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Q.M.I.S.
QU,!\UTY MANAGEMENT INFORMATION SYSTEM

-Is an electronic tool that supports the quality system of the project
through:

l).Trac\dng the quality development, inspection implementation and measures,

2).And serving as primary source of communication for inspection activities such
3).Achieving the quality measures of R.F.I, Surveillance and Quality status as R.F.I
. and Logbook entry between the P.I.D, P.M.T and Contractor.

Is the main custodian of the Q.M.LS the other

concerned parties will be involved in the work flow such as: P.M .T, Contractor QC,
Managt.!r, proponent and other parties for their action and info.

- Is a senior quality inspector in different field

of discipline assign in the project.

- Responds and closes The R.F.I issued by

the conl:ractor and to initiate and close the surveillance / logbook entry.

l).R.F.1 Processes
2).Surve'illance Processes
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- Is a notif ication from Saudi Aramco Project

Inspec1:ion Division (SAPID) to Contractor and Saudi Aramco Project Management
Team (SAPMT) regarding the Violation, Pro active notification and General
Comm,ent.

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The selection of appropriate category by P.I.D inspector is based on inspection

findlnll during site visit.

- P.I.D Inspector shall initiate Violation Logbook Entry to any non-

conformity against to Saudi Aramco Standard, quality plan, procedure and
contra't:t of Schedule Q. the violation will be closed only upon the satisfactory
reply f!'Om Contractor QC and SAPMT.

).Pro ctive otifiCat 0 P.I.D Inspector shall initiate Pro active notification
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logbool< Entry if the activities is way of violation or a potential violation my occu r.

l·Gen lral Commen - P.I.D Inspector shall initiate General Comment Logbook
Entry tl:1his regular inspection or visit at the project.
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a.c.iv •• RFI

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IReql.!est f or Inspection (R.F.n in Q.M.I.S has 5 Categories

The se ection of appropriate category by P.I.D Inspector is based on R.F.I
Inspeclion result these is the 5 category:

eel and cce ed - P.LO Inspector shall select this category if the R.F.I
was physically inspected and accepted the inspection point at this point the R.F.I
is clOSE'd.

b 0 - P.LO Inspector shall reject the issued R.F.I if the activities is

not rea dy for inspection. the R.F.I will be in open rejection disposition status in
Q.M.I.S and will be closed when the final inspection is completed and accepted .

•Vi ' - P.LO Inspector shall reject the issued R.F.I if the inspection resulted
in viola'tion to Saudi Aramco standards, Procedure and International Code and
R.F.I wi II be kept open and will be closed when the corrective action is completed
and ac(:epted .

•On-.lo - The P.LO Inspector may place the issued R.F.I "on hold" status if
there i~, deficiency minor and can be rectified within few hours.

peeted D Accepted - The P.LO Inspector shall select this

category if he is not able to attend the requested R.F.I due to urgent mandatory
managc!ment matter but decided to accept the R.F.I the R.F.I is closed in this
instancl,!s.
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EXPLAIN WHAT IS ITP? v

A dOClJmented Inspection Test Plan covers the project activities with
corresponding Checklist and level of inspection from contractor to client (Saudi
AramC(l) also include the reference standard number.

J1 -- Make a powerful set of quality documents referencing the specific

inspection work items, covering all possible inspection activities using the pre-
develop (SAle) and Saudi Aramco Test Result (SATR).

- I::ach checklist contain complete acceptance criteria for each and every
specific inspection activities check item per inspection work item,per discipline
eliminat ing the need to retrieve the applicable standard for inspection point in
questiol1.

wt!at is your action when you observe a Non- Conformity

items or activity in the Project

First if Non-Conformance is observe Log Book Entry will be notify to the

contractor quality team and let the contractor issued internal NCR and if "After
the fact" high level violation NCR from Aramco inspector will be raised.
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iJ a er P.Q.M - Assigns other user's to Q.M.I.S approves

SATIP and SAIC and view R.F.I and surveillance/logbook entry.

-Initiates R.F.I and notifies PIO, PMT, Contractor QC

.PID Inspector - Responds and closes the R.F.I issued by Contractor and to
initiate md close surveillance/logbook entry.

ep se . • e - Responds to the R.F.I Issued by Contractor and

surveill<lnce/logbook entries issued by Project Inspection (PID) Inspector.

QC - Responds to R.F.I issued by initiator and record rebuttals to

PIO replies,replies to surveillance/logbook entry issued by PIO inspector.

).,Con actor Q . - Upload SATIP and SAIC applicable to the project,can view
R.F.I and surveillance/logbook entry.

lance Report ( CRJ - Can be issued by inspection department

personl'el for violation against Saudi Aramco standard, procedure and contract
encount ered during the execution of their work.

4 Types of Inspection :

.:wJ,nn"illance - The PIO inspector visit to the project work site to observe and
inspect che construction or Equipment installation activities without prior
invitaticm by the contractor.

n - work activities must notproceed without the approval of a

designated organization or authority.
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). itt ~ Point - Work activities can proceed after notifying the designated
organization or authority, Contractor QC has full responsibility to performing
inspection activities during the work activity .

• e "!W Poin - Work activity cannot proceed without first ensuring the review
and apl:roval of applicable documents or personnel qualification by a designated
organization or authority.

The Inspector working for Saudi Aramco to perform

"Surveillanoo" , " Hold", "Witness" & Reviews pOint inspections
on work done by contractor to ensure compliance to Saudi
Aramco design and mandatory documents requirements, using
expertise, education and training as applicable .

