the spreadsheet will return an empty list.
B Use the Advanced Filter Option
At the top of the Process Questions worksheet you will see two column headings --> OBM Level I and OBM Level II.
If you would like to filter on a combination of these two criteria, type or copy and paste the values you want to match. Make sure to leave at least one
blank row between your criteria values and the start of the process questions list.
For examples on entering filtering criteria, please see Excel Help Topic "Filter a list using the Advanced Filter Command."
1 Click a cell in the process questions list.
2 On the Data menu, point to Filter, and then click Advanced Filter.
3 To filter the list by hiding rows that don't match your criteria, click Filter the List, In Place.
To filter the list by copying rows that match your criteria to another area of the worksheet, click Copy to Another Location, click the Copy To box, and
4 then click the upp-left corner of the paste area.
5 In the Criteria Range box, specify the criteria range, including the criteria labels.
(An easy way to do this is to click in the Criteria Range box, then select the criteria range, including the criteria labels. The range is automatically filled
in for you.)
C TIPS
To view full choices in the pull down boxes for AutoFilters, you may want to expand the column width. However, to print on one page, you'll need to
readjust column widths before printing.
Page 1
RD020 Instructions
If you use the Advanced Filtering Functionality, the AutoFiltering dropdown list icons disappear. To turn AutoFiltering back on, select the column
headings desired (should be columns B through F) and select Data => Filter => AutoFilter.
If at any time you need to show all questions (filtered questions are simply hidden) go to the Data menu and choose the Filter => Show All
option.
It is strongly recommended that you save the RD.020 spreadsheet under another name locally to avoid making permanent changes to the
spreadsheet template.
Page 2
RD.020 Business Process Questionnaire Type =
Setup Metric
OBM Level I OBM Row Process
OBM Level II OBM Level III OBM Level IV Application No. Process Category Process Analysis Questions Performance
Do the budget types you prepare capture information (1) at a project or task
level? (2 ) as raw or burdened cost? (3) by time period, such as monthly, or
at completion? (4) at a detail or summary level? (5) by expenditure type?
FMBUDGETN
724 (FM) Financial Management Budgeting Manage Budgeting Phase Maintain Budgets PA G Project Set Up Process
FMBUDGETN Do you periodically review/revise the budgets prepared in the previous step?
725 (FM) Financial Management Budgeting Manage Budgeting Phase Maintain Budgets PA G Project Set Up Process
FMBUDGETN Do you maintain a history of the budget revisions prepared in the previous
726 (FM) Financial Management Budgeting Manage Budgeting Phase Maintain Budgets PA G Project Set Up step? Process
What types of budgets do you prepare? (e.g. revenue & expenses, balance
736 (FM) Financial Management Budgeting Not identified Not identified GL, PA 8 Budget Preparation sheets, capital, project etc.) Process
Do you assign roles or responsibilities to employees for each task within a
848 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up project? Set Up, Process
Do you further classify projects by a sub-category within each sector,
849 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up industry, or other category? Set Up
Who enters the Work Breakdown Structure into the system?
850 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up Process
Who enters changes, if any, for the Work Breakdown Structure into the
851 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up system? Process
Are projects required to be funded or have an agreement in place to be in
852 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up active status? Set Up
How are project related costs (e.g. sales, estimating) accumulated prior to
setting up a project? How are these costs accounted for after the project is
853 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Tracking set up? Set Up, Process
Do you transfer costs from project to project (to correct coding errors or
reallocate cost)? Who makes the transfer? Who approves the transfer?
854 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Tracking Process
FMGENRLLED What are the components/sources (requisitions, purchase orders, pending
855 (FM) Financial Management General Financial Accounting Not identified Not identified AP, PA, PO G 28 Project Tracking invoices, etc.) of a projects’ Committed costs? Set Up, Process
How many customers do you have?
1066 (FM) Financial Management General Financial Accounting Not identified Not identified AR, PA Customers Metric
FMGENRLLED How do you close an accounting period for Projects?
1246 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Period Close Process
FMGENRLLED Is the schedule to close an accounting period for Projects documented?
FMGENRLLED How long does it take to close an accounting period for Projects?
FMGENRLLED How long should it take to close an accounting period for Projects?
FMGENRLLED Is closing an accounting period for Projects a hard close or a soft close?
FMGENRLLED How are adjustments to closed periods for Projects handled?
FMGENRLLED How do you open an accounting period for Projects?
1252 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Period Open Process
FMGENRLLED Is the schedule to open an accounting period for Projects documented?
FMGENRLLED How long does it take to open an accounting period for Projects?
FMGENRLLED Who performs the tasks associated with opening an accounting period for
1255 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Period Open Projects? Process
FMGENRLLED Who performs the tasks associated with closing an accounting period for
1256 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Period Open/Close Projects? Process
FMGENRLLED Where in your accounting cycle do you run standard reports and statements
1257 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Period Open/Close for Projects? Process
FMGENRLLED Do your project periods differ from your accounting periods?
