Proposed House Rules during Virtual Meeting on Yellow-2 and Ailing ECs

Preparation for the Meeting:

1. Participants shall install Zoom in https://zoom.us/support/download before the date of the

consultative meeting and familiarize themselves with the application. Participants may
watch tutorial videos and recorded webinars in the following links:

● https://zoom.us/resources
● https://support.zoom.us/hc/en-us/sections/201740096-Training

2. The link for the meeting and/or Meeting ID and Password were given to all invited
participants thru email before the event by the host. (NEA Office of the Corporate
Secretary)

3. Each EC and speaker should use only one Zoom account and device during the meeting.

4. The participants should sign-in 10 to 20 minutes (standby mode) prior to the start of the
zoom meeting.

5. The meeting will start at exactly 9:00 am but the host may still accept incoming participants
during the meeting.

6. Participants and speakers must test their speakers and microphones before entering the
meeting.

7. Please be reminded that this meeting will be recorded and the participants allow
the recording of the meeting.

House Rules during the Meeting:

1. Participants are required to enter in the meeting with their Agency’s Abbreviated Name.

2. Participants should be muted as they join in the meeting and shall be allowed to unmute
themselves to actively participate in the meeting.

3. All participants must at all times be muted to avoid unnecessary noises during the meeting.

4. During presentations, all participants should be muted except for the presenter and will
unmute themselves only when they want to raise any concerns during the discussion.
5. Reminders for Speakers of the Meeting

a. Each speaker has an allotted time for his/her speech that must be followed.

b. The speaker should open his/her chat box and be mindful of the reminders to be sent
by the host.

c. If the current speaker got disconnected, the facilitator will wait for the speaker to re-
enter the Meeting Room within 1 minute.

If the speaker has not reconnected within the given time, the facilitator will then
proceed to the next speaker. Then, the speaker who got disconnected will be allowed
to continue his/her speech after the current speaker’s turn.

d. Speaker must introduce/identify herself/himself.