RD.050 B R S: Core HR

AIM
RD.050 BUSINESS REQUIREMENTS

SCENARIOS
FUJAIRAH CHAMBER OF COMMERCE
Core HR
Author: Raqmiyat Consultant
Creation Date: 28-April, 2014
Last Updated:
Document Ref: RD050_CORE_V3.0
Version: 3
Approvals:
Name Signature & Date
Mr.
Mr.
Copy Number_____
Core HR RD.050 Business Requirements Scenarios Doc Ref: RD050_CORE_V3.0
September 4, 2014
Document Control
Change Record
3
Date Author Version Change Reference
28Apr-14 Feras Ahmad 1.0 No Previous Document

08-May-14 Feras Ahmad 3.0 No Previous Document
Reviewers
Name Position
Mr. Kashif Project Manager – Raqmiyat

Mr. Sultan HR manager
Distribution
Copy No. Name Location
1 Library Master Project Library

2 Project Manager
3
4
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover,
for document control purposes.
Document Control iii

Core HR RD.050 Business Requirements Scenarios Doc Ref: RD050_CORE_V3.0
September 4, 2014
Contents
Document Control...................................................................................................................ii
Implementation Scope.............................................................................................................4
Business Process Identification..............................................................................................5
CHR – Organizations / Organizational Structure..............................................................6
CHR - Locations.......................................................................................................................7
CHR – Grade Structure...........................................................................................................8
CHR – Jobs................................................................................................................................9
CHR – Employee/Personnel Structure..............................................................................10
CHR – Employee Basic/Personal Information.................................................................11
CHR – Employee Assignment Information.......................................................................13
CHR – Employee Address....................................................................................................14
CHR – Employee Phone Numbers......................................................................................15
CHR – Employee Contact/Dependents/Beneficiaries Information..............................16
CHR – Employee Qualifications..........................................................................................18
CHR – Employee Termination.............................................................................................19
Open and Closed Issues for this Deliverable....................................................................20

Open Issues......................................................................................................................20
Closed Issues...................................................................................................................20
Document Control iii

Core HR RD.050 Business Requirements Scenarios Doc Ref: RD050_CORE_V3.0 September 4, 2014
Implementation Scope
This Requirement Definition Document (RD050) for Oracle Core HR documents the Core HR Requirements by Human Resources function of
FUJCCI.
Business Process Identification

Core HR RD050 covers the following processes/functionalities
- CHR – Organizations / Organizational Structure
- CHR – Locations
- CHR – Grade Structure
- CHR – Jobs
- CHR – Positions
- CHR – Employee Structure
- CHR – Workforce/Headcount Budgeting
- CHR – Employee Basic/Personal Information
- CHR – Employee Assignment Information
- CHR – Employee Address
- CHR – Employee Phone Numbers
- CHR – Employee Contact/Dependents/Beneficiaries Information
- CHR – Employee Qualifications
- CHR – Employee Termination
- CHR – Employee Compensatory Time Off Days (Days in Lieu)

CHR – Organizations / Organizational Structure
Process: Business Function: Date:

CHR – Organizations / Organizational Structure Human Resource 27-Mar-2014
Control Number: Mapping Team: Process Owner:
CHR – 01 FUJCCI/RAQMIYAT FUJCCI HR Department
Librarian: Priority (H, M, L): Core? (Y/N):
FUJCCI/RAQMIYAT H Y
Process Number: Description:

CHR – 01 FUJCCI HR Department should be able to depict their organizational structure in Oracle HRMS - Core HR
Assumptions N/A
Description:
This event will be initiated when HR needs to do the following:
Event
 Create/Define New Organizations (Department , Section, Branch, Center, Office)
 Update Organization
 Update Organization Hierarchy
Number: Type: Source Agent:
CHR – 01 System HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Organizational Structure on Oracle HRMS – Core HR
Elementary
Process ID # Description Type Result Agent Status
Business Function
FUJCCI Organizational Structure should be depicted in Oracle Organizations

CHR – 01.1 System – Organizations Oracle Core HR HR Professional
HRMS – Core Human Resources (Core HR) Created
HR Professional should be able to do the following: Organizations
 Create Organizations Created,
CHR – 01.2 System – Organizations Oracle Core HR HR Professional
 Update Organizations Updated,
 Inactivate Organizations (End Date Organizations) Inactivated
Organizations should be differentiable as per the following
types:
 Department
System – Organization
CHR – 01.3  Section Oracle Core HR HR Professional
Organization Type Type
 Branch
 Center
 Office
Organization type should be a mandatory field to be filled by System – Organization
CHR – 01.4 Oracle Core HR HR Professional
the HR Professional Organization Type Type
 HR Professional should be able to define
organization hierarchy (Department, Section, System – Organization Organization
Branch, Center, Office) and be able to update the Hierarchy Hierarchy
hierarchy, whenever required
CHR - Locations