1258 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Open/Close Periods Set Up
Are there separate procedures necessary to open, close, and maintain
FMGENRLLED project periods which are different from accounting periods?
1259 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Open/Close Periods Process
FMGENRLLED How are adjustments to closed periods handled?
1260 (FM) Financial Management General Financial Accounting Not identified Not identified AR, GL, PA G 28 Open/Close Periods Process
FMGENRLLED Do you use outside vendors in your project work?
1261 (FM) Financial Management General Financial Accounting Not identified Not identified AP, PA G 28 Project Set Up Process
FMGENRLLED Are project numbers system generated or manually entered?
1262 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up Set Up
FMGENRLLED Are different organizations responsible for different projects?
1263 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up Process
FMGENRLLED Does your company manage different types of projects? What are they?
FMGENRLLED How many different project types does it manage?
1265 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up Metric
FMGENRLLED To what degree does client management influence the volume and type of
1266 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up work a customer seeks? Process
FMGENRLLED Do you complete work for public or private sector entities?
FMGENRLLED Do you define a Work Breakdown Structure (WBS) for each project?
1268 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up Set UP, Process
FMGENRLLED How many tasks are included in a typical WBS?
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Setup Metric
FMGENRLLED What tasks are involved in a typical WBS?
FMGENRLLED Do you assign roles or responsibilities to employees for each project?
FMGENRLLED How many different roles are there for each project?
FMGENRLLED What are the roles for each project?
FMGENRLLED Do you classify projects by sector, industry, or other category?
FMGENRLLED How many different classifications are there for project types?
FMGENRLLED What are the classifications for project types?
FMGENRLLED Do you employ controls (dates, expense type, etc.) to restrict charges to a
1277 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up project? Set UP, Process
FMGENRLLED How many different control types to restrict charges to a project do you
1278 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up employ? Metric
FMGENRLLED What are the control types to restrict charges to a project?
FMGENRLLED What are the project budget variables you track when monitoring project
1280 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up performance? Process
FMGENRLLED Do you use project budgets/plans for anticipated revenue, as well as cost, to
1281 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up track project performance? Process
FMGENRLLED Do you budget revenues and costs at different or the same levels of detail?
FMGENRLLED Do you validate project funding during preparation of the budget?
FMGENRLLED What are your categories of projects? (Direct, Indirect, Capital, Expense,
1284 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up etc.) Set Up
FMGENRLLED What types of work or service do tasks represent?
FMGENRLLED What type of Work Breakdown Structure do you use?
FMGENRLLED What is the maximum number of levels in the WBS?
FMGENRLLED What is the maximum number of tasks in a project?
FMGENRLLED Please provide a sample WBS.
FMGENRLLED How are Work Breakdown Structures generated?
FMGENRLLED Do you use templates for repetitive projects?
FMGENRLLED How many customers per project?
FMGENRLLED Are projects funded?
FMGENRLLED How is funding recorded?
FMGENRLLED What project status do you use?
FMGENRLLED How are projects approved for setup, charges, revenue, invoicing?
FMGENRLLED What is the project life cycle?
FMGENRLLED How are projects initiated?
FMGENRLLED Do you have indirect projects?
FMGENRLLED At what WBS level are cost and revenue budgeted?
FMGENRLLED Do you budget by type of expenditure?
FMGENRLLED What budget versions do you maintain?
FMGENRLLED What type of controls do you have on budgets?
FMGENRLLED How are budget changes handled?
FMGENRLLED Are hard limits on budgets enforced?
FMGENRLLED Do budgets include burdens?
FMGENRLLED Do you record customer contracts in the project accounting system?
Do you use Microsoft Projects? (If yes, Oracle Project Connect required.)
1308 (FM) Financial Management General Financial Accounting Not identified Define Project types PA Project Set Up Set Up
486152176.xls Page 4
Setup Metric
Do you build assets for internal use? Do you track the construction of these
1309 (FM) Financial Management General Financial Accounting Not identified Define Project types PA Project Set Up assets as projects? Set Up
Do you create projects for internal or non-billable projects?
1310 (FM) Financial Management General Financial Accounting Not identified Define Project types PA Project Set Up Set Up
Do you have a need to redirect organization or employee cost from an
1311 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up "owning" organization to a "project" organization? Set Up, Process
Do you have any unusual, or customer specific, billing cycles?
1312 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Set Up Setup, Process
Time & Expense Does the employee cost rate in Projects differ from the HR salary/wage rate?
1313 (FM) Financial Management General Financial Accounting Not identified Not identified PA Entry Setup, Process
FMGENRLLED Do you track "Committed" as well as "Actual" costs for projects?
