Scanning Guide For Small Colour MFD'S: This Guide Covers The Following Machines

Scanning Guide for Small Colour MFD’s
This guide covers the following machines:
• Bizhub C10/ Magicolor 2590MF

• Bizhub C20/ Magicolor 4690MF/4695MF
• Magicolor 1690MF
• LinkMagic Software
Version 2.5
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Konica Minolta Printer Support (UK)
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CONTENTS
Scanning Tips & Tricks

Page 3
Bizhub C10/ Magicolor 2590MF
Scan to E-mail Page 4-5
Bizhub C20/ Magicolor 4690MF/4695MF
Scan to E-mail Page 6

Scan to FTP Page 10
Scan to SMB Page 12
Magicolor 1690MF
Scan to E-mail Page 14

Scan to FTP Page 16
Scan to SMB Page 18
LinkMagic Software Page 19
FTP & SMB Scanning
For information on configuring either PageScope Cabinet or IIS, please refer

to the Konica Minolta FTP & SMB Setup Guide for Windows.
PageScope Cabinet - Page 4

FTP Utility - Page 5
IIS – XP - Page 5
IIS – Vista - Page 7
IIS – Server 2008 - Page 12
Microsoft Exchange
IT Personnel - MS Exchange Settings Page 22


Scanning – Tips & Tricks
FTP
- PageScope Cabinet and the FTP Utility may NOT run on Windows 2003 ,
Vista, Server 2008 or Windows 7 Use the IIS service within these Operating
Systems.
- PageScope Cabinet needs to be open before scanning, or the FTP Service placed
in the Startup folder of the PC. (see the Konica Minolta FTP & SMB Setup Guide
for Windows)
SMB
* - On Windows 2003 Domain Controller Server, you may find that you need to
change the Domain Security Setting
Security Options\Microsoft Network Security\Digitally Sign Communications=(Always)

should be changed to “Disable”
The Server must then be rebooted for the modified policy to take effect
* This should only be changed by the I.T dept of the customer
Scanning to 1st folder ensure all permissions are set for everyone, Scanning to
nested folders no other permissions are required – directory set on copier= eg:
“1stfoldername\scan\*\*” etc. Folder names etc are case sensitive.
E-mail
- If you are connecting to an Exchange Server, Relay must be enabled for the Konica
Minolta device on the server itself. See MS Exchange Settings.
- Alternatively a new account needs to be created on the SMTP server,
and ‘SMTP Authentication’ needs to be enabled under the ‘E-mail
Transmission’ settings on the MFP.
(Please note that ‘SMTP Authentication’ is not available on all machines)
Remember to make sure Binary Division is disabled under the E-mail SMTP Settings.


Bizhub C10/ Magicolor 2590MF
Scan to E-mail
1) Using Internet Explorer, type the IP address of the Konica Minolta machine into
the address bar and press Go
2) Login to the web interface using the Administrator Password – C10 / 2590MF:
“MagiMFP”
3) Click on the Yellow Network tab at the top of the screen and down the left
hand side, select ‘Email’. Enter your network information.
4) * Make sure that ‘Send’ is enabled.

* Enter in a Sender Name
* Enter in an E-mail address (this does not have to be a real address but it is
what will appear in your Inbox)
* Enter a Default Subject
* Enter the IP address of the e-mail server in to ‘SMTP Server Address’
* If the e-mail server requires authentication, enable the Authentication
settings and enter the details provided by your Network Administrator.
5) When all of these details have been entered, click ‘Apply’.
You now need to create a Speed Dial button for all users that require scan to
e-mail. Please continue to the next page for instructions.


TO CREATE A SPEED DIAL BUTTON
1) Following on from the instructions on page 4
2) Click on the Fax/E-mail tab at the top of the screen
3) On the left of the screen, click on Speed Dial Setting
4) Click on the Speed Dial number you wish to register. This can range from
001 to 100.
5) Choose E-mail from the drop down list and click ‘Apply’
6) On the next screen that appears, enter in a ‘Destination Name’ (this is the
name of the user) and a ‘Destination Address’ (this is the users e-mail
address)
7) Click ‘Apply’ and log out of Admin Mode
Your Speed Dial button is now configured and ready for use.


Bizhub C20/ Magicolor 4690MF/4695MF
Scan to E-mail
2) Login to the web interface using the Administrator Login and Password – C20:
“BLANK ” – 4690: “sysadm” - 4695: “administrator ”
4) * Make sure that “SMTP” and “Scan Sending” is enabled.

* Enter the IP address of the E-mail server in to ‘SMTP Server Address’
You now need to create a Speed Dial button for all users that require scan to e-
mail. Please continue to the next page for instructions.