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The Inspector working for contractor or manufacturer to
ensure that the work is performed in accordance with the
design and the applicable standards required by Saudi Aramco.

l).Perfo rmance of direct point inspection in the field of RFI and Surveillance
Based.
2).Revie lNing and validating the test result in related of inspection point.
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3).Revil::wing and approving pr.oject and Contractor quality documents and quality
personnel.

4).Ensul·ing Contractor compliance in Saudi Aramco mandatory document on

capital project.

5).lnter Jreting and improving of technical requirement of Saudi Aramco and

Contra(:tor by reviewing the Standard and procedure.

6).PID has responsible for quality monitoring of all stages construction and pre-
commissioning up to the final acceptance to ensure compliance with the
applicahle standard and project specification .

7).PID CJverage begin with the review the engineering drawing and project
propos;:11and details Design.

8).PID will assist the PMT to enforcing and interpreting the company standard and
specification.

"he Saudi Aramco Quality inspector Responsibilit ies

Before Construction

l).The 5.audi Aramco quality inspector has the responsibility to assist the project
team during the design phase of the project life cycle, usually by reviewing the
partial Emgineering drawing and on occasion reviewing the project proposal
requirements.
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During Construction

2).Thesl~ is where most of the Saudi Aramco quality inspector activities lie, where
he runs Pro-active and RFI based inspection and review's as well as support the
project team in his technical discipline and expertise and contributes to the safety
of the project personnel and property.

During Closeout Acceptance

3).The !:,audi Aramco quality inspector participate in the punch listing of the
project and offers his expertise in assisting SAPMT in finalizing closure on all
outsta ding items on the F.E.I.L (Final Exception Items List) .

Inspection Department Responsibilities

l).Prov[des Quality Assurance for capital project to ensure Contractor's, quality

personnel and processes are effective, and that new facilities are constructed in
compliclnce with applicable company and industry, engineering standard and
company policies and procedures.

2).Provi de Quality Assurance services to all facets of company suppliers

qualific;:ltion, and materials and equipment acquisition.
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3).Provide Quality Assurance services that ensure industrial radioactive

equipment is maintain, store and operated safely at all times and that all NOT
personn el are adequate trained and certified for the work they perform.

4).Provide Quality Assurance services that ensure the safe operation of all lifting
equipmmnt working on company facil ities.

Ty 'cal da or the Ins ectors

1). Day begin with checking the action items at the office.

• Checking RFI
• Reviews (Drawing and Submittals ...etc)

2).Mee1 ings

3).Checking up on technical issues needed for a day

4).Golnmto the Site's

• Go around surveillance for about 15 minutes

• Why?
• Pro active observation
• Learn and ask ... workers,foreman,Contractor QC and PMT

~).Resp';,"d's to the RFI

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ent specifying which procedures and associated resources

shall be ilpplied by whom and when to a specific project, product, process or
contract. (150-9000)

• W hen preparing a Quality Plan, the processes applicable to the contract

shall be defined and documented.

• 1)" Scope
• 2)" Normative References
• 3), Terms and Definitions
• 4)" Quality Management System
• 5)" Management Responsibility
• 6)" Resource Management
• 7), Project Execution (Product Realization)
• 8)" Measurement, Analysis and Improvement

)(ii'the planned and systematic activities

implemEmted within the quality system, and demonstrated as needed, to provide
adequatl! confidence that an entity will fulfill requirements for quality,

operational techniques and activities that are used

to fuifill l'equirements for quality.
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This Scheo,ule describes COMPANY's minimum requirements for CONTRACTOR's Quality System

CONTRACI'OR shall implement for this Contract a Quality Management System in accordance
with the Iiltest version of ISO 9001 (Quality Management Systems· Requirements), which is
incorporal ed herein by reference and this Schedule "Q".

CONTRACI'OR shall plan, organize, control and execute all WORK in accordance with
CONTRACI'OR's Quality Plan(s), Inspection and Test Plans (iTPs) and documented procedures.

In accorda llce with ISO 9001, CONTRACTOR's top management shall review the project specific
Quality SY3tem every six months to ensure that the system is suitable, adequate and effective.

CONTRACI'OR shall provide resources to implement the Quality System as set forth in this
Contract.

CONTRACTOR shall comply with the Design Phase requirements of CONTRACTOR's

approved Quality Plan and this Schedule "Q".
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CONTRACTOR shall include as part of his plan for measuring, monitoring, analysis and
improvem,::nt of his processes, how the plan·do·check·act cycle is driven wit hout end on this
project.

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CONTRACTO R and Subcontractor Quality Personnel Qualification Requirements.

SAUDI A HAMCO Standards and Procedures Containing Quality Requirements

Quality Requirements for CONTRACTOR Supplied Materials

QUlliity Requirements for the Construction Phase

Sur1mary of Q ua lity Syste m Delive rables

Project Specific Quality Requirements

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Inspector Enter.'
Surveillance

Selects Appropriate Category

1) No \'Iolntlnn- PrOl'lrtlvp Nnli'lrl1linn
2) No Vlolalion- General Commen!>
3) Slon:lords Vlolo1ion

QC Personnel
Receives
Nolifiealion

1
Aflersatlsfaclory reply fro the UC personnel
ondjorPM the iurvlllllancQ IIlIm II cllXee by the
inspector