1314 (FM) Financial Management General Financial Accounting Not identified Not identified AP, PA, PO G 28 Project Tracking Process
FMGENRLLED What are the components/sources (requisitions, purchase orders, pending
1315 (FM) Financial Management General Financial Accounting Not identified Not identified AP, PA, PO G 28 Project Tracking invoices, etc.) of a projects’ Committed costs? Set UP, Process
To what degree does your company track activities, costs, and revenues for
FMGENRLLED "Services," performed for and reimbursed by a customer?
1317 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Tracking Process
FMGENRLLED Explain the technique(s) (burdening rates, cost multipliers, etc.) that you use.
1318 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Tracking Set UP, Process
Does your organization track shared resources, (i. e., employee from Group
FMGENRLLED A works on a project managed by Group B) with respect to revenue and
1319 (FM) Financial Management General Financial Accounting Not identified Not identified PA, HR G 28 Project Tracking cost? Process
FMGENRLLED Are contracts used to fund multiple projects/tasks?
1320 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Tracking Set Up
FMGENRLLED Please provide a sample of a project budget.
1321 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up Performance
FMGENRLLED Do you use time-phased budgets?
1322 (FM) Financial Management General Financial Accounting Not identified Not identified PA G 28 Project Set Up Performance
How do you maintain your Project Billing data?
1323 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Maintenance Process
How do you audit your Project Billing data?
1324 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Maintenance Process
Which operations/processes do you want to streamline for Project Billing?
1325 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Other Process
Which operations/processes do you want to eliminate for Project Billing?
1326 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Other Process
Are there any time-intensive Project Billing operations/processes that need
1327 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Other to be addressed? Process
What business performance statistics do you monitor for Project Billing?
1328 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting Process
What are your Project Billing reporting requirements with respect to
1329 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting functional vs. foreign currencies? Setup, Process
What are your Project Billing reporting requirements with respect to
1330 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting summary or detail formats? Obtain report listing. Setup, Process
What reports do you currently generate to meet your Project Billing reporting
requirements? Provide examples of each. Include source (could be manual),
1331 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting user, frequency, number of copies. Setup, Process
Is there any Project Billing reporting requirement that your current set of
1332 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting reports does not meet? Setup
Are Project Billing reports standard across multiple Sets of Books, for
1333 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting example, subsidiaries? Setup
Are Project Billing reports standard across multiple levels within a Set of
1334 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting Books, i e., divisions? Setup
What account codes and/or descriptions are required on Project Billing
1335 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting reports? Setup
Do you provide a "key" of content/information somewhere on the Project
1336 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting Billing report? Setup
What Project Billing reports are grouped together on a regular basis and
1337 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting printed in one print run? Setup, Process
Who receives a copy of the Project Billing reports?
What is the criteria for determining who should receive a copy of any Project
1339 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting Billing report? Process
How do you update a Project Billing report’s distribution list?
Is the process to update a Project Billing report’s distribution list
1341 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting documented? Process
How long does it take to update a Project Billing report’s distribution list?
How long should it take to update a Project Billing report’s distribution list?
Who performs the tasks associated with updating a Project Billing report’s
1344 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting distribution list? Process
Is there any requirement for on-line (softcopy) distribution and/or remote
1345 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting location printing for Project Billing reports? Setup, Process
Do some of these Project Billing reports belong in report sets? Do you have
1346 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting a group of reports which are always run together? Setup
Do the separate business units run their own Project Billing reports? Process,
1347 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting Performance
486152176.xls Page 5
Setup Metric
What type of printers do you run Project Billing reports (including checks,
1348 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Reporting purchase orders etc.) on? Where are they located? Setup, Performance
Do you run Project Billing reports for different companies or cost centers?
Do you have security requirements on who can enter data for Project Billing?
1350 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Security (e.g. by company? by cost center?) Process
Do you have security reports on who can run Project Billing reports? (by
1351 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Security company, by cost center etc.) Setup, Process
Will there need to be terminal security for Project Billing?
1352 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Security Setup
Do you run security reports on a regular basis for Project Billing?
1353 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Security Process
Do you have documentation on your current system security requirements
1354 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Security for Project Billing? Process
Map each GL user to a menu structure. Will any new ones need to be
1355 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Security created for Project Billing? Setup, Process
Do you review requirements for validation rules, allowing certain Project
1356 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Validation Billing accounts to be valid with only certain other values. Setup
Do you monitor project receivables agings and/or collections effectiveness?
1357 (FM) Financial Management General Financial Accounting Not identified Not identified AR, GL, PA 29 Collections Process
Do you monitor project receivables agings and/or collections effectiveness
1358 (FM) Financial Management General Financial Accounting Not identified Not identified AR, GL, PA 29 Collections by manager? Process
1359 (FM) Financial Management General Financial Accounting Not identified Not identified AR, GL, PA 29 Collections by customer? Process
1360 (FM) Financial Management General Financial Accounting Not identified Not identified AR, GL, PA 29 Collections by organization? Process
Performance How do you determine whether indirect labor costs, such as overhead, are
1375 (FM) Financial Management General Financial Accounting Not identified Not identified GL, PA 29 Monitoring actually recovered through your billing practice? Process
Performance How do you determine whether the costs of non-labor assets are recovered
1376 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Monitoring with bill rates or mark-ups? Process
Does your company manage contract projects?