TO CREATE A SPEED DIAL ENTRY
For information regarding accessing the Destination addresses for sending

scans via the machine display panel – Please refer to the relevant User
Manual
1. Using Internet Explorer, type the IP address of the Konica Minolta machine into
2. Logout as “Public” user and Login to the web interface using the Administrator
Login and Password – C20: “BLANK ” – 4690: “sysadm” - 4695:
“administrator ”
3. Click on the “Scan” tab at the top of the screen
4. On the left of the screen, click on Speed Dial Setting


5. Click on the Speed Dial number you wish to register. This can range from 001
to 220.


6. Choose E-mail from the drop down list and click ‘Apply’
7. On the next screen that appears, enter in a ‘Destination Name’ (this is the
address)
8. Click ‘Apply’ and log out of Admin Mode. You have now created your
Speed dial button. If a list of speed dials are to be created then do not log out
until you have finished.
For information regarding accessing the Destination addresses for

sending scans via the machine display panel – Please refer to the
relevant User Manual


SCAN TO FTP
1. Follow Steps 1-4 as per page 7
2. Click “221-250” in the Speed Dial List (Scan To Server)
3. Click on the Next Available Number, eg:221
4. Choose “FTP” from the list and click “Apply”
5. In “Destination Name” Enter a name for your Speed Dial Entry
6. Enter the IP address of the PC / Server running the FTP service
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7. Enter the Directory Name*
• If in PageScope Cabinet/IIS/FTP Utility you have set the FTP
Root Folder to be the actual folder on the PC/Server where you
wish the scans to be placed the ‘File Path’ on the machine only
needs to have a / (forward slash) typed into the box. The “/”
means “root folder”. If however you want the scans to be
placed in a folder, which is inside the Root Folder, lets say called
Hotline you would need to put “Hotline”.
8. “Account Information” : If Required Enter a user name or password

that is either configured within PageScope Cabinet, or if you are using IIS
/ FTP utility that of a user on the PC. Otherwise leave set to “Anonymous”
9. Click “Apply” if finished Logout if not continue.



SCAN TO SMB

4. Choose “SMB” from the list and click “Apply”


6. Enter the IP address of the PC you want to scan to
7. Enter the Directory Name* -refer to Konica Minolta FTP & SMB
Setup Guide for Windows
8. Enter “Account Information” , eg username and password of user

who’s PC that is being scanned to
9. Click “Apply” if finished Logout if not then continue.



Magicolor 1690MF
Scan to E-mail
2) Login to the web interface using the Administrator Password – 1690MF:

“sysAdmin”
4) * Make sure that ‘Send’ is enabled.

* Enter the IP address of the e-mail server in to ‘SMTP Server Address’
You now need to create a Speed Dial button for all users that require scan to
e-mail. Please continue to the next page for instructions.


TO CREATE A SPEED DIAL BUTTON
1) Following on from the instructions on previous page
2) Click on the Scan tab at the top of the screen
3) On the left of the screen, click on Speed Dial Setting
4) Click on the Speed Dial number you wish to register. This can range from
001 to 100.
5) Choose E-mail from the drop down list and click ‘Apply’
6) On the next screen that appears, enter in a ‘Destination Name’ (this is the
address)


7) Click ‘Apply’ and log out of Admin Mode

SCAN TO FTP
4. Choose “FTP” from the list and click “Apply”


6. Enter the IP address of the PC / Server running the FTP service
7. Enter the Directory Name*

a. If in PageScope Cabinet/IIS/FTP Utility you have set the FTP
Root Folder to be the actual folder on the PC/Server where you
wish the scans to be placed the ‘File Path’ on the machine only
needs to have a / (forward slash) typed into the box. The “/”
means “root folder”. If however you want the scans to be
placed in a folder, which is inside the Root Folder, lets say called
Printersupport you would need to put “Printersupport”.
8. “Account Information” : If Required Enter a user name or password

that is either configured within PageScope Cabinet, or if you are using IIS
/ FTP utility that of a user on the PC. Otherwise leave set to “Anonymous”
10. Click “Apply” if finished Logout if not continue.



SCAN TO SMB
4. Choose “SMB” from the list and click “Apply”
6. Enter the IP address of the PC you want to scan to
7. Enter the Directory Name* -refer to Konica Minolta FTP & SMB
Setup Guide for Windows
8. Enter “Account Information” , eg username and password of user

who’s PC that is being scanned to
9. Click “Apply” if finished Logout if not then continue.



LinkMagic (All Designated Bizhub & MagiColor Models)
1. Install LinkMagic and Twain Driver for the MF device. Using the USB
or Network option(s) as required. Once Installed start LinkMagic.
2. Configure the scanning defaults for Colour and Black & White with
regards to File format, scan destination, ADF or Flatbed etc.
3. Select “Scan Image” to set your preferences for Colour as in step 2

and select “Scan document” to set your preferences for Black & White
as in step 2
Scan Image/Scan Document Configuration Screen.