CHR – Locations Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT L Y

CHR – 02 FUJCCI HR Department should be able to enter and maintain FUJCCI Locations in Oracle HRMS – Core HR
Assumptions N/A
Description:
Event This event will be initiated when HR needs to do the following:
 Create/Define New Locations
 Update Locations
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Locations on Oracle HRMS – Core HR
Elementary
Business Function
HR Professional should be able to do the following: Locations

 Create/Define Locations Created,
CHR – 02.1 System – Locations Oracle Core HR HR Professional
 Update Locations Updated,
 Inactivate Locations (End Date Locations) Inactivated
CHR – Grade Structure

CHR – Grade Structure Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 03 FUJCCI HR Department should be able to enter and maintain FUJCCI Grade Structure in Oracle HRMS – Core HR
Assumptions N/A
Description:
Event
 Create/Define New Grades
 Update Grades
 Define & Maintain Grade Rate (Salary Ranges for Grades)
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Grade Structure on Oracle HRMS – Core HR
Elementary
Business Function
HR Professional should be able to do the following:

System – Grades
 Create/Define Grades
CHR – 03.1 Grade Description Oracle Core HR Created, Updated, HR Professional
 Update Grades
Inactivated
 End Date Grades
Grades
Following FUJCCI Grade Levels should be defined in the system: System –
CHR – 03.2 Oracle Core HR Defined/Created HR Professional
 1 ,2,3,4,5,6,7,8,9,10,11,12,13,14 Grade Description
CHR – 03.3 Salary ranges for each grade level could be defined in the system System – Grade Rate Oracle Core HR Grades Defined HR Professional
CHR – Jobs

CHR – Jobs Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 04 FUJCCI HR Department should be able to enter and maintain FUJCCI Jobs (Functional Titles/Designations) in Oracle HRMS – Core HR
Assumptions N/A
Description:
 Create/Define New Jobs
 Update Jobs
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Jobs (Functional Titles/Designations) on Oracle HRMS – Core HR
Elementary
Business Function
HR Professional should be able to do the following: Jobs

 Create/Define Jobs System – Jobs Created,
 Update Jobs Updated,
 End Date Jobs Inactivated
Jobs - Valid
CHR – 04.2 Jobs should be associated to valid grades System – Jobs Oracle Core HR HR Professional
Grades
Jobs - Valid
CHR – 04.3 System should be able to keep job names in Arabic as well System – Jobs Oracle Core HR HR Professional
Grades
CHR – Employee/Personnel Structure

CHR – Employee/Personnel Structure Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 07 FUJCCI HR Department should be able to enter and maintain FUJCCI Employees/Personnel Structure in Oracle HRMS – Core HR
Assumptions N/A
Description:
Event
 Define Employee /Labor Contracts Type
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Employees/Personnel Structure on Oracle HRMS – Core HR
Elementary
Business Function
System should be able to record and maintain following

employee types:
System – Person Types
CHR – 07.1  UAE National Oracle Core HR HR Professional
Person Types Updated
 Expat
 Special Contract
System should be able to record and maintain candidates and System – Person Types
applicant records Person Types Updated
System should be able to record and maintain Contacts and System – Person Types
External records Person Types Updated
Trainees
System should be able to allow transfers from Trainees to System – Enter &
CHR – 07.4 Oracle Core HR transferred to HR Professional
Direct Hires Maintain – Assignment
Direct Hires
CHR – Employee Basic/Personal Information

CHR – Employee Basic/Personal Information Human Resource 25-Sep-2012
FUJCCI/RAQMIYAT H Y

CHR – 08 FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Basic/Personal Information in Oracle HRMS – Core HR
Assumptions N/A
Description:
Event
 Hire Applicant
 Create Employee
 Update Employee
Mechanisms:
FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Basic/Personal Information in Oracle HRMS – Core HR
Elementary
Business Function
Employee
HR Professional should be able to create and maintain System – People – Enter
CHR – 08.1 Oracle Core HR Created & HR Professional
employee records. and Maintain
Updated
CHR – 08.2 System should allow to maintain the following employee System – People – Enter Oracle Core HR Employee HR Professional
basic/personal information: and Maintain Created &
 Employee Name Updated
- Title
- First Name
- Father Name
- Grandfather Name
- Great Grandfather Name
- Family Name
 Employee Number auto generation number
( administration letter number + hire date+0001)
 Emirates ID Number
 Gender
 Birth Date
Elementary
Business Function
 Place of Birth
 Age
 Social/Marital Status
 Administration Letter Number
 Hire Date
 Email Address (Official Email Address)
 Office Extension Number
 Nationality at Birth
 Present Nationality
 Educational Level
 Religion
Employee
System should also allow to enter/update employee names in System – People – Enter
CHR – 08.3 Oracle Core HR Created & HR Professional
Arabic and Maintain
Updated
CHR – Employee Assignment Information