1378 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing Process
How many different contract project types, (i.e., billing method type) does
1379 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing your company manage? Metric
What different contract types does your company manage?
1380 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing Setup
To what degree does client management influence customer billing
1381 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing arrangements? Process
Do you maintain standard bill rate schedules?
1382 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing Setup, Process
How many different schedules bill rate schedules are there?
1383 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing Metric
What are the schedule types (i. e., employee, job title, non-labor resources)?
Do any project billings involve retainage?
1385 (FM) Financial Management General Financial Accounting Not identified Not identified PA Project Billing Setup, Process
Do you track distinct customer contact types, (i.e., billing shipping, technical,
1386 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing etc.)? Process
How many different customer contact types does your company track?
What are the different customer contact types?
Do you ever perform one project for multiple customers?
Do you employ multiple billing methods?
How many different billing methods do you employ?
What are the different billing methods you employ?
Do you ever use one method to bill customers and a different to accrue
1393 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing revenue, for the same project? Process
What are the control types employed to restrict billable and non-billable
1394 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing charges to a project? Setup
What types of expenditures are entered as vendor invoices?
Are Project commitments/expenditures captured in Purchasing? Payroll?
1493 (FM) Financial Management General Financial Accounting Not identified Not identified AP, PA, Payroll, PO Project Costing Accounts Payable? Setup, Process
Will you use legacy systems to feed information to Projects? (Review AMG
documentation to ensure that the information is captured correctly.)
AP, Legacy
Systems, PA,
1494 (FM) Financial Management General Financial Accounting Not identified Not identified Payroll, Purchasing Project Costing Setup, Process
Please diagram how vendor invoices and revenue are accounted?
Please provide a sample of a coded vendor invoice.
How are vendor invoice adjustments and corrections made?
486152176.xls Page 6
Setup Metric
At what level of the organization structure is revenue recognized?
How do you account for borrowed/lent resources for revenue purposes?
Are limits on revenue enforced?
Please provide samples of revenue credit reports.
Do you use write-ons and write-offs for revenue?
How are write-ons and write-offs recorded?
How are write-ons and write-offs accounted?
How often are projects invoiced?
How are invoices formatted?
1506 (FM) Financial Management General Financial Accounting Not identified Not identified AR, PA 29 Project Billing Setup
Please provide a sample of each format used.
Are invoices printed from the system or manually typed?
Is retention applied?
How are invoices numbered?
1510 (FM) Financial Management General Financial Accounting Not identified Not identified AR, PA 29 Project Billing Process
Are all invoices generated at the same time or spread over the month?
Are invoices subtotaled?
Are directs costs separate from burdens?
Is invoice printing centralized or decentralized?
Who generates and approves invoices?
Are invoicing limits enforced?
How are rates determined?
How are costs marked up?
Please provide a sample rate schedule.
Are rates scheduled by job title or employee?
How often do rate schedules change?
How often and for what reasons are rates overridden?
What invoice adjustments/corrections are made?
Who collects on invoices?
1524 (FM) Financial Management General Financial Accounting Not identified Not identified AR, PA 29 Project Billing Process
Do you have milestone invoices, scheduled payments, pre-bills, etc.?
What methods of revenue recognition are used? (time and material, percent
1526 (FM) Financial Management General Financial Accounting Not identified Not identified PA 29 Project Billing complete, etc.) Process
Do you have a standard format for invoices? Does this format include any
1527 (FM) Financial Management General Financial Accounting Not identified Not identified AR, PA Project Billing special printing considerations (logo, line format)? Setup, Process
How do you maintain your Projects data?
1601 (FM) Financial Management not identified Not identified Not identified PA FM 28 Maintenance Process
How do you audit your Projects data?
1602 (FM) Financial Management not identified Not identified Not identified PA FM 28 Maintenance Process
Which operations/processes do you want to streamline for Project Set Up ?
1603 (FM) Financial Management not identified Not identified Not identified PA FM 28 Other Process
Which operations/processes do you want to eliminate for Project Set Up ?
1604 (FM) Financial Management not identified Not identified Not identified PA FM 28 Other Process
Are there any time-intensive Project Set Up operations/processes that need
1605 (FM) Financial Management not identified Not identified Not identified PA FM 28 Other to be addressed? Process
Do you have security requirements on who can enter data for Project Set
1606 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security Up ? (e.g. by company? by cost center?) Process
Do you have security reports on who can run Project Set Up reports? (by
1607 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security company, by cost center etc.) Set UP, Process
Will there need to be terminal security for Project Set Up ?
1608 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security Set Up
Do you run security reports on a regular basis for Project Set Up ?