4. Place Document(s) on the Flatbed or ADF as per your previous preferences
setting as in step 2 , Click “B&W” or “Color” as required to Scan your
document(s).
5. After clicking a scan option you may see the dialogue box as below, Select the
option required and click “OK”.
Note: If you tick the “Do Not Display…..” box this will disable it from showing
again.

6. The Scanner progress Box will appear as shown below, once this has
completed you document will appear in the designated destination.
Note: Do not be concerned about the message displayed at the lower edge of the
LinkMagic screen as it may refer to no two-way communication between Scanner
and PC.


Configuring Exchange 2007/2010 and Machine
Should only be done by IT administrator(s) or competent personnel
(Please Note that this is not a definitive guide and your Exchange system/ konicaminolta device
may show different screens, Refer to relevant Microsoft/Konicaminolta documentation)
Using Email Authentication

If Authentication is enabled on exchange 2007 and Relay is not to be used then an
account must be set up for the machine and machine must be set to “Start TLS” see
Screenshot also correct details must be input into SMTP Authentication settings on
machine.
Note: if the machine does not support TLS then Relay must be enabled.
Note: TLS may not available on

BW models if not supported by
firmware


2. Authentication is enabled on Exchange Server in:
Server Configuration/ Hub Transport
3. Client and Default: Exchange Server Authentication = Enabled


Enabling Relay
1. Start the Exchange Management Console.
2. Browse to Microsoft Exchange > Server Configuration > Hub Transport.
3. Select the Hub Transport server through which you would like to allow
another system to relay mail.
4. From the Actions pane, choose New Receive Connector (Figure A).
Figure A


For this example we have called our Relay Connector “Relay”
enter information relevant to your network. Follow the screenshots as below when
done ensure the new connector is “Enabled” the copier should now be able to email



Configuring Exchange 2003 Relay
1. Click Start, point to Programs, point to Microsoft Exchange, and then click
System Manager.
2. In the console tree, expand Servers, expand ServerName, expand Protocols, and
then expand SMTP
From Exchange System Manager open Administrative Groups/<Site

Name>/Servers/<Exchange Server Name>/Protocols/SMTP
Then right click ‘Default SMTP Virtual Server’ and select Properties:-


Select the Access tab and click Relay


Then click Add to add an allowed IP address:-
Add the IP Address of the Copier Device and click “OK”

Click All the “OK” buttons until you have exited the SMTP Server properties. Emails can
now be sent from the copier through the exchange Server


Scanning Guide For Small Colour MFD'S: This Guide Covers The Following Machines

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Scanning Guide For Small Colour MFD'S: This Guide Covers The Following Machines

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Scanning Guide for Small Colour MFD’s

This guide covers the following machines:

• Bizhub C10/ Magicolor 2590MF

-1- Created by Printer Support

Downloaded from www.Manualslib.com manuals search engine

Scanning Tips & Tricks

Bizhub C10/ Magicolor 2590MF

Scan to E-mail Page 4-5

Bizhub C20/ Magicolor 4690MF/4695MF

Scan to E-mail Page 6

Scan to E-mail Page 14

LinkMagic Software Page 19

FTP & SMB Scanning

For information on configuring either PageScope Cabinet or IIS, please refer

PageScope Cabinet - Page 4

IT Personnel - MS Exchange Settings Page 22

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Security Options\Microsoft Network Security\Digitally Sign Communications=(Always)

* This should only be changed by the I.T dept of the customer

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4) * Make sure that ‘Send’ is enabled.

5) When all of these details have been entered, click ‘Apply’.

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1) Following on from the instructions on page 4

2) Click on the Fax/E-mail tab at the top of the screen

3) On the left of the screen, click on Speed Dial Setting

7) Click ‘Apply’ and log out of Admin Mode

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4) * Make sure that “SMTP” and “Scan Sending” is enabled.

5) When all of these details have been entered, click ‘Apply’.

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For information regarding accessing the Destination addresses for sending

3. Click on the “Scan” tab at the top of the screen

4. On the left of the screen, click on Speed Dial Setting

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For information regarding accessing the Destination addresses for

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TO CREATE A SPEED DIAL ENTRY

1. Follow Steps 1-4 as per page 7

2. Click “221-250” in the Speed Dial List (Scan To Server)

3. Click on the Next Available Number, eg:221

4. Choose “FTP” from the list and click “Apply”

5. In “Destination Name” Enter a name for your Speed Dial Entry

6. Enter the IP address of the PC / Server running the FTP service

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8. “Account Information” : If Required Enter a user name or password

9. Click “Apply” if finished Logout if not continue.

For information regarding accessing the Destination addresses for

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TO CREATE A SPEED DIAL ENTRY

For information regarding accessing the Destination addresses for

1. Follow Steps 1-4 as per page 7