CHR – Employee Assignment Information Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y
Description:
Process Number:
FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Assignment (Employee Organization, Job Detail) in Oracle
CHR – 09
HRMS – Core HR
Assumptions N/A
Description:
Event
 Hire Applicant
 Create Employee
 Update Employee
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Employee Assignment (Employee Organization, Job Detail) in Oracle HRMS –
Core HR
Elementary
Business Function
System – People – Enter Employee

HR Professional should be able to create and maintain
CHR – 09.1 and Maintain - Oracle Core HR Assignment HR Professional
Employee Assignment records.
Assignment Updated
Employee
System – People – Enter
System should pop up a warning message to notify the Assignment –
CHR – 09.2 and Maintain - Oracle Core HR HR Professional
mismatch of Job and Grades Warning Message
Assignment
displayed
System should be able to record and maintain employee’s Employee
CHR – 09.3 and Maintain - Oracle Core HR HR Professional
Current Working Status (People Group Field) Assignment
Assignment
CHR – Employee Address

CHR – Employee Address Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 10 FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Addresses in Oracle HRMS – Core HR
Assumptions N/A
Description:
 Enter Employee Address
 Update Employee Address
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Employee Addresses in Oracle HRMS – Core HR
Elementary
Business Function
Employee
HR Professional should be able to enter and maintain System – People – Enter
CHR – 10.1 Oracle Core HR Address Created, HR Professional
Employee Addresses in the system and Maintain - Address
Updated
HR Professional should be able to enter and maintain multiple
addresses for employees wherever needed, differentiated by Employee
CHR – 10.2 the following address type: Oracle Core HR Address Created, HR Professional
and Maintain - Address
 Current/Present/UAE Address Updated
 Home Country / Permanent Address
Following Address Styles: Employee
CHR – 10.3 - United Arab Emirates Oracle Core HR Address Created, HR Professional
and Maintain - Address
- Generic (For all other countries) Updated
CHR – Employee Phone Numbers

CHR – Employee Phone Numbers Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 11 FUJCCI HR Department should be able to enter and maintain Employee Phone/Contact Numbers in Oracle HRMS – Core HR
Assumptions N/A
Description:
 Enter Employee Phone Numbers
 Update Employee Phone Numbers
Mechanisms:
HR Business User / Personnel to maintain Employee Phone/Contact Numbers in Oracle HRMS – Core HR
Elementary
Business Function
Employee Phone
HR Professional should be able to enter and maintain System – Employee –
CHR – 11.1 Oracle Core HR Numbers Created, HR Professional
Employee contact numbers in the system Phones
Updated
HR Professional should be able to enter and maintain
following types of Phone/contact numbers: Employee Phone
System – Employee –
CHR – 11.2  Cell/Mobile Phone Oracle Core HR Numbers Created, HR Professional
Phones
 Home Updated
 Work
CHR – Employee Contact/Dependents/Beneficiaries Information

CHR – Employee Contact/Dependents/Beneficiaries Information Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y
Description:
Process Number:
FUJCCI HR Department should be able to enter and maintain FUJCCI Employee Contact/Dependents/Beneficiaries Information in Oracle
CHR – 12
HRMS – Core HR
Assumptions N/A
Description:
 Create Employee Contact
 Update Employee Contact
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Employee Contact/Dependents/Beneficiaries Information in Oracle HRMS – Core
HR
Elementary
Process ID # Description Type Business Result Agent Status
Function
HR Professional should be able to enter and maintain employee Employee

CHR – 12.1 contacts (Emergency Contacts / Dependents / Beneficiaries) Oracle Core HR Contacts Created, HR Professional
Contacts
information in the system Updated
HR Professional should be able to save following information:
• Social Status
• Passport Expiry Date
• Visa Expiry Date
• Residence Visa (Check Option)
Employee
• Life Insurance Beneficiaries (Yes / No) System – Employee –
CHR – 12.2 Oracle Core HR Contacts Created, HR Professional
• Health Insurance (SIT : Employee Name , Insurance Card Contacts
Updated
number , insurance grade , company name , issue date ,
expiry date)
• Housing allowance
• Transportation Allowance
• Cost of living Allowance
Elementary
Process ID # Description Type Business Result Agent Status
Function
System should send an email alert to the following personnel when

Employee
the employee’s contact’s passport or visa is about to be expired: System – Employee –
CHR – 12.3 Oracle Core HR Contacts Created, HR Professional
 Respective Employee Contacts
Updated
 HR Officer
System should send an email alert to HR Officer to request the
CHR – 12.4 issuance of Daman Health Insurance Card to the employee’s Oracle Core HR Email Alert HR Professional
Contacts
contact every month till the Daman Card has been issued
CHR – Employee Qualifications