1609 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security Process
486152176.xls Page 7
Setup Metric
Do you have documentation on your current system security requirements
1610 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security for Project Set Up ? Process
Map each GL user to a menu structure. Will any new ones need to be
1611 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security created for Project Set Up ? Set UP, Process
Do you review requirements for validation rules, allowing certain Project Set
1612 (FM) Financial Management not identified Not identified Not identified PA FM 28 Validation Up accounts to be valid with only certain other values. Set Up
Which organizations are assigned projects/tasks/employees?
1613 (FM) Financial Management not identified Not identified Not identified PA FM 28 General Set Up
Please provide a list of job titles.
Please provide overall system flow diagram.
Please provide any other documentation on the existing system.
Do you perform project costing, project billing or both?
How do you maintain/audit your project data?
1618 (FM) Financial Management not identified Not identified Not identified PA, FM 28 Other Process
Do you have a prospect system separate from the customer information?
1619 (FM) Financial Management not identified Not identified Not identified AR, GL, PA FM 28 Other Process
What is your present security scheme for project accounting?
1620 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security Set Up
If you use roles, how many different roles have been identified?
1621 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security Metric
How is access to labor cost/rates controlled?
1622 (FM) Financial Management not identified Not identified Not identified PA FM 28 Security Process
Operations Analysis and Management FMPRODCOS Time & Expense How are sub-contracted costs included in the cost of a project?
1647 (FM) Financial Management Reporting Manage Product Costing Not identified AP, PA T 28 Entry Process
Operations Analysis and Management FMPRODCOS Time & Expense How many Time Reports are submitted?
1648 (FM) Financial Management Reporting Manage Product Costing Not identified AP, PA T 28 Entry Metric
Operations Analysis and Management FMPRODCOS Time & Expense How many Expense Reports are submitted?
1649 (FM) Financial Management Reporting Manage Product Costing Not identified AP, PA T 28 Entry Metric
Operations Analysis and Management FMPRODCOS Time & Expense If employees submit Time Reports and Expense Reports on-line, what
1650 (FM) Financial Management Reporting Manage Product Costing Not identified AP, PA T 28 Entry software and hardware are used? Process
Operations Analysis and Management FMPRODCOS Time & Expense Do employees submit Time Reports and Expense Reports on paper
1651 (FM) Financial Management Reporting Manage Product Costing Not identified AP, HR, PA T 28 Entry Process
Are costs that are associated with "borrowed" employees, (i. e., employee
Operations Analysis and Management FMPRODCOS Time & Expense from Group A works on a project managed by Group B) attributed to lending
1652 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry or project organization? Process
Operations Analysis and Management FMPRODCOS Time & Expense Do you maintain a log used to attribute the use of equipment to specific
1653 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry projects? Set UP, Process
Operations Analysis and Management FMPRODCOS Time & Expense Are purchases recorded against projects/tasks?
1654 (FM) Financial Management Reporting Manage Product Costing Not identified PA, PO T 28 Entry Set Up
Operations Analysis and Management FMPRODCOS Time & Expense What are your category of expenditures?
1655 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry Set Up
Operations Analysis and Management FMPRODCOS Time & Expense What type of expenditures are burdened?
Operations Analysis and Management FMPRODCOS Time & Expense What types of adjustments/corrections are made to expenditures?
1657 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry Process
Operations Analysis and Management FMPRODCOS Time & Expense What category and type of expenditures do you charge to projects?
Please provide an accounting diagram of the transactions for each type of
Operations Analysis and Management FMPRODCOS Time & Expense expenditure. Include natural account, clearing account, organization, debit
1659 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry and credit. Set Up
Operations Analysis and Management FMPRODCOS Time & Expense How are intercompany or intracompany charges handled?
Operations Analysis and Management FMPRODCOS Time & Expense Who approves timecards?
Operations Analysis and Management FMPRODCOS Time & Expense Are timecards entered on-line by individuals, in pre-approved batches, or
1662 (FM) Financial Management Reporting Manage Product Costing Not identified PA, Payroll T 28 Entry imported from another system? Process
Operations Analysis and Management FMPRODCOS Time & Expense Is time entered daily, or summarized for a period?
1663 (FM) Financial Management Reporting Manage Product Costing Not identified PA, Payroll T 28 Entry Process
Operations Analysis and Management FMPRODCOS Time & Expense Do you enter overtime?
1664 (FM) Financial Management Reporting Manage Product Costing Not identified PA, Payroll T 28 Entry Set Up
Operations Analysis and Management FMPRODCOS Time & Expense How is overtime charged?
1665 (FM) Financial Management Reporting Manage Product Costing Not identified PA, Payroll T 28 Entry Process
Operations Analysis and Management FMPRODCOS Time & Expense Do you bill overtime?
Operations Analysis and Management FMPRODCOS Time & Expense Is overtime calculated by the system, or by the user before entry?
Operations Analysis and Management FMPRODCOS Time & Expense What rules are used for system calculated overtime?
Operations Analysis and Management FMPRODCOS Time & Expense Which organizations are charged for labor cost?
Operations Analysis and Management FMPRODCOS Time & Expense How do you account for borrowed/lent labor resources for timecard
1670 (FM) Financial Management Reporting Manage Product Costing Not identified PA, Payroll T 28 Entry purposes? Process
Operations Analysis and Management FMPRODCOS Time & Expense Please diagram how labor cost and revenue are accounted? Include cross
1671 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry charges, burdens, direct and indirect charges. Set Up
486152176.xls Page 8
Setup Metric
Operations Analysis and Management FMPRODCOS Time & Expense Who approves expenses?
Operations Analysis and Management FMPRODCOS Time & Expense How are expense report adjustments/corrections handled?
Operations Analysis and Management FMPRODCOS Time & Expense What cost elements are entered via expense reports?
Operations Analysis and Management FMPRODCOS Time & Expense Are expenses entered in units or dollars?
Operations Analysis and Management FMPRODCOS Time & Expense How are expense report costs accounted?
Operations Analysis and Management FMPRODCOS Time & Expense What types of expenditures are entered as usages?
Operations Analysis and Management FMPRODCOS Time & Expense How are usages recorded and entered?
Operations Analysis and Management FMPRODCOS Time & Expense How is usage cost calculated and accounted?
Operations Analysis and Management FMPRODCOS Time & Expense How are usage adjustments/corrections made?
Operations Analysis and Management FMPRODCOS Time & Expense Are usages entered in units or dollars?
Operations Analysis and Management FMPRODCOS Time & Expense How is revenue calculated and accounted?
1682 (FM) Financial Management Reporting Manage Product Costing Not identified PA T 28 Entry Performance
Operations Analysis and Management FMPRODCOS Time & Expense What accounting functions are required for each type of expenditure?
Operations Analysis and Management FMPRODCOS Time & Expense At what level of detail are they recorded? (individual assets or pools)
Operations Analysis and Management FMMGTRERP What business performance statistics do you monitor for Projects?
2042 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting Process
Operations Analysis and Management FMMGTRERP What are your Projects reporting requirements with respect to functional vs.
2043 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting foreign currencies? Set Up, Process
Operations Analysis and Management FMMGTRERP What are your Projects reporting requirements with respect to summary or
2044 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting detail formats? Obtain report listing. Set Up, Process
What reports do you currently generate to meet your Projects reporting
Operations Analysis and Management FMMGTRERP requirements? Provide examples of each. Include source (could be manual),
2045 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting user, frequency, number of copies. Set UP, Process
Operations Analysis and Management FMMGTRERP Is there any Projects reporting requirement that your current set of reports
2046 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting does not meet? Set Up
Operations Analysis and Management FMMGTRERP Are Projects reports standard across multiple Sets of Books, for example,
2047 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting subsidiaries? Set Up
Operations Analysis and Management FMMGTRERP Are Projects reports standard across multiple levels within a Set of Books, i
2048 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting e., divisions? Set Up
Operations Analysis and Management FMMGTRERP What account codes and/or descriptions are required on Projects reports?
2049 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting Set Up
Operations Analysis and Management FMMGTRERP Do you provide a "key" of content/information somewhere on the Projects
2050 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting report? Set Up
Operations Analysis and Management FMMGTRERP Who receives a copy of the Projects reports?
Operations Analysis and Management FMMGTRERP What is the criteria for determining who should receive a copy of any
2052 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting Projects report? Process
Operations Analysis and Management FMMGTRERP How do you update a Projects report’s distribution list?
Operations Analysis and Management FMMGTRERP Is the process to update a Projects report’s distribution list documented?
Operations Analysis and Management FMMGTRERP How long does it take to update a Projects report’s distribution list?
Operations Analysis and Management FMMGTRERP How long should it take to update a Projects report’s distribution list?
Operations Analysis and Management FMMGTRERP Who performs the tasks associated with updating a Projects report’s
2057 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting distribution list? Process
Operations Analysis and Management FMMGTRERP Is there any requirement for on-line (softcopy) distribution and/or remote
2058 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting location printing for Projects reports? Set UP, Process
Operations Analysis and Management FMMGTRERP Do the separate business units run their own Projects reports? Process,
2059 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting Performance
Operations Analysis and Management FMMGTRERP What type of printers do you run Projects reports (including checks, Set Up,
2060 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting purchase orders etc.) on? Where are they located? Performance
Operations Analysis and Management FMMGTRERP Do you run Projects reports for different companies or cost centers?
Operations Analysis and Management FMMGTRERP How often are project performance reports generated?
2062 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting Metric
Operations Analysis and Management FMMGTRERP Do you do commitment reporting?
Operations Analysis and Management FMMGTRERP Please provide a sample commitment report.
Operations Analysis and Management FMMGTRERP Are burdens separated out for reporting?