CHR – Employee Qualifications Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 13 FUJCCI HR Department should be able to enter and update Employee Qualification Details in Oracle HRMS – Core HR
Assumptions N/A
Description:
Event
 Enter / Update Employee Qualification
Mechanisms:
HR Business User / Personnel to enter and update Employee Qualification Details in Oracle HRMS – Core HR
Elementary
Business Function
HR Professional should be able to enter Employee System – Employee – Qualification

Qualification details in the system Qualifications record created
System – Employee – Qualification
CHR – 13.2 No subject details is required Oracle Core HR HR Professional
Qualifications record created
System should be able to record the tuition fee sponsorship System – Employee – Qualification
information Qualifications record created
CHR – Employee Termination

CHR – Employee Termination Human Resource 27-Mar-2014
FUJCCI/RAQMIYAT H Y

CHR – 14 FUJCCI HR Department should be able to terminate employees in Oracle HRMS – Core HR
Assumptions N/A
Description:
Event
 Terminate Employees
Mechanisms:
HR Business User / Personnel to terminate employees in Oracle HRMS – Core HR
Elementary
Business Function
HR Professional should be able to enter the Employee System – Employee – Employee

Termination details End Employment Terminated
System should allow to enter resignation notification date and System – Employee – Employee
the actual termination date End Employment Terminated
System should be able to record following Leaving Reasons:
 Resignation System – Employee – Employee
 Retirement End Employment Terminated
 Deceased
System should send email notifications to the following
personnel / users notifying about the employee’s separation
System – Employee – Employee
CHR – 14.4 from the organization : Oracle Core HR HR Professional
End Employment Terminated
 Supervisor
 HR Professional
CHR – 14.5 Letter – 1 (Resignation Acceptance Letter) System Core HR HR Letter HR Professional
CHR – 14.6 Letter – 2 (Final Settlement Receipt) System Core HR HR Letter HR Professional
CHR – 14.7 Letter – 2 (Experience Letter) System Core HR HR Letter HR Professional
Employee
System should allow HR Professional to reverse the
CHR – 14.8 System Core HR Termination HR Professional
Termination
Reversed
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

RD.050 B R S: Core HR

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AIM

RD.050 BUSINESS REQUIREMENTS

Name Signature & Date

Date Author Version Change Reference

28Apr-14 Feras Ahmad 1.0 No Previous Document

Mr. Kashif Project Manager – Raqmiyat

Copy No. Name Location

1 Library Master Project Library

Document Control iii

Business Process Identification..............................................................................................5

CHR – Organizations / Organizational Structure..............................................................6

CHR – Grade Structure...........................................................................................................8

CHR – Employee/Personnel Structure..............................................................................10

CHR – Employee Basic/Personal Information.................................................................11

CHR – Employee Assignment Information.......................................................................13

CHR – Employee Address....................................................................................................14

CHR – Employee Phone Numbers......................................................................................15

CHR – Employee Contact/Dependents/Beneficiaries Information..............................16

CHR – Employee Qualifications..........................................................................................18

CHR – Employee Termination.............................................................................................19

Open and Closed Issues for this Deliverable....................................................................20

Document Control iii

Business Process Identification

- CHR – Organizations / Organizational Structure

- CHR – Grade Structure

- CHR – Employee Structure

- CHR – Workforce/Headcount Budgeting

- CHR – Employee Basic/Personal Information

- CHR – Employee Assignment Information

- CHR – Employee Address

- CHR – Employee Phone Numbers

- CHR – Employee Contact/Dependents/Beneficiaries Information

- CHR – Employee Qualifications

- CHR – Employee Termination

- CHR – Employee Compensatory Time Off Days (Days in Lieu)

CHR – Organizations / Organizational Structure

Process: Business Function: Date:

Process Number: Description:

FUJCCI Organizational Structure should be depicted in Oracle Organizations

Process: Business Function: Date:

Process Number: Description:

HR Professional should be able to do the following: Locations

CHR – Grade Structure

Process: Business Function: Date:

Process Number: Description:

HR Professional should be able to do the following:

Process: Business Function: Date:

Process Number: Description:

HR Professional should be able to do the following: Jobs

CHR – Employee/Personnel Structure

Process: Business Function: Date:

Process Number: Description:

System should be able to record and maintain following

CHR – Employee Basic/Personal Information

Process: Business Function: Date:

Process Number: Description:

CHR – Employee Assignment Information

Process: Business Function: Date:

System – People – Enter Employee

CHR – Employee Address

Process: Business Function: Date:

Process Number: Description:

CHR – Employee Phone Numbers