Operations Analysis and Management FMMGTRERP Please provide samples of your major reports.
Operations Analysis and Management FMMGTRERP How are reports distributed?
486152176.xls Page 9
Setup Metric
Operations Analysis and Management FMMGTRERP What reporting is done against contracts?
2068 (FM) Financial Management Reporting Manage Reporting Not identified PA T 28 Reporting Performance
Operations Analysis and Management Do you allocate or attribute overhead costs to projects?
2074 (FM) Financial Management Reporting Not identified Not identified AP, GL, PA FMOPRTNANL 2 Other Process
Operations Analysis and Management Explain the technique(s) to allocate or attribute overhead costs to projects
2075 (FM) Financial Management Reporting Not identified Not identified PA FMOPRTNANL 2 Other (burdening rates, cost multipliers, etc.) that you use. setup, Process
Operations Analysis and Management Performance Do you monitor profitability/analysis by Project Type?
2082 (FM) Financial Management Reporting Not identified Not identified GL, PA FMOPRTNANL 28 Monitoring Process
Operations Analysis and Management Performance Do you monitor profitability/analysis by Organization (cost center, division,
2083 (FM) Financial Management Reporting Not identified Not identified GL, PA FMOPRTNANL 28 Monitoring region)? Process
Operations Analysis and Management Performance Do you monitor profitability/analysis by Business Line or Function
Operations Analysis and Management Performance Do you monitor profitability/analysis by Skill/Job?
Operations Analysis and Management Performance Do you monitor profitability/analysis by Revenue Category?
Operations Analysis and Management Performance Do you monitor profitability/analysis by Activity?
Operations Analysis and Management Performance Do you monitor profitability/analysis by Employee?
2088 (FM) Financial Management Reporting Not identified Not identified PA, GL, HR FMOPRTNANL 28 Monitoring Process
Operations Analysis and Management Performance Do you track Employee Utilization, i. e., billable versus non-billable, costs
2089 (FM) Financial Management Reporting Not identified Not identified PA, HR FMOPRTNANL 28 Monitoring versus revenues? Process
Operations Analysis and Management Performance Do you use projects to track Overhead activities and/or Product
2090 (FM) Financial Management Reporting Not identified Not identified GL, PA FMOPRTNANL 28 Monitoring Development efforts? Process
Operations Analysis and Management Performance Is "activity-based costing" an issue that is important to your company?
Operations Analysis and Management Performance Do you monitor profitability/analysis by Industry/Market Sector?
Operations Analysis and Management Performance Do you monitor profitability/analysis by Customer/Customer Type?
Operations Analysis and Management Performance How many projects do you plan to monitor?
2094 (FM) Financial Management Reporting Not identified Not identified PA FMOPRTNANL 28 Monitoring Metric
Operations Analysis and Management Performance How many different project budget variables (total cost, labor hours, etc.) do
2095 (FM) Financial Management Reporting Not identified Not identified PA FMOPRTNANL 28 Monitoring you track when monitoring project performance? Metric
Operations Analysis and Management What type of customer contracts do you track?
2096 (FM) Financial Management Reporting Not identified Not identified PA FMOPRTNANL 28 Project Tracking Performance
(PD) Product Development Do you have a different process for items associated with Projects?
#REF! Design Engineering Not identified Not identified BOM, ENG, PA, PJM 953 15 Control Rules Process
(PD) Product Development Do you establish a project for the new product?
#REF! Design Engineering Not identified Not identified PA, PJM 953 18 Costing Process
Strategic Enterprise ABM, ACTIVA, GL, Product/Customer Planning the expenditure is one requirement but do you track capital
#REF! Management Activity Based Costing Not identified Not identified FA, PA Cost expenditures to assure that these investments are actually made? Process, setup
Is continuous improvement, cost tracking and control a high priority
Strategic Enterprise Product/Customer organizational initiative and if so, what key performance indicators do you
#REF! Management Activity Based Costing Not identified Not identified ACTIVA, GL, PA Cost use to track those improvements? performance, Metric
What kind of cost system(s) do you use? (i.e.. Standard Cost, Activity
Strategic Enterprise Product/Customer Based) In situations where the in process times are lengthy how do you
#REF! Management Activity Based Costing Not identified Not identified ACTIVA, GL, PA Cost manage and track those costs on a periodic basis? Process
Is your inter-company transfer pricing policies cost plus or markup based
Strategic Enterprise ACTIVA, GL, AR, Product/Customer and is it causing an inflation of manufacturing cost to generate more profit for
#REF! Management Activity Based Costing Not identified Not identified OM, PA Cost the producing plant? Setup
Strategic Enterprise ABM, ACTIVA, GL, Product/Customer Do you trace costs to activities or processes?
#REF! Management Activity Based Costing Not identified Not identified PA Cost Setup
Strategic Enterprise ACTIVA, GL, PA, Product/Customer Is product and inventory valuation based on volume based drivers, such as
#REF! Management Activity Based Costing Not identified Not identified Costing Cost labor and machine hours? Setup
Strategic Enterprise ABM, ACTIVA, GL, Product/Customer Does the product design take into account product manufacturing total cost
#REF! Management Activity Based Costing Not identified Not identified PA Cost and product profitability? Setup, Process
Strategic Enterprise ABM, ACTIVA, GL, Product/Customer Are order sizes, shipping arrangements, or supply chain efficiencies based
#REF! Management Activity Based Costing Not identified Not identified PA Cost on activity costs and profitability? Setup, Process
Do you identify the indirect costs to a business line such as design
Strategic Enterprise ABM, ACTIVA, GL, Operational and engineering, order entry, distribution and marketing efforts? How is this
#REF! Management Activity Based Costing Not identified Not identified PA Strategic Control done. Process, setup
Strategic Enterprise ABM, ACTIVA, GL, Operational and Do you track costs to validate continuous improvement initiatives?
#REF! Management Activity Based Costing Not identified Not identified PA Strategic Control Process, setup
Considering your company cost structure, where is the greatest opportunity
Strategic Enterprise ABM, ACTIVA, GL, Operational and to reduce cost? Material, Direct Labor, Engineering, overhead, etc.
#REF! Management Activity Based Costing Not identified Not identified PA Strategic Control Process, setup
Strategic Enterprise ABM, ACTIVA, GL, Operational and Do you view your plants as profit centers and therefore need to administer
#REF! Management Activity Based Costing Not identified Not identified PA Strategic Control transfer pricing policies? Setup
Who are your buyers? How many are there? Where are they located?
#REF! OPM (PR) Procurement Ordering not identified not identified PO,AP, HR PRORDERING 3 Buyers Setup
How do you maintain your new product introduction data?
#REF! OPM Product Development Design Engineering Make Preliminary Design Make Detailed Design LAB, PA Maintenance Process
Do departments charge their time against these projects?
#REF! OPM Product Development Design Engineering Make Preliminary Design Make Detailed Design PA Maintenance Process
Do you establish a project for the new product?
#REF! OPM Product Development Design Engineering Design Initial Concept Review Concept Viability PA,PJM Costing Process
Do you have a different process for items associated with Projects?
#REF! OPM Product Development Product Maintenance Manage Product Design Database Maintain Item Master Database Formula, PA Control Rules Process
486152176.xls Page 10
RD.020 Business Process Questionnaire
Revisit
Response Y/N
486152176.xls Page 11
RD.020 Business Process Questionnaire
Revisit
Response Y/N
486152176.xls Page 12
Sheet2
Do you have security restrictions on who can process certain functions (e.g., print checks, void checks, etc.) for
Employee Expense? (e.g., by company, by cost center, by position) Please describe restrictions.
Do you match your AP invoice with the PO?
How do you match AP invoice data with PO data? What types of data and tolerances?
How do you match vendor information to your fixed assets systems when purchasing assets?
Do you match your receipts with the PO's?
Do you require 2, 3 or 4 way matching? Please specify which one.
Are there payment terms, not defined in Accounts Payable, that need to be defined for Purchasing to order
goods/services?
Do you receive invoices at a central location?
Do you have single or multiple bill-to locations?
Do you have single or multiple ship-to locations?
If purchasing is decentralized, how many operating units are required to support purchasing security requirements.
How does a buyer communicate a modified PO or requisition if no change request/authorization from the requisitioner is
needed?
How do you select vendors to fill requisitions and place PO's?
How are requisitions issued?
What is the approval process for requisitions?
Who can approve requisitions (e.g., the requesters, manager, etc.)?
What criteria (e.g., value, commodity, plant, budget, other) is used for approval of requisitions?
Do you automatically or manually generate requisition numbers?
Can any employee potentially submit a requisition and/or PO? If not, what type of employees can do so? What percent
of your employee base does this include?
Are your buyers assigned to certain vendors, commodities, or items? Please provide list os assignments.
What is the approval process for each buyer?
What are the purchasing limits for each buyer?
Does the buyer merge requisitions together for a single order? Describe process.
Are purchase orders created from requisitions generated in other businesses? Describe how this is currently done.
What types of purchase orders do you use (e.g., Standard, Blanket, Contract, etc.) and for what purpose?
How do you define each purchase order type?
How many purchase orders do you issue monthly?
On the average, how many ordered items (lines ordered) are on a PO?
What is the approval process for purchase orders?
Do you modify existing purchase orders? Describe process.
Do you update or change the accounting distribution information for line items in your purchase orders?
Do you close purchase orders before they have been actually received & invoiced? Describe.
Do you attach text (e.g., quality or material specifications, etc.) to your purchase order? How much text is required
(provide worst case sample)?
Do you automatically (by system) or manually generate purchase order numbers?
How do you decide who to buy from?
What do you do when you want to stop purchasing from a particular vendor?
Are foreign currency conversions used? If so, how are exchange rates updated?
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